NAVAL MEDICAL CENTER SAN DIEGO CLINICAL INSTRUCTOR WELCOME ABOARD NOV 2015

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1 NAVAL MEDICAL CENTER SAN DIEGO CLINICAL INSTRUCTOR WELCOME ABOARD NOV 2015 We are pleased you have selected Naval Medical Center San Diego (NMCSD) for clinical rotations. To facilitate this experience, you must complete the following training requirements and ensure you and the students bring the subsequent documentation to orientation. Failure to do so may delay clinical rotations. Only American citizens are allowed to supervise and perform clinical rotations at NMCSD. This is not a reflection on anyone or their nationality, but is related to the Department of Defense security restrictions. A. Access to Base Your name will be submitted to security at NBSD Pass and Decal prior to your orientation date. Before your orientation date proceed to Naval Base San Diego (NBSD) Pass and Decal. NBSD Pass and Decal is NOT on NMCSD base. The address is below but GPS directions may be inaccurate so please see the map at the end of this packet. You are required to provide two forms of identification (Passport, Driver s license, school ID w/ photography, military ID/dependent). Also please complete the SECNAV 5512/1 form available on and bring it with you to NBSD. NBSD will conduct a background check. This background check is SEPARATE from the one given through your school. Once completed, you will receive a base pass/id card that will allow you access to NMCSD. NBSD Pass & Decal Hours of Operation: Harbor Drive Monday-Friday except Federal Holidays San Diego, CA Phone: (619) B. Required documentation to bring to orientation: Government issued ID (Drivers License, Passport, Military ID) Cyber Awareness Challenge training completion certification. (Refer to Appendix A) HIPAA training completion certification. (Refer to Appendix B) ** Please note that some of these requirements are different than the students. Courses are valid for one year. Instructors will not have to repeat any unexpired training for subsequent clinical rotations. C. Clinical Instructor Responsibilities: 1. Make an appointment for an instructor orientation if this is your first time as an instructor at NMCSD. POC is first name listed below. 2. Ensure the educational institution has submitted the American Databank (ADB) documentation for you and your students 15 working days prior to orientation in accordance with the SDNSEC policy. 1 of 7

2 3. Make an appointment for student orientation prior to the start of their clinical rotation. POC is first name listed below. 4. Instruct the students to access -- Naval Medical Center, SD Clinical Agency Information and follow the instructions on the Naval Medical Center San Diego Student Welcome Aboard Form. 5. Provide a copy of the Course Objectives to the Nursing Affiliation Coordinator prior to the first clinical day. Include school, instructor with contact information, and clinical rotation dates. 6. Ensure the students have the following documents the day of orientation: Cyber Awareness Challenge Training Certificate One form of Government Identification such as Passport and Drivers License. D. The Nursing Affiliation Coordinator will meet you at the designated area on orientation day and escort you to: 1. DNS - Computer Token a. Signed SAAR form b. Cyber Awareness Challenge Certificate 2. Security: Badge issuance E. Gate Access and Parking Students and instructors can park in the City Parking Lot located on Park Boulevard and meet according to arrangements made with the Nursing Affiliation Coordinator. (Appendix C: Driving Instruction & Map) To enter NMCSD, the students will need to pick up a student/volunteer badge from the NBSD Pass and Decal office 2-3 working days prior to clinical rotation. (Refer to section A) F. Electronic Medical Record Training 1. Contact Jessie Jackson at to arrange training. Training must occur after orientation has occurred and access to the computer has occurred. 2. An alternate, condensed version of the traning is provided on orientation day if option 1 is not preferred. G. Clinical Point of Contacts 1. NMCSD has provided a list of Clinical Area contact information on under Clinical Agency Info Naval Medical Center, SD, Primary Rotation Point of Contact. (Operational commitments and reassignment may result in different individuals in those positions however contact numbers should remain the same) 2 of 7

3 H. Command Point of Contacts If you have any questions, please contact one of our Program Administrators (Mon-Fri ) for assistance: a. HN Cory Holmes (Orientation) 1) Phone number: (619) ) address: 3) Fax: (619) b. CDR Kelly Vega (Placement) 1) Phone number: (619) ) Appendix A: Cyber Awareness Challenge Training Guidance 1. To complete the Cyber Awareness (most recent for Department of Defense Employees. You will a computer with internet access, Microsoft application, and a printer. MAC will not work in accessing website. 2. Proceed to the following website: 3. A pop-up window will appear and training will automatically begin. 4. Print the Course Completion Certificate at the end of this course. If you close the browser without printing the certificate you will be required to re-do the entire course! Bring this certificate to orientation. The course takes approximately one hour to complete. 3 of 7

4 Appendix B: HIPAA Online Training Guidance 1. Proceed to the following web address: 2. IF you do not have a CAC, please click on I do not have a CAC ; a pdf file will pop up with instructions. Please follow the instructions on creating an account. (Please your Account Request to me after filling it out so I can forward the request). Please wait 2-3 business days to receive an regarding your account information. 3. After account access is obtained, click on Course Catalog tab on top of the webpage. 4. In the box labeled Title Key Word, type in HIPAA and hit Search. 5. Enroll in the first option that appears HIPAA and Privacy Act Training. 6. To begin training, click on the tab labeled My Training. Scroll down to Elective Training list and click Launch for HIPAA training. Proceed with training until completed. 7. Once the training is complete, your certificate will automatically populate. If not, end the course and click on Certificate tab at the top of the page and print HIPAA certificate. 4 of 7

5 8. Appendix C: Map and Directions 5 of 7

6 Public Parking: Veterans Memorial Center Building For access to: Naval Medical Center Bob Wilson Drive San Diego, CA Non-military, family members or employees are NOT allowed to park onboard NMCSD campus during day shift. Public parking for the City Lots have Trams or Shuttles that will bring you to Building (1) the Main Hospital (landmarks are flagpoles & circle driveway) every 15 minutes. Enter the building numbered (1) and ask at the lobby desk for direction to Building (5). All our buildings are numbered (1, 2, 3 etc) with large numbers. From I-5, North or South Take the Pershing Drive exit. You will end up on Pershing Drive. Follow Pershing Drive to Zoo Place. Turn left on Zoo Place. * Refer to Public parking instructions: From Highway 163 Go south on Highway 163. Take Park Blvd. exit. Turn left on Park Blvd. Turn right at Zoo Place. *Refer to Public parking instructions: From Highway 94 Go west on Highway 94 to the end of the highway. Highway 94 becomes F Street. Continue on F Street to 16th Street (the first light). Turn right on 16th Street. Follow 16th Street to C Street. Turn right onto C Street and continue to 19th Street. Turn left onto 19th Street. Follow 19th Street until Pershing Drive. Follow Pershing Drive to Zoo Place. Turn left on Zoo Place. *Refer to Public parking instructions: Public Parking instructions City Lot parking (400/800 lots) near the Veterans Memorial Center Building. Turn left at top of hill onto Park Blvd. At the third stop light, turn left on President's Way. Park in either the 400 (upper) or 800 (lower) lots. The tram station is under the arbor between the two lots. ***The hospital tram runs every 15 minutes and is free. 6 of 7

7 *Note, hours of operation have changed to of 7

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