3 Choose period to view 1, 2 or 4 weeks

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1 Employee Online Log In & Viewing a Roster (Part of ) A Logging in to Employee Online Double click on the Internet Explorer link on your desktop to get to Trust intranet Click on Intranet link to log in to Employee Online Enter your username and password and click Login The first time you login, you will be prompted to change your password Enter the password provided to you Choose a new memorable password Click on Change Password Employee Online will open B Viewing Your Roster Your roster will automatically appear when you log in. To return to this page click on View Roster Change the view date in different ways:. This Week / Next Week links. Using the navigation arrows. Selecting a specific date on the calendar Release Choose period to view, or weeks Note: the Expenses tab will only appear for those who have the licence and whose ward/unit has been activated for e-expenses. Refer to separate User Guide for more information Your long term hours balance at the end of the roster period are shown: Hours Left means you have hours that still need to be allocated Hours Owed means you are owed time in lieu Hover over a duty to see the details and any notes EOL.

2 Employee Online Requesting Duties & Study (Part of ) C Requesting Duties Click on Request a Duty from the left hand menu Release Click on the week you wish to make a request. Note: You can only see the weeks that your Manager has opened to requests D Requesting Study Days To request a study day, select from the drop down list Write a note if necessary Change the number of hours if different from the default Click on Add The requested will appear on your calendar: If you work on a ward/unit that provides staff for other wards/units (e.g. physio), you can select the relevant shift group for your request. Click on the day you wish to request a duty e.g. Monday A selection of duties will appear. Click on the required shift / day off. Note: If you wish to add notes do this before clicking on the duty E View/Edit Requests Click on the Remove link to delete a request If the duty or study day request breaks a rule, a warning or violation will appear: A violation will tell you why the Request cannot be made A warning will tell you a rule has been broken and it is unlikely the request will be allowed View requests made by other staff by hovering over the day on the request screen EOL.

3 F Viewing and Requesting Annual Leave Click on Annual Leave from the left hand menu A list of your current annual leave is visible. Icons show the annual leave status: approved, cancelled or requested. Employee Online Annual Leave (Part of ) You can see the leave entitlement for the year and what is remaining. To make a request for annual leave use the calendar to select the start date Enter the duration in days and add notes if required To change the dates or duration the original request will need to be deleted and a new request added. A warning message will appear if your request breaks a rule Click on Submit Request and you will be able to see your request. To remove the request click the Delete icon Release 6 To view a different leave year click on the arrows on either sides. EOL.

4 Employee Online Viewing Timesheets (Part of ) G Viewing Timesheets Select the Timesheets tab Drill down on where the enhancements originate by clicking View Select View Historical Timesheets Select the appropriate payroll period Details of the Department, Date, Duty, Start & End time and Hours for each shifts are shown Details for the selected period are shown Drill down on details of the absence by clicking View Release EOL.

5 Employee Online Entering Bank Availability (Part of ) H Bank Availability Click on Bank Availability from the left hand menu. Find the right week and click on the day you wish to offer your availability for (similar to requesting a shift) Note: You only have this option if you are registered in the Bank. Click on All Day or the shift that you are available for, and write a note if necessary. You can custom make availability choosing the exact time Use the Unavailability option to block a day as no bank. Enter the length of unavailability and click on Add. 6 Availability is shown in faded green for All Day and yellow for any Part Day. Custom made availability shows the times. Unavailable NoBank is grey. Release You can add multiple shifts for the same day. Click on the Remove link to delete availability entered EOL.