SAP NetWeaver Information Lifecycle Management

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1 SAP NetWeaver Information Lifecycle Management What s New in Release 7.03 and Future Direction June 2012

2 SAP NetWeaver Information Lifecycle Management Information lifecycle management Retention management End-of-life data End-of-life system End-Of-Life Data Data archiving Manage database volume System decommissioning Store management based on ABAP Enhanced UI and delivered content Enhanced retention management Streamlined system decommissioning process Cut data volume Cut energy use Reduce system complexity and cost Reduce risk Ensure legal compliance Meet audit requirements Solution Overview ERP 6.0 EhP 6 Future direction 2

3 SAP NetWeaver Information Lifecycle Management Information lifecycle management Retention management End-of-life data End-of-life system End-Of-Life Data Data archiving Manage database volume System decommissioning Store management based on ABAP Enhanced UI and delivered content Enhanced retention management Streamlined system decommissioning process Cut data volume Cut energy use Reduce system complexity and cost Reduce risk Ensure legal compliance Meet audit requirements Solution Overview ERP 6.0 EhP 6 Future direction 3

4 Our solutions for information lifecycle management Retention management Managing the lifecycle of data of a live application system Information lifecycle management Definition of flexible rules to control retention time and storage location of archived data System decommissioning Managing the lifecycle of legacy data in a stand-alone information lifecycle management retention warehouse Data transfer from legacy systems to retention warehouse Storage of archive files on an WebDAV server that conforms with information lifecycle management E-discovery and legal hold management Data destruction, taking retention periods and legal holds into account Local or business warehouse based reporting Data archiving enhanced for information lifecycle management Solution Overview 4

5 SAP NetWeaver ILM Release 7.03 Information lifecycle management Retention management End-of-life data End-of-life system End-Of-Life Data Data archiving Manage database volume System decommissioning Store management based on ABAP Enhanced UI and delivered content Enhanced retention management Streamlined system decommissioning process Cut data volume Cut energy use Reduce system complexity and cost Reduce risk Ensure legal compliance Meet audit requirements Solution Overview ERP 6.0 EhP 6 Future direction 5

6 Functions and Features - Overview Infrastructure UI and content Retention management System decommissioning Key needs Simplify IT landscape Reduce TCO Enjoy more intuitive navigation Enjoy a contemporary UI technology Reduce effort for administrators Enhance delivered content Enhance transparency of retention-rule processing Simplify legal hold handling Enhance e-discovery capabilities Simplify system decommissioning process Improve data quality in the retention warehouse Tighten integration of unstructured content Key innovations Storage and retention service (SRS) based on the ABAP programming language Store browser for SRS-based information lifecycle management stores Seamless integration of information lifecycle management components formerly distributed between ABAP and Java (editing URI lists for audit packages, for example) Enhanced retention management and retention warehouse cockpits based on SAP NetWeaver Business Client Tax content aligned with DART Enablement of further objects (PS_PROJECT) Rule simulator Dedicated information lifecycle management and legal hold management E-discovery also for retention warehouse Enhanced automation of data transfer and storage including automatic filling of repository Integrated transfer of references in SAP ArchiveLink to the retention warehouse Extended context data extractor (CDE) content for retention warehouse Improved checksums function Verify units of measure and currencies Display print lists in retention warehouse Add-on for SAP R/3 4.70* *Dedicated delivery independent of SAP Business Suite ERP 6.0 EhP6 6

7 Infrastructure Storage and retention service (SRS) and store browser Solution enhancements Storage and retention service (SRS) for controlling information lifecycle management stores based on the ABAP application server Can be used instead of XML DAS, which requires separate Java application server Key benefits Simplify customer IT landscape no separate Java application server required Reduce overall system maintenance effort Reduce total cost of ownership related to system landscape ERP 6.0 EhP6 7

8 User interface and content Enhance cockpits for retention management and retention warehouse Solution enhancements Cockpits in SAP NetWeaver Information Lifecycle Management include all transactions that administrators require for a particular information lifecycle management scenario Within a cockpit, tasks are grouped by scenario steps and in the sequential order in which the administrator needs to perform them, e.g. all tasks required for processing information lifecycle management rules or for BI reporting Users can better align the menu structures of the cockpit with scenario process steps Menu structures in easy-access menu and SAP NetWeaver Business Client Key benefits Enable administrators to concentrate on the specific tasks they need to perform Guide administrators through the information lifecycle management process Reduce administration effort ERP 6.0 EhP6 8

9 User interface and content Tax content based on DART and enablement of PS_PROJECT Solution enhancements Delivered tax content based on DART, version 2.6e Enablement of PS_PROJECT archiving object for use in SAP NetWeaver Information Lifecycle Management (available for system decommissioning) Key benefits Customers with SAP NetWeaver Information Lifecycle Management can perform tax audits based on legacy data (system decommissioning scenario) with the same content as in DART Reworked and modernized PS_PROJECT archiving object PS project data can be archived according to information lifecycle management rules (usage only for system decommissioning scenario) ERP 6.0 EhP6 9

10 Retention management Rule simulator Solution enhancements Tool to simulate the result of rule evaluation for individual objects of SAP NetWeaver Information Lifecycle Management (expert function) Simulation based on concrete values that the customer enters according to a use case Simulation log that provides an overview of all relevant audit areas, policies, and business objects protected by legal holds Ability to use tool in retention management and system decommissioning (RW) scenarios Key benefits View potential results of a rule before actually applying it in live mode Adapt the rules to obtain the desired results, based on the output of simulation ERP 6.0 EhP6 10

