ALCIE Product Solutions

Transcription

1 ALCIE Product Solutions For over ten years, the ALCIE product suite has provided robust, low maintenance, high efficiency enterprise business applications. ALCIE services an extremely broad variety of industry segments and governmental organizations with clients ranging in size from start-ups to hundreds of million of business volume located throughout the United States as well as Canada, the Caribbean and Southeast Asia. ALCIE s multi-company, multi-currency ERP suite is developed and uses Oracle tm technology 100%, the world s leading database, e-commerce and internet technology software vendor. Solutions Applications Financials Fully integrated multi-company, multi-currency financials Sales & Distribution Fully integrated materials management, sales processing and analysis Project Accounting Enterprise-wide project accounting and work-in-process system for a diverse variety of businesses Payroll General Ledger Accounts Payable Accounts Receivable Fixed Assets Purchasing Project Accounting Payroll Inventory Management Bill of Materials Order Processing Sales Analysis Purchase Requisitions Purchase Orders Bulk Distribution Project Accounting Purchasing Inventory Management Accounts Payable Accounts Receivables General Ledger Payroll Human Resources industrial-strength ready-to-go applications proven through the test of time individual modules can be installed as required industrial-strength ready-to-go applications proven through the test of time individual modules can be installed as required Enterprise-wide, multi-company, multi-state payroll management

2 ALCIE Financials Fully integrated multi-company, multi-currency financials. Multi-company features include intercompany transactions, consolidations and the ability to share common charts of accounts, customers and vendors. General Ledger Accounts Payable Accounts Receivable Fixed Assets Purchasing Project Accounting Payroll Common Functions & Usability Indivi dual modules can be. Next Solution

3 ALCIE Sales & Distribution ALCIE Distribution promotes usability with unlimited sales and purchase order line comments, multiple warehousing, units of measure, substitute inventory items, accessories per item, sales kitting, flexible pricing and quantity breakdown rules, multiple discounts, etc. Track stocked, non-stocked and non-inventoried goods and services. Order Entry 'drill-downs' enable 'on-the-fly' querying, modification and new customer creation. Automated drop ships with purchase order generation as well as serial and lot tracking. Inventory Control Bill of Materials Sales Order Processing & Analysis Purchase Orders & Requisitions Bulk Distribution Project Accounting Common Functions & Usability Individual modules can be. Next Solution

4 ALCIE Project Accounting An enterprise-wide work -in-process and cost accounting system designed to accommodate a wide variety of requirements. Virtually all types of project costs may be recorded. Material, labor and expenses are individually tracked by project and activity (task), with optional burdening. For billable projects, on-line and printed worksheets provide a detailed list of transactions that can be adjusted for billing write-ups or write-downs. Computertime Network Corporation Project Accounting Purchasing & Requisitioning Inventory Management Accounts Payable Accounts Receivables General Ledger Common Functions & Usability Individual modules can be. Next Solution

5 General Ledger Multi-company, multi-currency enterprise-wide application to capture and trace every fiscal transaction in your organization, whether entered directly or automatically captured from other installed modules. A virtually unlimited assortment of financial statements and management reports can be produced. such as Accounts Payable, Accounts Receivable, Purchasing, Fixed Assets, Payroll, Inventory Management, Project Accounting, Sales Order Processing and Job Shop Manufacturing. Completely date driven. No special period (or year-end) closing required. User-defined accounting periods (any number). Multiple periods may be open at the same time. Prior or future period adjustments. Begin new fiscal year processing before closing previous year. General ledger and subsidiary ledgers may operate in different accounting periods while retaining in balance integrity retain historical transaction details indefinitely comparative data may be retained indefinitely Automatic soft year-end close Fast and extremely flexible journal entry and processing. Recurring journal entries. Automatic reversal of accrual journal entries. Account allocations based on user defined rules. User-assigned and system generated transaction source code and journal reference numbers. data fields auto-duplicated between journal lines cross reference listings reprint journals at any time subsidiary ledgers forced to balance with GL control accounts User defined chart of accounts with multi-level reporting and consolidation. Automated roll-ups. Inter-company account definition. Trial Balance worksheets. Summary P&L and balance sheet inquiry set-up new division or department by copying existing structure optionally share a common chart of accounts among selected companies Multiple Budgets with comparison to actual Budget by specific period or spread automatically across fiscal year. Budget revisions. retain previous year budgets indefinitely Integrated Financial Statement Report Writer. Group reports for printing or spreadsheet extraction. Execute with / without budget or prior year comparatives. use to extract data to spreadsheets create new reports by copying existing report specifications Multi-Company set-up with option to share a single chart of accounts among selected companies. Currency revaluation for unrealized gain. Reversal of unrealized gain entries. add additional company at any time each company can have different base currency Unlimited free form notes for each account and individual transactions. General Ledger can be individually

