Smart View for Financial Reports (Without Ad-hoc)

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1 (Without Ad-hoc) Introduction to Smart View for Financial Reports... 3 Connecting to Financial Reports... 3 Opening a Financial Report from the Reporting and Analysis Framework Connection... 5 Opening a Financial Report as an HTML... 5 Opening a Financial Report as a Fully Formatted Excel Document... 7 Opening Financial Reports from Smart View Task Lists... 9 COPYRIGHT NOTICE 2015 Huron Consulting Services LLC. Use and distribution prohibited except through written agreement with Huron

.. 5 Opening a Financial Report as an HTML... 5 Opening a Financial Report as a Fully Formatted Excel Document.

2 Term UOCPLN Opex Projects PosPlan Outline Dimension Member Attribute Attribute Dimension Parent Child Sibling Ancestor Descendants Generation Level Description Application where all University of Calgary budgeting and forecasting data is stored Database which holds all operational expense data for budgeting and forecasting Database which holds all project related data for budgeting and forecasting Database which holds all position planning related data for budgeting and forecasting A way to define the structural relationships between members which organizes all the members in the database Represents the highest consolidation level in the database outline (e.g. Entity, Account) Are the individual components of a dimension Describes the characteristics of members in an outline Dimension tagged as an attribute that helps describe another dimension A member with a branch below it A member with a parent above it Child members of the same immediate parent, at the same generation. Members in branches above a member Branches below a parent Refers to the consolidation level within a dimension. The root branch of a tree is generation 1. Generations increase as you count from the root towards the bottom of the outline A reference to a branch within a dimension. Level is a bottom up numerical ordering used for generations. Levels begin at the bottom of the outline (Level 0) and move to the root. Dimension Account Activity Budget_Item Comp_Item Employee Entity Definition Financial reporting accounts Activities available for budgeting Projects Separates records imported from PeopleSoft and adjustment records made in Hyperion Planning Salary GL codes Listing of all employees in PeopleSoft Concatenated members (Department. Fund. Project ID) Job_Code Listing of job codes from PeopleSoft Periods Separations of quarters into months and includes year totals (YearTotal) and nonperiod specific data (BegBalance) Position All positions eligible to be budgeted or forecasted for within PeopleSoft Scenario Classification of data (e.g. forecast, budget) Version Static copy of scenario at a given point in time (e.g. working, final) Years Years. FY10 = 2009/2010; FY11 = 2010/2011; FY17 = 2016/2017 For more information on these definitions please refer to the chapter Introduction to UofC Dimensionality 2

forecasting Database which holds all position planning related data for budgeting and forecasting A way to define the structural relationships between members which organizes all the members in the

3 Introduction to Smart View for Financial Reports Hyperion Smart View allows users to open Financial Reports directly in Excel in various formats, allow for different functionality. There are three different ways Financial Reports can be opened in Smart View: HTML Opens the Financial Report in a webpage and will appear as it does in workspace Fully Formatted Opens the Financial Report in Excel fully formatted, but without an active connection to the report source Connecting to Financial Reports A connection with a data source must be created to begin working with any Financial Report. Users will only have to input the URL the first time to establish a connection using Shared Connection. To Establish a Connection: 1. In the Smart View ribbon, click Options. 2. Select the Advanced tab then enter in the Shared Connection URL text field. 3. Click OK. 4. Click Panel. Note: If the user is already working in Excel, it is important that user opens a new workbook before connecting to the Planning application and opening a data form. If the user does not open a new workbook, the data form will open as a tab on the active workbook and not be connected. 3

Report in Excel fully formatted, but without an active connection to the report source Connecting to Financial Reports A connection with a data source must be created to begin working with any

4 5. On the Smart View panel, click Shared Connections. 6. Enter the Hyperion Username and Password. Click Sign In. 8. From the server drop down list, select Reporting and Analysis Framework. 4

5 Opening a Financial Report from the Reporting and Analysis Framework Connection Users can chose to open three different formats. The formats available for import in reports that can be opened in Smart View include: HTML Opens the Financial Report in a HTML window Excel Fully Formatted Opens the Financial Report in Excel fully formatted Opening a Financial Report as an HTML When a user choses to open a Financial Report as an HTML, the report opens up as a webpage and it appears as it would in the workspace. To Open a Financial Report as an HTML: 1. Double-click the Financial Report from the Smart View Panel. 2. If prompted with the User Point of View prompt, select the necessary members for the report. 3. Click OK. 4. If prompted with the report prompt, select the necessary member(s) for the report. 5

formatted Opening a Financial Report as an HTML When a user choses to open a Financial Report as an HTML, the report opens up as a webpage and it appears as it would in the workspace.

6 5. Click OK. Financial Report will open in the window as it would appear in the Workspace. 6

7 Opening a Financial Report as a Fully Formatted Excel Document When a user choses to open a Financial Report as a Fully Formatted Excel Document, the report opens up as an Excel sheet with formatting that mimics the report in Workspace. To Open a Financial Report as a Fully Formatted Excel Document: 1. Double-click the Financial Report from the Smart View Panel. 2. If prompted with the User Point of View prompt, select the necessary members for the report. 3. Click OK. 4. If prompted with a report prompt, select the necessary member(s) for the report. 5. Click OK. Financial Report will open in the window in HTML format, as it would appear in the Workspace. 6. Click the Import Document As dropdown and select Fully Formatted. 7

If prompted with the User Point of View prompt, select the necessary members for the report. 3. Click OK. 4.

8 7. Click Finish. Financial Report will open fully formatted in Excel. 8

9 Opening Financial Reports from Smart View Task Lists Users can open financial reports that are located in a Hyperion Planning task list. If the financial report is not located within a task list, for a user to open the financial report from Smart View, they would have to open the report via the Reporting and Analysis Framework. To Open a Financial Report from a Smart View Task List: 1. From the connection panel, click the Server dropdown and select Oracle Hyperion Planning, Fusion Edition. 2. Expand the list to reveal the task lists. 3. Double-click the task list that contains the financial report. 9

via the Reporting and Analysis Framework. To Open a Financial Report from a Smart View Task List: 1.

10 4. Double-click the Financial Report task. 5. If prompted, enter username and password. 6. If prompted, select members for the User Point of View. 7. Click OK. 10

11 8. If prompted, select members for the Report Prompt. 9. Click OK. 11

BAT Smart View for Budget Users. Miami-Dade County. BAT Smart View Training Activity Guide

BAT Smart View for Budget Users. Miami-Dade County. BAT Smart View Training Activity Guide Miami-Dade County BAT Smart View Training Activity Guide 1 Table of Contents Activity 1: Launch Microsoft Excel, Check User Options and Use the Connection Panel.... 3 Activity 2: Opening BAT Web Forms