11 System decommissioning Automate data transfer and filling of repository Solution enhancements Enhanced automation of legacy data transfer, conversion and storage Transfer process includes fewer steps During transfer of metadata to the retention warehouse system, the repository can automatically be filled with data from the repository tables in the legacy system Function to edit the repository, if required: delete or add tables Key benefits Less manual effort for transferring administration data to the retention warehouse Less effort for filling the repository Accelerated data-transfer process ERP 6.0 EhP6 11

12 System decommissioning Transfer references in SAP ArchiveLink; search and display print lists Solution enhancements SAP ArchiveLink software links to attachments and print lists and can also be transferred to the retention warehouse ( pull from within retention warehouse) In the retention warehouse, the links can be stored as references for the required retention periods, based on rules of SAP NetWeaver Information Lifecycle Management Since print lists are not connected to business objects, they cannot be found and called in queries Enablement of users to find print lists and display them in the retention warehouse, using the viewer in SAP ArchiveLink software Key benefits Tighter integration of unstructured content Convenient way to find and display print lists in the retention warehouse ERP 6.0 EhP6 12

13 Future Direction Road Map for SAP NetWeaver Information Lifecycle Management Information lifecycle management Retention management End-of-life data End-of-life system End-Of-Life Data Data archiving Manage database volume System decommissioning Store management based on ABAP Enhanced UI and delivered content Enhanced retention management Streamlined system decommissioning process Cut data volume Cut energy use Reduce system complexity and cost Reduce risk Ensure legal compliance Meet audit requirements Solution Overview ERP 6.0 EhP 6 Future direction 13

14 Key trends driving future innovation areas Big data trends hold on: Streamline information management processes through improved automation and usability Enhance content beyond enterprise resource planning and tax content Secure and flexible storage of data in the cloud Support for on-demand solutions with SAP NetWeaver Information Lifecycle Management Cut energy use Reduce risk Compliance pressure persists: Cover all relevant business content: SAP and non-sap Adoption of the SAP HANA platform and in-memory technology for faster reporting Audit warehouse for on-demand audits Enterprise policy management Awareness of cost and sustainability increases: Establish information lifecycle management as a best practice for managing data volume in a live system environment Optimize cost risk relationship for managing data Cut data volume Reduce system complexity and cost Ensure legal compliance Meet audit requirements Establish the SAP NetWeaver Information Lifecycle Management component as a solution to optimize power consumption and reduce carbon footprint Future direction 14

15 How will SAP HANA and SAP ILM interact?

16 1. Archive Load

17 Replication into SAP HANA Installed SAP landscape e.g. SAP ERP Classical DB Realtime replication (SAP LT Replicator) Data Extraction (Data Services) SAP HANA 1.0 BI Analysis WebI Native Excel Dashboard BOE HANA Modeler HANA Content HANA DB Crytal Reports Business Explorer Full replication or extraction of relevant database application tables SAP HANA DB as secondary persistency Non-disruptive for existing Suite customers Accelerators or New analytical (read-only) capabilities Archive 17

18 SAP LT Replication Server And Archive Load HANA Studio Application Table DB Trigger Based Delta Recording and Archive Connectivity RFC Connection Replication Configuration Replication Engine DB Connection Application Table AKD Archive SAP Source system SAP LT Replication Server SAP HANA system Archived data will be selectable by date of archiving session 18

19 2. Additional Reporting Options

20 IT Departments Need an Efficient Way to Manage Legacy Systems TCO reduction without losing auditing and reporting capability Consolidate multiple large legacy systems into one small modern instance called ILM Retention Warehouse Retain on demand access to data from legacy systems Respond to tax audits and create financial reports SAP SAP ILM SAP and Non-SAP SAP SAP SAP SAP NW ILM Retention Warehouse 20

21 IT Departments Need an Efficient Way to Manage Legacy Systems TCO reduction without losing auditing and reporting capability Consolidate multiple large legacy systems into one small modern instance called ILM Retention Warehouse Retain on demand access to data from legacy systems Respond to tax audits and create financial reports SAP SAP ILM SAP and Non-SAP SAP SAP SAP SAP NW ILM Retention Warehouse Future direction 21

22 Existing Reporting Options For Legacy Data BW Frontends (BW, BOBJ, ) ILM Local Reporting. Load data directly from storage system Table Browser for simple and ad hoc reporting or export to SAP Audit (AIS) format Display of legacy print lists SAP NW ILM Retention Warehouse SAP ILM SAP Business Warehouse Upload data from storage to BW system Use predefined reports for complex reporting and leverage whole SAP Business Objects Suite Display stored attachments via Attachement Browser Future direction 22

23 ILM RW Combined With BW on SAP HANA SAP Business Warehouse Frontends (BW, BOBJ, ) HANA DB Upload data from storage to BW system Access. Use predefined or developed BW content for complex reporting Use all existing BW frontends without disruption and make use of your existing knowledge Leverage the high performance of SAP HANA (Lab tests are ongoing. Initial results indicate a significant decrease of both, the load and the query time.) SAP ILM SAP NW ILM Retention Warehouse Future direction 23

24 Using HANA Directly For Reporting on Legacy Data* SAP HANA Frontends (HTML5, BOBJ, ) HANA Content: Consumable Views HANA DB Access. Use the ILM audit package handling to only load audit specific data Use existing HANA content Leverage HANA high performance reporting SAP ILM Use all existing HANA frontends without disruption and make use of your existing knowledge SAP NW ILM Retention Warehouse Future direction * Subject to change. Product planning not final. 24

25 Putting All ILM RW Reporting Options Together Local reporting SAP BW xdb SAP BW HANA DB SAP HANA HANA DB ILM Retention Warehouse Audit packages pushed on demand SAP ILM ILM Store Future direction 25

26 Thank You! Robert Wassermann Director Solution Management Information Lifecycle Management SAP AG Dietmar-Hopp-Allee Walldorf, Germany T E

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