6 Accounts Payable Multi-company, multi-currency enterprise-wide application. Supports recurring payables, virtually unlimited payment flexibility and complex inter-company distributions. Automatic reconciliation with purchase orders, requisitions, project accounting, inventory price adjustments and job cost manufacturing. such as General Ledger, Purchase Order & Requisitions, Inventory Management, Project Accounting and Job Shop Manufacturing. Completely date driven; no special period closing processing required. Multiple periods may be open at the same time Fast and extremely flexible voucher data entry. Automatic check for duplicate supplier invoice. Automatic vendor-specific calculation of payment due date, discount date and discount amounts. Vendor review cycle calculated if ALCIE Inventory installed. Search chart of accounts during data entry Recurring voucher processing with start, stop and review dates. user definable auto-skip data-entry fields unlimited distributions per invoice add new vendors on the fly multiple accounts payable subledgers per company Virtually unlimited full or partial Invoice payment flexibility. Virtually unlimited vendor mailing addresses User defined payment terms Check-writing worksheets Select payment by due date discount date supplier payables subledger invoice range and any user override Regular, manual and void check processing. Check reconciliation Multiple bank accounts per company. automatic check number control check reprinting Automatic information retrieval and reconciliation with Purchase orders and requisitions Projects and tasks inventory automatically adjusted for price/quantity variances automatically record costs to projects and activities On-line vendor account inquiry of open invoices and detail transaction history. Summary and Detailed Aging reports vendor analysis reporting vendor history can be retained indefinitely Multi-Company set-up allows vendors to be shared among selected companies Inter-company vouchering Add additional company at any time automatic inter -company general ledger entries Automatic gain/loss calculation Unrealized gain-loss with next period reversal Unlimited free form notes for each vendor and individual transaction vendors may have multiple currencies each company can have different base currency Accounts Payable can be individually

7 Accounts Receivable Multi-company, multi-currency enterprise-wide accounts receivable application. Includes an embedded invoicing subsystem. Import functions for automated loads of transactions generated by third-party or other in-house billing systems. such as General Ledger, Inventory Management, Project Accounting and Sales Order Processing. Completely date driven; no special period closing processing required. Multiple periods may be open at the same time Sales, debit, credit and adjustment transactions: Automatically generated by other installed ALCIE modules. Automated imports from third-party or other in-house applications. Set-up recurring charges according to user-defined billing codes. Directly enter transactions. Optional invoice printing. Automatic customer-specific calculation of due dates and eligible discount dates & amounts. Unlimited tax entities for federal, state, provincial and county calculations. Customer credit information and account status checking. all transaction details can be retained indefinitely add new customers on the fly multiple accounts receivable subledgers, per company create invoices with user definable item / service codes and descriptions future-dated transactions can be retained for subsequent release virtually unlimited ship-to addresses credit management order release screens Easy entry of full and partial cash receipts Allocate to specific invoices in whole or in part Multiple bank accounts per company. Cash discount processing according to user defined customer cash discount terms. Allowance processing. automatic discount allowed calculations automatic retention of unapplied cash for future allocation On-line account inquiry with aging, remaining credit, open balances and detail transaction history. Summary and detailed Age Analysis reports by customer, salesperson, territory, zone, etc. Salesperson commission reporting in detail or summary. user-specified aging periods extensive Sales analysis reporting adjust customer accounts with journal trails All codes, such as salesperson, freight billing, territory, tax entity, service charges, ship via, zone, region, credit terms, etc. are stored in immediately accessible tables. system-wide global tables, no duplicate entry Customer Statements may be printed by user-defined frequency as often as desired. Automatic generation of finance charges for delinquent accounts Variety of options to select statements to process including customer categories, account status, threshold balances, etc. user-definable finance calculation rules, by customer Multi-Company set-up with option to share customers among selected companies Inter-company debit, credit and sales transactions. Add additional company at any time. automatic inter -company general ledger entries Automatic gain/loss calculation Unrealized gain-loss with next period reversal customers may have multiple currencies each company can have different base currency Unlimited free form notes for each customer and individual invoice / debit / credit transaction. Accounts Receivable can be individually

