AX RETU BOUT RICE DIVIDEND 700 ACCOUNTAN 3 YEAR FIX DIRECT DEBIT - ANN ACCOUNT TRANSPARENT - EMPLOYEES - AUTO ENROLMENT APITAL ALLOWANCES - FTSE

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1 OFTWARE IXBRL- RTI - HMRC - FRSSE - EYU SELF ASSESSMENT - DEADLINE - SUBMISSION HISTOR ACCOUNTS COMPAC - LEDGER - TIME & Fees TRIAL BALANCE - FRSSE - CHARITIES - SOLE T ORPORATI CT600 - EXPORT - COMPUT CAPITAL ALLOWANCES - IMPORT - FILE AYROLL ATCH ENTRY - PAYSLIP AUTO ENROLMENT - EMPLOYEES - AX RETU DIVIDEND APITAL ALLOWANCES - FTSE - SUBMIT BOUT 700 ACCOUNTAN - SSA FINALIST STABLISHED IN 1989 RICE 3 YEAR FIX DIRECT DEBIT - ANN 015 ACCOUNT TRANSPARENT

2 CONTENTS FOREWORD PRACTICE MANAGER Manage clients, deadlines & data COMPANY SECRETARIAL Maintain statutory records ACCOUNTS PRODUCTION/CHARITIES Straightforward ixbrl accounts ACCOUNTS PLUS Flexible ixbrl accounts PERSONAL TAX/TRUST TAX No-nonsense tax software CORPORATION TAX CT600 filing with ixbrl built in KASHFLOW Cloud bookkeeping made easy PAYROLL COMMUNICATIONS NEW /IRIS OPENPAYSLIPS P11D/VAT FILER CUSTOMER QUOTES ABOUT US Hello, We ve been providing software to accountants for more than 25 years. More than 1,700 accountancy practices trust us to deliver great software at a fair price; we take that trust seriously. We believe we ve built the best value integrated practice software on the market today. Our promise to you is to provide quality service, honest pricing and accept all feedback as an opportunity to improve our service. We speak to our customers plainly and honestly about what our software can and can t do, and we clearly spell-out the process of migrating to us. The last 12 months have been busy for us. We launched our Company Secretarial module, which has received a good uptake sees the inclusion of Charity Accounts, a new Auto Enrolment Communications module and important updates to statutory accounts. Why not take a look at what we have to offer and try any of the products online for free at or call us on OUR VALUES PAYMENT & LICENCE The team 2015 PRICE LIST

3 PRACTICE MANAGER 515 per year PRACTICE MANAGEMENT UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 Track the conversations you have with your clients, however they take place (phone, , letter, in person) Submit 64-8 forms online Create clients and the data is shared with Personal Tax, Corporation Tax, Trust Tax, Accounts Production, Accounts Plus and P11D automatically New look, Better solution This April, Practice Manager replaces the Client Manager and Company Secretarial modules; bringing the two together to All prices exclude VAT Mail merge with Microsoft make a fully integrated and intuitive package. Straightforward document Word* management The functionality in Practice Manager is available at three Available by phone, and online at support.keytime.co.uk SEE PAGE 23 Powerful scheduling and task management, however big your team is Create staff grades; assign multiple charge-out rates per grade Track time, calculate fees and generate invoice reports. Comprehensive WIP reporting Microsoft Outlook s are automatically captured and logged against client records* Find out exactly where you are up to with our powerful filtering and reporting tools * Requires Microsoft Office 2007 or higher. Installed versions only. levels: Practice Manager (Free) The basic package, providing functionality to create clients and submit 64-8 forms. Practice Manager (Practice Management) Including comprehensive deadline tracking, timesheets, reporting and communication tools to make it easier to run your practice and delight your clients, without it becoming a second job. Practice Manager (Company Secretarial) available on its own or as an add on to the practice management functionality, the company secretarial functionality gives you everything you need for Companies House MOVING TO KEYTIME administration. Switching software supplier We don t make that claim; is usually accompanied by a while we can typically bring chorus of claims about how all across the standing data, the your data will come across. only promise we make is this: We ll bring across what we can This is our integration bar, it provides you with a clear insight as to which products are integrated and to what level. 4 5 Call or visit for more information

