Design, develop, test, install and commission of green jobs portal system and operation of green jobs matchmaking between employers and jobseekers

Transcription

1 PROJECT CHARTER Green Job Portal 1.0 GENERAL INFORMATION Project Name: Green Jobs Portal Project Code/JN: Customer: KeTTHA Project Manager: Rasidah Sulaiman Project Sponsor: Ir. Ahmad Hadri Haris, CEO Project Description: Design, develop, test, install and commission of green jobs portal system and operation of green jobs matchmaking between employers and jobseekers 2.0 EXECUTIVE SUMMARY Green Jobs Malaysia project is the initiative by the Ministry of Human Resources to develop a national definition for green jobs in Malaysia. The project will take a tripartite approach to help develop the analytical capacity of ILO constituents in Malaysia to assess the economic and employment impacts of a green development strategy through the development of green jobs mapping study and a new analytical tool, to enable decision makers to better understand the employment (green jobs), income distribution, CO2 emissions and economic implications of a green development strategy. The results will aid the government (MOHR & KeTTHA) and social partners to identify entry points for the further development of policies (GT Masterplan) for green job creation or social protection and which will support a just transition towards a greener economy. The GT Masterplan study proposed potential Green Jobs creation for social parameter for the Key Focus Areas as specified for the 6 main sectors namely Energy, Building, Transportation, Manufacturing, ICT, Water and Waste Management. Number of green jobs creation was forecasted based on the projected Green businesses and GDP contribution for each sector. It was calculated using various methods such as assumption of average jobs figures and ratio of the sector s green revenue to the revenue per employee of that sector. Forecasting of the green jobs was then conducted in line with the projected growth of market size. In addition to that, human capital has been identified as one of key enablers to realize the low carbon economy framework. This key enabler will support the implementation of activities specified for the six main sectors. Among the activities highlighted are professionals and skills development programme in Green Technology areas. The study proposed two immediate actions to be undertaken in the Phase 2 of the study. Those two actions are Development of Green Jobs Portal (undertaken by GreenTech Malaysia) and National Green Jobs Definition (undertaken by MOHR). 3.0 PROJECT PURPOSE / JUSTIFICATION 3.1 Business need / case It is important to GreenTech Malaysia as a focal point for green technology in Malaysia to establish Green Jobs Portal. The establishment of the Green Jobs Portal will be as a reference and referral centre, focusing on promoting and creating a niche for green jobs portal and as a medium for the employers to advertise green job vacancy in their company. In this system, the companies looking for employees, as well as the potential candidates, would register with these portals and get linked without any hassle. 3.2 Business objectives The objective of GreenTech Malaysia is to become a major player in promoting green jobs in Malaysia. We are able to provide our customers with services covering the portal development and jobs matchmaking. This project has three main business objectives: To set up a job portal for green jobs posting, matchmaking and recruitment. The first green jobs portal in the country. To serve as a green jobs knowledge base. 4.0 PROJECT DESCRIPTION

2 4.1 Project objectives and success criteria The objective of the project is to provide portal to the customer with the proposed budget, scope and time frame. 4.2 Requirements The project needs to deliver the complete scope within the time line, budget allocation and available resources. The project will be planned and executed in complete compliance with all laws, governmental regulation, company rules and regulations and company governance directives. The project needs to be carried out in such a manner that promote green jobs and green living. 4.3 Constraints The project will need to be executed within the following constraints: Overall project budget: RM168,900 Project duration: 1 year Resources: Rasidah, Nizam & Web developer Detailed testing and quality inspections need to be carried out and passed before next activity can be started. Additional info: List of major stakeholders Ministry of Energy, Green Technology & Water (KeTTHA) National Institute of Human Resource, MOHR Department of Statistics Malaysia (DOS) National Occupational Skills Standards (NOSS) International Labor Organization (ILO) Malaysia Trade Union Congress Malaysian Employers Federation (MEF) Employers (Industries & Companies) Private related green companies: e.g - Basis Bay Sdn Bhd, Beebull Engineering Sdn Bhd, Pascorp Paper Industries Berhad, Pakar Go Green Sdn Bhd, AMD Gruppe of Technologia Sdn Bhd, Pendinginan Megajana Sdn Bhd, Horizon FC Malaysia Sdn Bhd, Braak Engineering Sdn, One BPO Solutions Sdn Bhd etc. Jobseekers Graduates and existing workforce Recruiters 4.4 Assumptions JobStreet Malaysia, Jobs Malaysia, Careerjet, JobsDB Malaysia, Malaysia Jobs, Best Jobs Malaysia, Tip Top Job Malaysia, JenJobs, SPA Malaysia & Malaysia Government The web developer will obtain any necessary approvals from the MGTC before installation. 4.5 Preliminary Scope Statement The project awarded to GreenTech Malaysia consists of the following high level scope to be carried out: Detailed design of the portal Procurement of all equipment and materials Development of the portal at our specification and design Server of the portal is located in GreenTech Malaysia and have been transferred to external server. Installation of the portal at the location

