AGENDA REPORT. Honorable Mayor and Members of City Council Daniel Gho, Public Works Superintendent MEETING DATE: November 5, 2014

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1 CITY OF PACIFIC GROVE 300 Forest Avenue, Pacific Grove, California Agenda No. 6A Page 1 of 2 AGENDA REPORT TO: FROM: Honorable Mayor and Members of City Council Daniel Gho, Public Works Superintendent MEETING DATE: November 5, 2014 SUBJECT: Agreement with Monterey Peninsula Engineering for Phase #7 of the Wastewater Collection System Main Sewer Line Repair and Replacement Project CEQA: This action is categorically exempt as defined under the California Environmental Quality Act (CEQA) under Class 2, Article 19, Section 15302(c). Existing facilities, Replacement/Reconstruction of existing utility systems. RECOMMENDATION Authorize the City Manager to enter into an agreement with Monterey Peninsula Engineering for Phase #7 of the wastewater collection system main sewer line repair and replacement project for an amount not to exceed $995,130.00, plus a 15% contingency fee, and to post the related Notice of Exemption DISCUSSION The City of Pacific Grove owns and operates the sewer collection system consisting of approximately 58 miles of pipelines, 900 manholes, and seven pump stations. This proposed capital project continues scheduled upgrades to existing City sewer main line infrastructure under Phase #7 in accord with the 2004 Sewer System Asset Management Plan (SSMP). Under Phase #7 of the SSMP, proposed construction will replace approximately 6,000 linear feet of existing clay sewer lines with new P.V.C sewer lines, make 6 spot repairs to existing sewer lines, and reconstruct and/or install 11 new sewer manhole access portals throughout the City (Attachment 1). Sewer lines selected for repair and/or replacement received a rating of C or less in Figure 6-1(Attachment 2) in the SSMP. This Figure uses an alphabetical rating system of A through F. Using this scale, the letter A rates the existing asset (sewer line/manhole), as New or Near New and the letter F rates the asset (sewer line/manhole), as Failure Imminent. Replacing these assets is needed as their current capacity or condition may lead to failure, such as equipment failure, capacity failure, stoppage, or overflow. Once this project is completed, all D and F rated sewer mains noted in the SSMP will have been repaired or replaced (except for two larger projects currently in design phases). Once the two remaining projects are complete, along with Phase 7, needed upgrades for all D and F rated sewer main lines noted in the 2004 SSMP will be completed. Neil Engineers Corp., the City s engineer, completed all engineered drawings and job specification for Phase #7. Staff solicited bids for the project pursuant to Municipal Code Chapter , relating to projects over $35,000. Notice to bidders and project specifications were posted at City Hall and advertised in the newspaper. The City received five bids for the project:

2 Agenda No. 6A Page 2 of 2 Contractor Bid Total Monterey Peninsula Engineering $ 995, Ranger Pipelines, Inc. $1,106, Anderson Pacific Engineering Construction, Inc. $1,123, Pacific Underground Construction, Inc. $1,335, The Don Chapin Co., Inc. $1,477, Engineer s Estimate: $1,058, The bids above represent base bids for Phase #7 of the Wastewater Collection System Main Sewer Line Repair and Replacement Project, and form the basis upon which the City is obligated to award the bid. Staff recommends awarding the work to Monterey Peninsula Engineers, Inc., as the lowest qualified bidder as shown. This action is categorically exempt as defined under the California Environmental Quality Act (CEQA) under Class 2, Section 15302(c): Existing facilities, Replacement/Reconstruction of existing utility systems. FISCAL IMPACT Funding for this project was anticipated and has been appropriated in Fund 76, Sewer Fund, Division 612, Sewer Capital Improvements. ATTACHMENT 1. Map with the location of the replacement or reconstruction of the sewer main lines 2. Figure 6-1 of Sewer System Asset Management Plan 3. Resolution REVIEWED BY: Daniel Gho Public Works Superintendent Thomas Frutchey City Manager

3 Agenda No. 6A, Attachment 1 Page 1 of 1

4 Agenda No. 6A, Attachment 2 Page 1 of 1 7! > " # #

5 RESOLUTION NO. 14- Agenda No. 6A, Attachment 3 Page 1 of 2 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MONTEREY PENINSULA ENGINEERING FOR THE 2014 PHASE 7 WASTEWATER COLLECTION SYSTEM MAIN SEWER LINE REPAIR AND REPLACEMENT PROJECT 1. The City of Pacific Grove ( City ) is responsible for structural maintenance of publicly owned infrastructure. The Pacific Grove Municipal Code Chapter requires projects involving an expenditure of more than $35,000, are approved by City Council by resolution. 2. Neill Engineers Corp., the City s engineer, completed all the engineered drawings and job specification for the 2014 Phase #7 of the Wastewater Collection System Main Sewer Line Repair and Replacement Project. 3. The City received five sealed bids for the project with the lowest responsible bidder being Monterey Peninsula Engineering for the 2014 Wastewater Collection System Main Sewer Line Repair and Replacement Project, in an amount not to exceed $995, plus a 15% contingency fee. 4. Funding has been allocated for this project in the Public Works FY 2014/2015 in Fund 76, Sewer Fund, Division 612, Sewer Capital Improvements. 5. This action is categorically exempt as defined under the California Environmental Quality Act (CEQA) under Class 2, Article 19, Section 15302(c). Existing facilities, which states that Class 2 includes Replacement or Reconstruction of existing utility systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE: 1. The foregoing findings set forth above, are by this reference incorporated as an integral part of this Resolution. 2. The City Manager is authorized to execute all documents and to perform all other necessary City acts to enter into an agreement with Monterey Peninsula Engineering for the 2014 Wastewater Collection System Main Sewer Line Repair and Replacement Project, in an amount not to exceed $995, plus a 15% contingency fee. 3. This Resolution shall become effective immediately following passage and adoption hereof. PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE on this 5th day of November 2014, by the following vote: AYES: NOES:

6 ABSENT: Agenda No. 6A, Attachment 3 Page 2 of 2 APPROVED: BILL KAMPE, Mayor ATTEST: ANN CAMEL, Interim City Clerk APPROVED AS TO FORM: DAVID C. LAREDO, City Attorney