4 PRACTICE MANAGER CONT. 515 per year COMPANY SECRETARIAL UNLIMITED CLIENTS Download company records from Companies House for creation in Practice Manager Assists with compliance by maintaining due dates for annual returns and accounts Company Secretarial functionality Reduced cost for smaller client numbers SEE PAGE 26 Synchronise existing company records with data held at A change to a company or officer record triggers an All prices exclude VAT Companies House appropriate form and filing After launching last year, Company Secretarial has proved Available by phone, and online at support.keytime.co.uk Contains over 30 of the most popular Companies House forms File forms online or on paper (file an annual return online and reminder Maintains shareholder and share register Handles share transactions and popular with clients. This year we ve incorporated company secretarial functionality into the new Practice Manager module. You can purchase the company secretarial functionality for 515 (unlimited clients), this can be purchased on its own or alongside Practice Management. SEE PAGE 23 save 27) Minutes to report any changes in the business dividends; produces dividend vouchers The program enables you to download company records directly from Companies House and create them in Practice Manager. You can also synchronise existing company records with the data held at Companies House. Filing deadlines are imported directly from Companies House and rolled forward automatically, helping you to avoid late filing penalties. 6 7 Call or visit for more information

5 ACCOUNTS PRODUCTION FORMATS Sole trader Partnership LLP Limited BY SHARES Limited BY GUARANTEE 515 per year UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 All prices exclude VAT Available by phone, and online at: support.keytime.co.uk SEE PAGE 23 Post journals and make adjustments quickly Import trial balances from most bookkeeping & accountancy packages including our bookkeeping module - Arithmo Automatic balancing of journals Review unlimited history Automatic ixbrl tagging Finishing up the final tagging takes under a minute MOVING TO KEYTIME Changing your final accounts package is usually straightforward, as you typically import the trial balance from the bookkeeping or accountancy package. Produce draft accounts, final accounts for signature, abbreviated accounts and dormant accounts Send data and attach accounts seamlessly to Corporation Tax or Personal Tax Submit abbreviated and dormant accounts directly to Companies House Export to Word and PDF While we can generally bring across most client data into Practice Manager, we don t make claims like all your data will be imported. Our promise is simple: We ll bring across what we can Straightforward final accounts Accounts Production enables you to produce final accounts quickly, easily and accurately. Accounts Production is designed to take you from the trial balance to final accounts quickly, to make ixbrl compliance automatic and to submit directly to Companies House. We believe Accounts Production is the perfect choice for straightforward final accounts for small limited companies (limited by share or guarantee), micro-entities, LLP s, partnerships and sole traders. CHARITY ACCOUNTS This year we re introducing a new charity format. This will be available from Spring. You will be able to prepare accounts for incorporated and unincorporated charities that are compliant with the Charities Act 2006, Charities SORP 2005 (SORP 2015 pending), Companies Act 2006 and Charities Act We know that you are likely to have a handful of charities at most, so we offer a 5 return licence for just 74 per year. If you need more than 5, other licences are available - see page 26 for more details. 8 9 Call or visit for more information

6 ACCOUNTS PLUS COMPAC FORMATS Sole trader Partnership Limited BY SHARES LLP Custom Comprehensive customisation, giving you complete control over your account formats Import trial balances from most bookkeeping & accountancy Handles limited companies of any size Produce draft accounts, final accounts for signature and abbreviated accounts Accounts that meet your standards 578 per year UNLIMITED CLIENTS All prices exclude VAT packages Post journals and make adjustments quickly Pre-tagged ixbrl layouts Designed to work well for clients with incomplete records Submit abbreviated and dormant accounts directly to Accounts Production isn t the right tool for every job, or indeed, for every accountant. Accounts Plus powered by Compac is our second Accounts Production tool. With comprehensive customisation, it is perfect for more complex accounts. provided Companies House Accounts Plus supports the standard formats (sole trader, Available by phone, and online at support.keytime.co.uk SEE PAGE 23 Integrates with Personal Tax and Corporation Tax Sales & Purchase Ledger, Fixed Assets Register and Time & Fees Ledger available as optional modules SEE PAGES partnerships, small limited companies), as well as LLP, micro-entity and medium limited company formats. From those templates, you can customise to the precise layout your client requires. MOVING TO KEYTIME Accounts Plus can be used as the only final accounts Changing your final Our promise is simple: software for your practice, or you can use it to complement accounts package is usually We ll bring across what we can Accounts Production; process the bulk of your clients straightforward, as you typically through Accounts Production, with the speciality accounts import the trial balance from completed with Accounts Plus. We offer favourable terms the bookkeeping or accountancy to support this way of working; call us on for package. details. 10 Call or visit for more information 11