8 Fixed Assets Multi-company, multi-currency enterprise-wide tracking of corporate assets and additions. Track acquisitions, transfers, disposals and write-offs. Extensive depreciation methods and schedules can be applied to any asset or addition. Fully integrated cost-center accounting. such as General Ledger, Accounts Payable, Purchasing and Project Accounting, Completely date driven; no special period closing processing required. Multiple periods may be open at the same time Allows assets to be grouped by asset class, cost-center and user-definable categories such as groups, types, and subtypes. Unlimited Asset additions at any time. Each addition can be individually depreciated according to its own methods and schedules. Assign division / department cost-centers. Track asset transfers to different locations, classes, groups, types, subtypes, cost-centers. Transfer asset addition to other assets. Convert asset additions into stand-alone asset. Dispose or write-off assets. asset cost-center structure fully integrated with general ledger account structure asset depreciation, disposal, transfers and conversions automatically make appropriate general ledger accounting entries on-line access to detailed history of all asset transfer, depreciation and disposals Provides up to three co-existing depreciation methods, independently calculated for each asset: Book Tax Alternative Minimum Tax (AMT) Supports multiple depreciation calculation methods with any applicable options Straight-line Declining Balance Double Declining Declining user-specified percentage (CCA) Sum-of-the-Year's Digits MACRS ACRS Depreciation can automatically switch to straight line at optimum time. retain depreciation details by asset / addition and period depreciation can be run according to any schedule (e.g. every fiscal period, quarterly, yearly, etc.) automatic missing depreciation catch-up automatic year-end rollovers automatically adjusts for assets placed-in-service during short fiscal years On-line access to full depreciation schedule including future years. Extensive reporting including Summary and Detailed Asset listings. Depreciation Reports. Amortization Schedule. Disposition / Transfer Reports yearly expense report for tax accounting records on-line amortization calculator Multi-Company set-up Unlimited free form notes for all assets and asset additions. acquire or dispose asset in any currency add additional company at any time Fixed Assets can be individually

9 Project Accounting Multi-company, multi-currency enterprise-wide project and work -in-process cost accounting application by activity or task. Includes an embedded billing subsystem. Captures costs from virtually any source and provides sophisticated timesheet and expense entry and management for labor capture and tracking. such as General Ledger, Inventory Management, Accounts Payable, Purchase Order & Requisitions, Accounts Receivable and Payroll. Completely date driven; no special period closing processing required. Multiple periods may be open at the same time Costs are and can be captured from: Time Sheet and employee expense entry Inventory/Materials issues to Projects. Supplier invoices during Accounts Payable Voucher entry. General Ledger journal entries. Purchase Orders and Requisitions Indefinite retention of detailed cost transaction details or automatic purge according to userdefinable schedule costs can be burdened or unburdened define fixed burdens for materials and expenses define fixed and variable burdens for labor define multiple burden codes with different rates each project task / activity can be tagged with the same or different burden Robust timesheet entry for both payroll and non-payroll labor, by project and task / activity, Override Billable/Non-Billable Charge code Premium Billing or Regular Billing Rates Enter Start, Stop or Actual Time Enter employee shift differentials Enter office in which work was unlimited timesheet line comments automated retroactive labor rate adjustments exception reporting for invalid project or task missing timesheet reports Enter employee and miscellaneous expenses, billable or non-billable during timesheet entry Issue inventory materials to a project, billable or nonbillable Integrated with Inventory Management Define unlimited number of projects Multiple project types which with optionally different sets of WIP, allocation, burden and close-to general ledger accounts. Projects can be assigned to specific division / department cost centers. Unlimited number of project tasks / activities. Assign billable Projects to clients using stand-alone client master or shared accounts receivable client master. comprehensive project master file. automated division / department accounting by project project-specific or systemwide shareable tasks / activities Specify tasks /activities as billable or not with manual override during cost capture. Project Budgeting by labor, material and expenses for each task / activity. Billing Preparation and Invoicing (requires Accounts Receivable). Advance Billing Billing Adjustments Reversal of Accrued Unbilled charges draft billing reports summary or detailed invoices Multiple invoice formats Multi-Company set-up with option to share customers among selected companies customers may have multiple currencies Unlimited free form notes for each project, activity, task and timesheet. Project Accounting can be individually

