5 REASONS TO INTEGRATE WITH OUTLOOK & EXCHANGE

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1 5 REASONS TO INTEGRATE WITH OUTLOOK & EXCHANGE Chris Binding EMS Software Product Marketing Manager October 28, 2015

2 Agenda Context Benefit #1 Higher User Adoption Benefit #2 Increased Employee Productivity Benefit #3 Increased Room & Resource Utilization Benefit #4 Improved Utilization Accuracy Benefit #5 Accessibility Across Devices Additional Outlook Sessions Questions 2

3 3

4 Microsoft Not Going Anywhere Still the most popular desktop client Microsoft Exchange Server accounts for more than half of business mailboxes (2014) 4

5 Time Spent Managing s An average office worker receives about messages a day and sends about If you spend just one minute reading or writing each message, that adds up to over 2 hours every day. 5

6 Time Spent Managing s Reading and responding to accounts for about 28% of our total workweek. 6

7 Who can Benefit? Organizations and employees currently using Microsoft Outlook as an independent way of managing rooms and resources. Organizations with a dedicated room and resource scheduling system that operates independently from Outlook and/or Exchange. 7

8 Outlook-only Scheduling Organizations and employees currently using Microsoft Outlook alone as an independent way of managing rooms and resources. 8

9 Growing Pains Too Many Calendars Lack of Reporting and Valuable Metrics Frustrated Attendees Stressed Schedulers 9

10 Packaged Software Users Organizations with a dedicated room and resource scheduling system that operates independently from Outlook and/or Exchange. 10

11 Expand Your Footprint Adding new departments Adding new buildings Low user adoption 11

12 Benefit #1 Higher User Adoption 12

13 Simple but Powerful Meeting Management Attach a room to a meeting without leaving the Create Meeting window. Automatically release a room when an Outlook meeting is cancelled. Request AV equipment and catering within the same process and system as reserving the room. 13

14 Benefit #2 Increased Employee Productivity 14

15 15

16 Eliminate Multiple Systems For Rooms Catering Services AV Requests 16

17 Eliminate wasted time People waste up to 15 minutes looking for a meeting space. 17

18 Benefit #3 Increased Room & Resource Utilization 18

19 Out of Sight, Out of Mind 19

20 Visibility Increasing visibility into all availability will make some people aware of rooms or resources they never knew were available. 20

21 Benefit #4 Improved Utilization Accuracy 21

22 Single System of Record Enabling you to accurately report on room and resource utilization. 22

23 Single System of Record People Introducing the people part into this room and resource scheduling paradigm. Resources Rooms 23

24 Accurate and Fast Communications Eliminate double bookings and miscommunications by ensuring that when a meeting is cancelled or changed within Outlook, the room status and all associated resources are updated in real-time. 24

25 Benefit #5 Accessibility Across Devices 25

26 Mobile, Online, idevices, etc. Microsoft is doing a better job of being accessible across devices and operating systems. Room and Resource information always at your fingertips. 26

27 What Next? 27

28 Learn More Getting Started with Outlook & Exchange Integration: The Basics 1:15pm in Grand 14 Best Practices for Implementing Outlook & Exchange Integration 2:15pm in Grand 14 What's New Outlook 3:30pm in Crystal ABC

29 Thank You Questions? 29

30 5 REASONS TO INTEGRATE WITH OUTLOOK & EXCHANGE Chris Binding EMS Software Product Marketing Manager Don t forget! Complete the session feedback survey in the EMS Live! 2015 mobile app to increase your prize winning chances! me at

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