7 PERSONAL TAX FORMATS Individual return Partnership return 515 per year UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 All prices exclude VAT Available by phone, and online at support.keytime.co.uk SEE PAGE 23 File online to HMRC with pre-filing validation built-in Easy to use Capital Allowances calculator as standard Drill down feature to resolve submission errors Dividend database included at no extra charge - Covers FTSE 100 & 250 Comprehensive Capital Gains calculator built-in MOVING TO KEYTIME Switching software supplier is usually accompanied by a chorus of claims about how all your data will come across. We don t make that claim. While we can typically bring across the standing data (names, addresses, the totals of boxes on the tax return etc.), View the full submission history for individual or all returns View reports, including return status tracking and proformas Show clients a comprehensive breakdown of how their tax bill was calculated; including payments on account Complete previous year and draft next year returns at no extra charge we generally can t bring across transaction data (schedules of dividends and the like). The only promise we make is this: We ll bring across what we can Comprehensive tax software since 1997 We ve been producing software to make Self-Assessment simpler since it started, and we ve used that experience to make a tax package that ticks all the right boxes for accountants. Personal Tax allows you to enter your client s figures quickly and accurately, either using our Rapid Data Entry screens, or directly into the tax return boxes, so you spend less time form-filling. Your clients want to know how much they have to pay, so we include a comprehensive calculation summary, and a range of reports for you to use. TRUST TAX We ve used the proven technology behind Personal Tax to build a complete solution to filing SA900 returns to HMRC. We know that you are likely to have a handful of trust clients at most, so we offer a 5 return licence for just 74 per year. If you need more than 5, other licences are available - see page 26 for more details. 12 Call or visit for more information 13

8 CORPORATION TAX FORMATS CT600 Short CT600 Full Online filing to HMRC including attachments and amended returns Covers accounting periods of up to 18 months Intuitive, simple and accurate Manage losses, deficits and ixbrl computations produced excess amounts easily 515 per year UNLIMITED CLIENTS Reduced cost for smaller client numbers SEE PAGE 26 All prices exclude VAT Attach ixbrl accounts from Accounts Production, Accounts Plus, or 3 rd party software Calculates Research & Development relief Export to PDF Easy to use Capital Allowances Calculator Convert short return to full return and vice versa Corporation Tax allows you to file CT600 returns, ixbrl computations and ixbrl accounts online to HMRC. We ve made this process seamless. You can import figures from Accounts Production, produce ixbrl computations and file online with the minimum of fuss. automatically If you need to handle variable accounting periods, file MOVING TO KEYTIME earlier periods or amended returns, we ve made it Available by phone, Switching software supplier addresses etc.), we generally straightforward. and online at is usually accompanied by a can t bring across transaction support.keytime.co.uk chorus of claims about how all data. The only promise we SEE PAGE 23 your data will come across. make is this: We ll bring across what we can We don t make that claim; while we can typically bring across the standing data (names, 14 Call or visit for more information 15

9 KASHFLOW Partner pricing available Transfer your existing Asset Register with options for Intuitive and easy to learn upon request. bookkeeping and invoicing data automatic depreciation KashFlow is designed to help make running small business Fully customisable invoices Year-end accounts (and larger companies) easy, without you needing any accounting or bookkeeping knowledge. So you ll be able to PHONE: Automated credit control Departmental Accounting pick it up quickly Quotes and estimates at the Supports Standard VAT, the Flat KashFlow is cloud hosted, which means you can use it press of a button Rate Scheme, Cash Accounting (as well as Cash FRS) and EC wherever you have internet access. All the reports, charts and graphs you d ever want Sales Lists Support for CIS from both a That s really convenient for any size business from small to large, especially if you have staff in different locations. Purchases automated Live bank feeds contractor and subcontractor perspective Or, if you re visiting a prospect and want to issue a quote, there s no need to wait until you return to your office. Our accounting software can be used on your smartphone, letting you create quotes on the go that you can directly. It also means that, if your computer goes kaput (a nightmare for small businesses) the accounting data for your business is safe because it s hosted on our secure servers. 16 Call or visit for more information 17