10 Payroll Enterprise-wide, multi-company, multi-state SQL*Point payroll management system. such as General Ledger and Project Accounting, Multi-company, multi-state. Employee can work in multiple states in the same year and same pay period. Flexible payroll calculations such as: Straight Overtime Premium Overtime Position, Grade & Shift Differential Variable Work Week Piece Rate Flat tax rate for pay code Additional tax, flat tax amount or tax percent Commission Calculation unlimited additional pay methods unlimited deduction types multiple Rates in the same pay period Comprehensive Deductions such as: Deduction Arrears by Type and/or Employee Declining Balance 401K Prioritized Deductions for Arrears Annual Limitation Garnish Wages unlimited user-defined deductions User-Friendly Employee Maintenance Tracks effective date of rate changes Tracks effective Date of grade changes. Tracks effective date of position changes Flexible Direct Deposit multiple Deposits from same check multiple Deposits and Written Check multiple Deposits with Net Check Deposit extensive notes on pay review, rate and salary changes extensive drill-downs to employee - earnings and taxes deductions checks written earning types position, grade changes rate, cost-center changes Processing features Paper or magnetic media W2 s Auto Pay option Multiple Cycles Void Checks Multiple Pay/Deduction frequencies per Cycle Multiple advances on a single check Split departments, shifts, grades, positions or pay status within one cycle. Journal entries with split FICA when Pay is split across departments. Executive payroll process next year Pay before W2 s multiple tax tables with effective date special payroll runs manual checks laser printed or standard check s Extensive Reporting Workman s Compensation reports Federal Unemployment reports Payroll deduction register State Unemployment reports Payroll other pay register General Ledger distribution Payroll Check Register Departmental Distribution Sick & Vacation Accrual Reports Unpaid Employee Listing Reconciled/ Non-reconciled Checks Time Entry Worksheet YTD & QTD earnings and taxes, specific other pay type or deduction type, summary/detail all reports run in multiple sequences all reports for any time period employee and time card labels Accruals with interface to General Ledger Payroll Workman s compensation Federal Unemployment State Unemployment Payroll can be individually installed as required

11 Inventory Control Multi-company, multi-currency enterprise-wide inventory management application. Supports and services all ALCIE order processing, distribution and manufacturing modules as well as project accounting. Provides full inventory control including receipts, issues, transfers, physical cycle counts and ABC analysis. Supports stocked, non-stocked and phantom items. such as Purchase Order & Requisitions, Sales Order Processing, Bill of Materials, Bulk Distribution, Project Accounting, Job Shop Manufacturing, General Ledger, Accounts Payable, Accounts Receivables. Completely date driven; no special period closing processing required. Multiple periods may be open at the same time Stocked, non-stocked, phantom (non-inventoried) and kitted items. Virtually unlimited warehouses and stocking locations. Real-time inventory receipts, issues, and adjustment transactions Stock transfers with in-transit tracking and reporting Hazardous Material processing. Lot and serial number tracking. Subscription items (for recurring distribution). Extensive Price Rule management indefinite retention of stock issue, transfer and receipt history. comprehensive item master product categories with default general ledger sales, cost of goods and receiving accounts inventory reclassification enable / disable backordering Kits with assembly processing Assembly with or without optional interface to Bill of Materials. query inventory by bill of material components or where used Virtually unlimited Units or measure with automatic conversion at receiving and shipping time. Vendors per item Substitute items. Accessories or options per item. Item comments. Extensive Inventory stock status query and reporting Inventory valuation reporting. Usage exception reporting. ABC analysis reporting. Lead time exception reporting. query inventory item by stocking location or in total drill-down to individual sales order details representing allocated quantities. drill-down to individual purchase order details representing on-order quantities Unlimited Physical cycle count processing including freeze function, cycle codes, and tag controls. Automatic calculation of order controls, including order point, line point, safety stock and usage Replenishment action report. Calculation of vendor review cycle. History quantity override for stock with exceptional usage. automatic freeze of order control upon exceptional high or low usage automatic generation of purchase orders based on review cycle and line points Multi-Company set-up allows common inventory to be shared among selected companies. add additional company at any time Unlimited free form notes for each inventory item and individual inventory transactions. Inventory can be individually installed as required

