EBOX Digital Content Management System (CMS) User Guide For Site Owners & Administrators

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1 EBOX Digital Content Management System (CMS) User Guide For Site Owners & Administrators Version 1.0 Last Updated on 15 th October 2011

2 Table of Contents Introduction... 3 File Manager... 5 Site Log... 6 Google Analytics... 7 User Accounts... 8 User Registration... 8 Editing User Accounts... 8 Removing User Accounts... 8 Search Engine Sitemap... 9 User Log Content Management Page Modify website Content Format Existing Text Hyperlinks Adding Image Manage News & Events Downloads Contact EBOX... 18

3 Introduction This document provides a quick self-guided tour of the CMS. It will walk you through the options of Control Panel and Content Editing. To manage and update your site, click on the login link given to you i.e. (on some sites it may differ from others). You should have received your Administrator username and password from EBOX. Once you are logged in, you will see an Admin and a Host tab or link in your navigation menu. You will be taken to the following main screen of control panel, where you will find all the admin options.

4 If the following screen does not appear on the screen then you need to click on Admin Panel on main menu of your website. The Admin panel contains the following Icons: File Manager Site Log Google Analytics User Accounts Search Engine Sitemap User Log Content Management Contact EBOX

5 File Manager File manager allows you to perform basic file management including: Browse Files Copy Files Move Files Upload Files Delete Files Add New Folder Delete a Folder To go back to control panel s home screen click Home link at the top right corner.

6 Site Log This section provides you variety of visitor log reports; you can select the report type and a date range to view the log.

7 Google Analytics You can integrate Google analytics account with your CMS, click the Google analytic icon in the admin panel home, enter your Tracking ID and URL Parameters provided by Google.

8 User Accounts User Registration You can add new users, also restrict (or remove undesirable) users, or give them administrative permissions to your site. To view registered users, navigate to Admin > User Accounts. Here you can search by username, first letter of their name, or view all users. Editing User Accounts To edit a user account, click on the edit icon next to their name. From there, you can update their details. To save, click Update. Removing User Accounts To remove a user account, click the Delete button next to their name or on the Edit User Account page.

9 Search Engine Sitemap Search Engine sitemap allows you to configure the sitemap which is used by search engines; this will help your administrator to optimize your website for search engine and produce better search results when the contents of your website are updated.

10 User Log EBOX CMS captures all actions performed by authorized user, it keeps track of changes made by the users and also tracks the exception or errors if occurred at any point. To view this log you need to go to User Log icon in admin panel.

11 Content Management You can modify/edit the contents of your website by clicking the content management icon under you admin panel which will take you to the home page of your website where you will see the links of edit content with each module. You will also see a control panel at the top of each page where you can perform basic operations of your CMS. If the Control Panel is not visible, click the Show Control Panel? link in the top right of the screen indicated by the up/down arrows. The Mode section is located at the top left corner. It enables users with editing rights to view the page in View, Edit or Design mode. o View Mode hides all module editing tools and page pane layout. Select this option to see how the page will look to visitors. o Edit Mode displays the modules the user can access including editing tools such as the Settings button, the module menu and any Add/Edit links. The layout of page panes is also displayed. Select this option to edit the page. o Layout Mode is similar to the edit mode in that module editing tools and the page pane layout is shown; however, module content is hidden. Select this option to view the design of a page without module content displayed.

12 Page Add a page to your website as follows: 1. Select the Add New Page button in the Page Functions section of the Control Panel in the upper left. 2. At Basic Settings - Page Details, enter the following settings: a. In the Page Name text box, enter the name of the page. If you choose to display this new page in the menu, this will be the name which appears in the menu. b. In the Page Title text box, enter the name of the page. This is the page name that will be displayed on the tab in a visitor s browser when they visit this page. c. In the Description text box, enter short descriptive sentence summarizing the page content. d. You can enter relevant keywords for search engines in the Keywords text box. e. At Parent Page, select < None Specified > to set this as a parent page in the menu. If you wanted to make this page a child of another page, you would select a [Page Name] to set this relationship.

13 f. At Permissions, set the page view and editing permissions for one or more roles. To make the page publicly accessible, check the View column for All Users. You can choose to provide various user classes with differing rights from viewing the page to adding content, copying or deleting the page, or managing the page settings. WARNING: If the role of Unauthenticated is checked at Edit Page this will allow all visitors to edit the page. Because we are using the Professional Edition we see and extensive list of security permissions. 3. Click the Update link at the bottom left of your screen. 4. Now we can see that we have added a new page and that the page has some default content. By default EBOX CMS adds one instance of the HTML module to the page. The HTML module will allow you to add static HTML content onto the page. Let s edit the content in that module.

14 Modify website Content Modify the text or HTML content of a Text/HTML page, click on the Edit Text link or button at the bottom of the page. This will change your page body to a simple WYSIWYG HTML editor. Here you can add and format text, create hyperlinks from text, insert images (or modify existing ones) and more. 1. Select Edit Content from the bottom right corner of your new HTML module action menu. 2. In the text box type desired content using the available font formatting buttons. Format Existing Text To format existing text, select the text with your mouse pointer, and then click on the formatting icon above the text box. Hyperlinks To add a hyperlink to your text (or to create a hyperlink from existing text), select your text that you want turn into a link and click the Insert/Edit Link (chain) icon above the text box. From the popup box, choose the Link Type, and specify the URL, or click on Browse Server to choose a page on your site to link to. Additionally, you can choose a target (such as new window or a popup window) by clicking on the Target tab. Adding Image To add an image to your Text/HTML content, click on the Insert/Edit Image icon above the text box. On the Image Gallery popup window that opens, you can specify the URL to the image if you know it, or to upload one from your computer, click the Browse Server button. From the new popup window, click the Browse button to find the image on your computer.

15 Once you have selected the image, click the Open button. Then click the Upload New File link next to the Browse button. This will upload your image to the server, from where you can then select it from the Image Gallery. In the Image Properties window, specify the alignment if you are aligning it next to text. You can also add a hyperlink to the image here by clicking the Link tab and then specifying the URL or click the Browse Server button to link to a page on your site. When you are done, click OK. You can also edit the content of your new or existing modules on any page, to do so you need to navigate to the page you want to edit contents of. Manage News & Events You can add, update or delete news and events, click the corner of the page and then manage news link. edit link at the bottom right Here you can Edit or Delete existing news or events, when you click the Add News Button the following screen will be shown

16 You can enter news content here; add images and associate to the news item.

17 Click insert button when you are done. Downloads You can add files to the download section of your website. To upload those files you need to use file manager available in your admin panel. Navigate to the Downloads folder under the Portal Root folder and click upload button to upload the files.

18 Contact EBOX EBOX CMS has a built-in workflow to report errors, provide feedback or inquire about CMS, Contact EBOX icon on the admin panel provides you instant access to the form. Submitting this form will deliver your message to EBOX instantly. And you will get the response via .

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