10 PAYROLL COMMUNICATIONS AVAILABLE APRIL 2015 FORMATS Weekly Fortnightly Monthly Lunar (4 weekly) Annual HMRC recognised software 420 per year We ve been making payroll simpler, faster and more profitable for over 25 years. We ve drawn upon this experience to bring you a proven payroll solution that works for all sizes of business. We ve recently gained recognition from HMRC for the 14th consecutive year. UNLIMITED EMPLOYEES All prices exclude VAT RTI - Submits FPS and EPS Auto-enrolment (An additional communications module is available. See page 19) Multi-company as standard User-definable security levels Earlier Years Update Send data to P11D Comprehensive reporting, including PDF payslips Batch entry of variable data (hours worked) for speedy processing Send payment data to BACS software Communications will enable you to create and maintain your own worker communication templates in Microsoft Word. You can generate auto enrolment and deferral letters for individuals, groups of workers or all workers. Letters can be printed and the software comes with a standard set of letter templates to get you started; all templates can be customised in Microsoft Word. The software also maintains a history of letters 18 Call or visit for more information 19 sent. The software is available as an add-on for Payroll and priced in line with your Payroll banding. For example: having Payroll unlimited means you would need to have Communications unlimited. An unlimited licence costs 210 per year - see page 26. IRIS OPENPAYSLIPS IRIS OpenPayslips allows you to publish payslips and P60s electronically from Keytime Payroll to a secure online portal. Once delivered your employees can view their current and historic payslips via their smartphone, tablet, laptop or desktop computer, whenever they want! 24/7 secure portal allowing employees access to current and historic communications Provides audit facilities, ensuring all communications are date and time stamped. OpenPayslips pricing available upon request Industry standard SSL authentication and complies with UK data protection rules Reduce the cost of distributing your payslips

11 P11D QUOTES Our P11D software offers unlimited companies/employees as standard and a fast, effective way to process and file P11D returns to HMRC. Quick to get through to an expert, not huge menu s to trawl through, support information sent after call and problem sorted quickly. JO-ANN WESTLAKE - SMART FINANCIAL AND PROPERTY SERVICES Like the Trust Tax software, we offer a 5 return licence. Priced at only 68 per year. If you need more than 5, other licences are available - see page 26 for details. Excellent. No twenty minute wait to be dealt with just prompt and relevant action. Very professional service which I find contrasts exceptionally well with the typical technical support offered by other software providers I have used over the years. Thank you. GRAHAM CARTER - VATAX VAT FILER We ve built a fast, secure way to file VAT returns online for all of your clients. I enjoyed the experience of buying from Keytime and have found all the staff members I have dealt with to be knowledgeable, friendly and well versed in the improvements your software can make to my practice. My overall impression of Keytime is that it is a good company, with a good reasonably priced product, which will work with me to develop. MO HOLLINGSHEAD - M P S FINANCIAL From one location, see instantly when each of your clients need to file, complete the VAT return in seconds, and keep a full audit history of who filed and when. VAT Filer is available for VAT per year. Reduced licences are available - see page 26 for details. Have used a Keytime competitor for a number of years and was concerned about changing. I shouldn t have been, Keytime has been very helpful, and quick to respond to my enquiries. The price is more than competitive so all in all can t be happier with choosing Keytime. PAUL DONOHOE - TAX REBATE SERVICES Keytime were significantly ahead of the integrated tools in both product ratings and users willingness to recommend. John Stokdyk - SSA Analysis Call or visit for more information 21

12 ABOUT US 1989 Company founded to build payroll software We ve been building software for over 25 years; working with Call Introduction of Self Assessment tax software - 250,000 copies sold Launch of Keytime Accountants Suite Acquired LKA Consultants & their Objective Tax range accountants to solve their problems. Over 1700 accountancy practices trust us to deliver great software at a fair price, and we take that trust seriously. Our software has been shortlisted for the last Software Online MONDAY TO FRIDAY 08:45-17:00 support@keytime.co.uk Use our dedicated support portal to ask us 2006 Client Manager launched Satisfaction Awards, the only awards which are voted for by questions, report problems, give feedback, make 2009 TestDrive facility launched at keytime.co.uk. Accounts Production released. New support website at support. keytime.co.uk the users of the software. We ve also been shortlisted for Product of the Year at the British Accountancy Awards for three years running. suggestions and check the status of existing enquires 24 hours a day Client Manager Plus launched. ixbrl versions of Corporation Tax & Accounts Production launched. VAT Filer launched. Compac acquired & Accounts Plus (Compac) added to the suite In 2014 we were awarded the Supporting Young People and Business of the Year awards at the 2014 Oldham Business Awards. Every query we receive (however it gets to us) is logged in our state-of-the-art ticketing system. Since we started counting in December 2009, we ve successfully answered over 65,000 tickets ixbrl version of Accounts Plus launched. Updates to Client Manager Plus. File direct to Companies House from Accounts Production and Accounts Plus RTI incorporated into Payroll. Featured on Companies House website Acquired cloud-based bookkeeping system Arithmo Launch of Keytime Company Secretarial For the last two consecutive years our overall satisfaction score has been 97%. Updates We issue regular updates to our software, free of charge. Release notes are published on the support website. This year we ve launched our health-check which you can read more about on page Auto enrolment in Payroll Training Our dedicated training team can help you get the most out of your software, whether you need 2015 Keytime Portal launched and charity accounts introduced a full walk-through or a focused session on one particular feature. Training is available online, or at your premises - see page 27 for details