12 Bill of Materials Enterprise-wide Bill of Materials supports and services sales order processing to build picking lists, inventory control to assemble kits, and job shop manufacturing to copy materials to shop orders and determine standard product costing. such as Sales Order Processing, Inventory Management and Job Shop Manufacturing. Multi-company bill of materials. Up to 12 levels of indentation. Active and obsolescence dates for components. Allows phantom (non-inventoried) items. Scrap factor for cost reporting. Drawing or schematic reference at the component level. Add, change, delete and print out bill of materials product structure information. Standard Reporting create new bills by copying an existing one single and indented level inquiry screens query inventory by bill of material components or where used Single Level Bill of Materials Indented Bill of Materials Single Level Where Used Indented Where Used Print Picking List Costed Bill of Materials Summarized Bill of Materials Unlimited free form notes for all bills of material. Bill of Materials can be individually

13 Purchasing Multi-company, multi-currency enterprise-wide purchase order and requisitioning management. Purchase order and requisition tracking by vendor, item, order or job integrates automatically with distribution, manufacturing and financial modules. Requisitioning supports internal expense requisitioning (no purchase order required). Accounts payable reconciles purchase orders and expense requisitions. such as Sales Order Processing, Job Shop Manufacturing, Project Accounting, Accounts Payable, and General Ledger. Completely date driven; no special period closing processing required. Multiple periods may be open at the same time User definable requisition types with maximum value Vendor-specific or generic supplier requisitions. Simplified vendor selection for non vendor-specific requisitioning. Internal expense requisitions (no purchase order). Open requisition register. Automatic requisition generation during Order Entry for drop-ship orders involving non-stocked or lowstock items. optionally reserve purchase order number upon requisition entry unlimited number of line item comments on-line historical item vendor pricing expedites supplier selection optionally print r equisitions Automatic or manual assignment of purchase order numbers. Automatically generate purchase orders from requisitions; or Directly enter purchase orders without requisitions. Automatic lead-time calculation and freeze with manual override. Optionally control inventory average unit cost updates (stocked items). purchase order note pad for why was it ordered and why was it rejected. unlimited number of printable line item comments vendor, item and pricing history can be retained indefinitely Purchase or requisition stocked, non-stocked and phantom (non-inventoried) items. Assign purchase order or requisition lines to a specific project and activity if Project Accounting installed. Assign purchase order or requisition lines to a specific job shop order if Job Cost installed. on-line query of purchase orders and requisitions by item, vendor, project or job unlimited ship from addresses unlimited purchase order mail addresses from A/P supplier file Interactive printing of purchase orders Cancellation and change orders with automatic reprint of change and cancel purchase orders. Automatically updates inventory on order quantities (for stocked items). Selective printing and reprinting of specific purchase orders Interactive receiving with real-time inventory control. Accrual system used for items received, but not yet invoiced Lot and serial number assignment. Allows closing of line items or whole purchase order by supervisor only. Accounts Payable reconciliation ensures invoiced quantity and price match purchase order received quantity. multiple receipts per line partial receipts and over - shipments Payables reconciliation updates inventory for price and quantity variances Allows closing of purchase line balances during payables reconciliation Multi-Company set-up allows common inventory to be shared among selected companies. add additional company at any time Unlimited free form notes for each requisition and purchase order. vendors may have multiple currencies Purchasing can be individually installed as required