3 UAT, FAT & Beta testing script of the portal before live to the customer All operations and manual, as built content management and design All necessary project management, risk management and quality management activities The following elements are NOT included into the project scope: Environmental Impact Study Additional Info: The key features of the Green Jobs Portals are to include but not limited to the following: Comprehensive services for employer - User friendly employer webpage - candidate alert - List of candidate - Candidate system screening - Information alert from admin Comprehensive services for job seekers - User friendly jobseeker webpage - jobs alert - List of green jobs - Information alert from admin / employer - Employer directories for job search A Comprehensive plan on the software and hardware structure system - 3 month implementation plan including performance monitoring - Job and skills assessment tools - Initial assessment of skill level, aptitudes, abilities and supportive - Resume writing software and support materials - Job search skills information - Workplace accommodations/ location information - Vacancy listing based on local, regional and company - To upload national labor market information (including job vacancy listings in such labor market, information on job skills, supply and demand on green jobs, benefits and skill requirements for such occupations). - Job matching / referral services - Assistance in finding qualified workers - Rapid response to mass application - To upload the advertisement Monitor the progress work to be completed by Web Developer as planned as follows: - To develop green jobs portal. - To design the website. - To provide the hardware and software for green jobs advertising, matchmaking and recruitment. - To implement the development of the portal plan, features and capabilities. - To provide web editor and content management features for the portal. - To provide maintenance and updating of info (updating of news, updating of website texts, uploading of new documents, adaptation of the website design) - To propose server structure and framework. - To provide maintenance/ technical support. - To provide the documentation for user/ system administrator. - To provide training for user/ system administrator. 5.0 RISKS The following risks have been identified and need to be taken into consideration: Approvals. Several authorities need to give approvals at different stages of the project. Any delays can have a strong impact on schedule and budget. Procurement. Delivery schedules of the major items are critical and need to be controlled. 6.0 PROJECT DELIVERABLES The project will be considered completed if the following deliverables have been accepted: Green jobs advertising, matchmaking and recruitment for potential jobseekers and recruiters.

4 One-stop centre for green jobs. Awareness and education on green jobs and green living. 7.0 SUMMARY MILESTONE SCHEDULE Project Milestone Week Proposal submission and approval - Information Security Management System Determine the green jobs portal outline Establish integrated data - Repository: Development of Repository databases Establish integrated data source - Repository: Development of Repository Content Workshop Establishing integrated information / knowledge - Website: Website design - Website: Website content Requirement Analysis Preparation 1 3 Requirement Analysis Signoff 1 3 Portal Design and Approval 2-3 Offsite development work 3-7 Internal testing 8 9 Source code migration to production environment and data / contents migration 9-10 Training & User Acceptance Testing (UAT) Training & Final Acceptance Testing (FAT) 12 Bug Fixing and Re-Testing System Go Live 16 This section provides an estimated schedule of project milestones. 8.0 SUMMARY BUDGET Portal development: RM78, 000 (Breakdown)

5 Summary Budget - List Component Project Costs Project Component Component Cost (RM'000) Creative website design - GUI Design Document - Wireframe - Information architecture - Website design Software requirement specifications - Development and implementation the portal according to the creative design and software requirement specifications. - The development is based on the Acquia Drupal 6.x or 7.x platform 23,400 15,600 Completion of UAT - Conduct the unit and functional testing in the development environment prior to the UAT GreenTech Malaysia. - Preparing the User Acceptance Test (UAT) plan/ Script & Final Acceptance Test (FAT) plan / Script 31,200 Handover of system and report - System Administration Manual - User Manual - A 2-day training have been provided for the web master, business users and the system administrator. 7,800 Total 78, PROJECT APPROVAL REQUIREMENTS The project will be successfully completed once acceptance is obtained from the authorized representative of the client. It should be noted that every phase of the project needs to be accepted and approved by the client before the next phase can proceed PROJECT MANAGER The project manager assigned to this project is Rasidah Sulaiman. The project manager will have the overall responsibility for the planning, execution and successful completion of the project. She will control the scope, schedule and budget of the project and will assign resources where necessary. She will obtain resources from the respective resource managers and will manage them for the duration of their involvement on the project. She will work closely with the procurement and ICT department to ensure delivery of all equipment and services in a timely manner. She will oversee all phases of the project and is the primary contact with the client representative