File Exchange Guide to downloading files

Transcription

1 File Exchange Guide to downloading files Last updated: November 2013 Supported by Resuscitation Council (UK) and Intensive Care National Audit & Research Centre (ICNARC)

2 Contents 1. Introduction to File Exchange Accessing File Exchange Downloading files... 4 File Exchange Guide to downloading files (November 2013) 1

3 1. Introduction to File Exchange ICNARC s File Exchange is the NEW secure, online file sharing service for hospitals participating in our national clinical audits and research studies. It provides: the secure transfer of files between ICNARC and hospital sites; improved data security in line with NHS guidelines; immediate and ongoing/historical access to files; broader (site-wide) access to your files; central place to access files; and clear history and audit trail to monitor access to your files. Internet browser requirements In order to make the best use of File Exchange, your IT infrastructure should meet certain requirements: Browser version: o Internet Explorer I.E. 7 or I.E. 8 are the recommended versions (File Exchange will run on I.E. 6 although this is less secure); or o Mozilla Firefox (version or higher). JavaScript enabled in your browser Screen resolution of (where possible for optimum presentation) ICNARC strongly recommend viewing File Exchange with I.E. 7 or I.E. 8 as some presentation features and/or functionality may be distorted when using I.E. 6. For more information on upgrading your browser or for the website specification, please refer to the Appendix at the end of this document. File Exchange Guide to downloading files (November 2013) 2

4 2. Accessing File Exchange 1. To access File Exchange, go to the NCAA secure online system 2. Enter your username and password that you use to login to the NCAA secure online system. Please note: If you have not previously registered, please go to the ICNARC website ( and register as a NCAA participating hospital. Once your access has been approved you will receive a confirmation (please note this can take up to 2 working days).you will then be able to log into File Exchange. 3. On the far right hand menu, you will see a tab labelled File Exchange (see below). You are now logged in to File Exchange. 4. After clicking on this tab, you will see the tabs below. Click on the tab Download files(s) from ICNARC. If you experience any problems logging into File Exchange, please do not hesitate to contact the NCAA team at ncaa@icnarc.org, or File Exchange Guide to downloading files (November 2013) 3

5 3. Downloading files When a file has been made available to your hospital, it will appear on the list of available downloads - on the main page under the Download file(s) from ICNARC tab. A file emboldened in red font, with a closed red envelope icon, indicates that it is awaiting to be downloaded by your hospital. Files that have been read and downloaded (by any user at your hospital/site) have a standard black font, with an open green envelope icon. How to search for a file If you are looking for a particular file to download from the list of available files, you can use the quick and easy search menu on the far left side of the page. You can refine your search by selecting: Sites if you have access to more than one hospital, you can search for files for one or all of the associated hospitals; Download type search for a particular type of file, e.g. Report, Dataset document etc.; Publication search by the year of publication to File Exchange i.e. the year the file was made available to your hospital; and Status search by the status of your available downloads, e.g. unread, read or archived. File Exchange Guide to downloading files (November 2013) 4

6 To search, simply check the relevant search criteria, e.g.: How to download a file 1. Click on the name of the file you want to download. 2. In the new screen click on View file to download the file. o Details about the file are listed on the page e.g. file name, date ranges and comments from the NCAA team. File Exchange Guide to downloading files (November 2013) 5

7 3. You will be prompted to either Open or Save the file attachment. 4. Please note: If you use the browser Internet Explorer 6 you will not be able to open the 5. file by clicking on the Open option. You will need to click on the Save button, and save 6. the file on your computer. You will then be able to view the file by opening the saved document. ICNARC strongly recommend viewing File Exchange with I.E. 7 or I.E. 8 as some presentation features and/or functionality may be distorted when using I.E. 6. For more information on upgrading your browser or for the website specification, please refer to the Appendix at the end of this document. 4. Once you have downloaded your file you can return to the list of all available downloads by clicking on the cancel button. File Exchange Guide to downloading files (November 2013) 6

8 Appendix File Exchange Guide to downloading files (November 2013) 7

9 Reasons to upgrade to Internet Explorer 7 or 8 (I.E.7 or I.E.8) from Internet Explorer 6 (I.E.6) Security I.E. 7 has increased security, including better zoning, and anti-phishing features. Vulnerability I.E. 6 has a number of outstanding vulnerabilities and given that I.E. 8 and I.E. 7 has been released, it is unlikely that any problems arising will be fixed. Vulnerability Report I.E. 7: Vulnerability Report I.E. 6: Compatibility This is going to be an increasing problem, especially with CSS and JavaScript ( I.E. 6 has poor compatibility with more recently developed websites. This may not always be obvious, such as some aspects of the desired website not being visible (e.g. warning messages / information) through to the more obvious, namely that the website cannot load. Data Protection Requirements In terms of maintaining secure data, it is known that there are more problems and security issues with I.E. 6 than with I.E. 7, and therefore more potential for breaching the Data Protection Act. Support I.E. 6 was released in August of 2001 and generally most mainstream software applications have a shelf life of months. In the majority of cases support for I.E. 6 no longer exists (although there is some for users of XP machines until 2010). Usability I.E. 7 has tabbed browsing and better accessibility support. File Exchange Guide to downloading files (November 2013) 9