14 Sales & Order Processing Multi-company, multi-currency enterprise-wide sales and order processing with optional lot and serial tracking. Sales analysis by any combination of item, customer, product category and customer type provides powerful sales management tools. Inventory is automatically allocated upon order and relieved when invoiced. Extensive open and back order reporting. Sales commissions automatically calculated based on a wide selection of options. such as Inventory Management, Bulk Distribution, Purchasing, Accounts Receivables, Job Shop Manufacturing and General Ledger. Completely date driven; no special period closing processing required. Multiple periods may be open at the same time Multiple types of Orders Regular Orders with picking documents One step order processing; i.e., enter and bill order in one step Returns and Credit notes Drop Ships with optional automatic purchase order. Point of Sale with instant invoice print.. Record payment in unlimited tenders of payment. Automated mass Order creation if Bulk Distribution installed. Optionally allow ordering of non-inventoried (phantom) items. After the Fact Invoicing to record hand written invoices. automatic or manual order number assignment ilot and serial number entry for tracking purposes instant inventory update automated back -ordering with user overrides automatic purchase orders / requisitions for non-stocked items or drop shipments split sales commissioning supports central / group billing with sales analysis retained by particular customer Extensive Price rule management Multiple pricing rules provides flexible pricing by any combination of inventory item, category, customer, price level Pricing can be based on mark ups from cost or down from list for each price rule. client-specific priority vector to sequence multiple price rule selection Unlimited quantity-break pricing. Fast and extremely flexible customer order entry Automatic credit hold processing based on credit limit or past due invoices with user-defined grace period. Line Comments may be directed to pick tickets, invoices or both. Virtually unlimited Ship To addresses and delivery instructions for each Bill To, with manual override. Order lines automatically creat ed for selected accessory items. Multiple stocking locations on one order Inventory pop-up inquiry shows stack status by warehouse, stocking location, kit components, component where used, P0 status, allocations by order, accessories, item substitutes and notes user-definable cursor flow to minimize key strokes during order entry unlimited number of order line item comments Predefined user messages for Hazardous material items automatically added to comments add new customers on the fly change unit of measure with automatic conversion calculations. Easy shipping confirmation and billing selection Picking tickets and Shipping labels Pro-forma invoicing prints invoice-like document for order confirmation, advance payment request, shipping confirmation or other purposes. one step or line by line ship / billing confirmation print and reprint as often as required. Extensive sales analysis and order status reporting Sales analysis by any combination of item, customer, product category and customer type. Multi-Company set-up allows common inventory to be shared among selected companies. sales analysis information is retained indefinitely open orders, back order reporting by customer, item add additional company at any time bill in multiple currencies Unlimited free form notes for each customer order. Order Processing can be individually

15 Bulk Distribution Bulk Distribution manages repetitive shipments, multiple customer bulk shipments and mass distribution and replenishment of recurring inventory, including subscription inventory. Simultaneously process multiple distributions. Inventory picking, shipping and billing can be produced and consolidated at the push of a single button. Automatically integrates with Sales Order Processing and Inventory Management. Specify standing order demands by customer ship-to location and ship-via method. Specify standard repeat delivery quantities by item or item/product categoriy Specify effective repeat delivery / subscription period start and end date. Extensive number of reports and screens provided for effective set-up and management of customer groups, inventory categories, and associated standing order demand records.. can specify multiple delivery quantities by ship-via method for the same client shipping location Open as many distribution cycles as desired and select items to be included for each distribution Specify items to be included in each bulk distribution Specify planned shipping date Automatically reverse bulk order generation by item if planned or scheduled shipment is cancelled. Generated order lines can be edited on one screen for all customers - and delivery quantities adjusted. Automated bulk order line generation respects all standard order processing and inventory features such as multiple pricing rules, allowable discounts and customer credit management system automatically generates order lines for all customers according to predefined demands for distribution items separate orders generated for each client by ship-via method and ship-to location on-line summary and detail tracking of all distribution cycles in progress Manage mass delivery of subscribed materials. Subscription distribution records specify delivery quantities for each customer destination according to each mode of shipment. Renewal notifications and invoices are generated automatically using inventory management s subscription type item type. multiple subscriptions can be consolidated on a single distribution. subscriptions can start and stop at any time. Master pick-ticket report by item to be shipped which includes is available at any time Consolidates all customers for that item in this shipment.. Alternatively, print individual pick -tickets on a per-customer order basis Adjust any automatically generated order / invoice for any customer using ALCIE s standard order processing screen. Reprint one or more individual picking slips Manually adjust or remove any automatically generated order lines Manually add any additional order lines for a specific customer to a bulk distribution Use standard order processing functions to track and bill all bulk shipment components Multi-Company set-up allows common inventory to be shared among selected companies. add additional company at any time Unlimited free form notes for each item demand and distribution cycle. customers may have multiple currencies Bulk Distribution can be individually