13 OUR VALUES PAYMENT & LICENCE Fair pricing We work hard to make our pricing transparent and easy to understand. We offer a three year Annual licence All of our software is sold as an annual licence, which includes the use of the software, support & updates. Plain English price fix and a 5% discount for paying by annual Direct Debit. We make a conscious effort to be clear and informative in everything we say, so that you can always understand us. 3 year price fix Annual Direct Debit discount Sign up for three years and we ll lock the price you pay to our 2015 prices. When you pay by Direct Debit, you make our life easier. To say thank you, we offer a 5% discount Support who care We solve problems We listen We invest heavily in our support team and the systems that they use, so that you get the best support possible. Our aim is to take technology, turn it into something that works for you and solves your problems. The number one responsibility of everyone at Monthly payments Electronic stationery to all customers who pay by annual Direct Debit. We like to give our customers a choice, which is why we offer interest-free monthly payments on orders over VAT. Electronic Payslips (UNLIMITED) Electronic P60s - 95 (UNLIMITED) Electronic payslips enables you to produce payslips in a PDF Keytime is to listen to you. We use what you tell format. Alternatively, you can upload payslips to the portal for us to improve the software. employees to login and print for an additional 60 (see page 19). We evolve We believe that software should continually improve. We ve added ixbrl, filing to Companies House, RTI, auto-enrolment and a host of improvements. No matter how much we invest in R&D, our prices remain competitive and we always give you the option to fix your pricing for three years. Training expenses DISTANCE COST per day ACCOMMODATION + 90 MILES 150 Incurs overnight accommodation < 90 MILES 50 < 30 MILES 25 Pricing for Accounts Production, Accounts Plus, Practice Manager, Company Secretarial, Corporation Tax & VAT Filer refers to the number of active* clients Pricing for P11D & Payroll refers to the number of active* employees Overnight accommodation may be required based on location No overnight accommodation required Pricing for Tax & Trust Tax refers to the number of tax returns filed in the current tax year 24 * Active refers to clients/employees that have been/will be processed in the licence period 25

14 PRODUCTS UNLIMITED ADD USER ACCOUNTS PRODUCTION CHARITY ACCOUNTS NEW CORPORATION TAX PRACTICE MANAGER PRACTICE MANAGEMENT COMPANY SECRETARIAL PERSONAL TAX TRUST TAX ACCOUNTS PLUS FIXED ASSETS REGISTER FOC + SALES & PURCHASE LEDGER FOC + TIME & FEES LEDGER FOC P11D VAT FILER PAYROLL (SEE PAGE 25 FOR ELECTRONIC STATIONERY) COMMUNICATIONS NEW TRAINING & CONSULTANCY FIRST ONLINE TRAINING 100 HOUR EXTRA 50 HOUR FIRST ONSITE TRAINING 650 DAY EXTRA 400 DAY plus expenses (see page 25) FULL INSTALL 1 PC 50 2 PCS 75 5PCS PCS 20 EACH We understand you may prefer us to install your software. We ll connect to your machine via the internet and take care of everything, including liaising with your IT support (if you have some). HEALTH-CHECK 1 PC PCS 150 5PCS PCS 50 EACH The health check involves a technician connecting to your machine via the internet up to four times a year and making sure your software is up to date. If it isn t, we ll do the work for you, and ensure you re on the latest version of the software in no time. N.B - The price of the health check includes the full install where necessary. All prices exclude VAT. Software is supplied on a 12 month licence. We ll happily send you a disk; we charge a nominal fee of 8.95 to cover our costs. Unlimited software support and in-year updates are included as standard.

15 Keytime Objective Limited Pennine House, Denton Lane Chadderton, Oldham, OL9 8PU V3