Web Time Entry At Lindsey Wilson College. Approver s Guide

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1 Web Time Entry At Lindsey Wilson College Approver s Guide

2 Log On Banner Web. Click on Employee Services. Instructions Welcome to the Main Menu page. The Employee Menu appears. Click on Time Sheet.

3 Primary Approvers will click on Approve or Acknowledge Time to Approve records. Proxy Approvers will select the name of the Approver from the Act as Proxy drop-down menu. Selection Screen- Select the desired pay period from the drop-down menu. Select the records by Sort Order. 1. Sort by Status. a. Contact the Employee if the record status is Not Started. The employee must enter time and submit the record for approval. b. Approvers can select only Pending or Completed records. Status Definition Not Started The time sheet has not been initialized (started). Pending The time sheet has been submitted for approval. It will remain in pending status until all Approvers have taken action on the information. Completed The time sheet has been fully processed through the Mass Time Process. 2. Sort by Employee Name. Click on the Employee ID Number to select an employee.

4 To act on the time sheets as a group by Status: 1. Scroll through the page and then click on the Select All, Approve, or FYI Button. A check will appear in the box under Approve or FYI for all employee records listed. a. If any time sheets need to be returned for correction, you must uncheck the Approve or FYI Box and check the Return for Correction box for the employee record needing correction. 2. Click on the Save button to complete the approval process. a. When the process completes, a response similar to the following message is displayed: 6 records have been Approved/Acknowledge. 2 records have been Returned for Correction. 3. If you have another department waiting for approval, click on the Select New Department button.

5 To act on the time sheet individually: 1. Click on the name of the first employee on the time sheet list. The Employee Detailed Information Page is displayed. This page shows: Employee s name and ID Number Position number and title Current transaction status Hours entered by earnings Routing queue Account Distribution 2. Click on the Approve or Return for Correction button after reviewing the time sheet. A confirmation that the time sheet has been approved or returned is displayed. a. Click on the Next Button to move to the next time sheet, and act on the time sheet displayed. 3. Select the Previous Menu when you come to the end of the list of time sheets to return to the Department Summary Page. From this page you can select another department or exit the system. Submitting Time for a Prior Pay Period Employees are required to submit time during the pay period in which the hours are worked. Employees who fail to submit time for approval by the designated time and date may realize a delay in their payroll deposit. Editing or Correcting Employee Hours It is the responsibility of the Primary Approver or his/her Proxy to verify all hours and make correction prior to submitting to Payroll. Returning Time for Correction The Approver must let the employee know that the time sheet has been returned for correction. The employee must access the time sheet and make the correction so that you can approve time before the submit deadline.

6 The Comments Page is used by Employees or Approvers to enter and view freeform comments about the time reported. 1. Employees will click the Comments button to provide additional information to the Approver and/or Payroll. 2. Approvers can: a. Enter comments that can be viewed by the Employee. b. Enter comments that can be viewed only by Payroll by clicking the Confidentiality Indicator. Click Save to send the comments with the time sheet. Log Out To exit, click the EXIT button in the upper right corner of the Banner screen. To protect your privacy, close you browser. For additional information, contact: Donna Price 8203

7 Approvers Setting up a Primary Approver Human Resource will enter the name of the Supervisor and the electronic time sheet will be routed to this individual for approval. Only one Primary Approver can be identified for each position. Proxy Approvers Each Primary Approver MUST set up at least one Proxy Approver so that time sheets can be approved in the absence of the Primary Approver. Primary Approvers are responsible for letting the Proxy know which pay periods they must approve time for. A Primary Approver can add or delete Proxies at any time, although there must be at least one Proxy set up at all times. Setting up Proxy Approvers Log in to Banner Web. Click on Employee Services. The Employee Menu appears, Click on Time Sheet. At the bottom of the Time Report Selection Screen, click on Proxy Set Up. Select your Proxy from the drop-down menu. Click the Add box. Save. Follow the same steps to Remove a Proxy.

8 Approving Leave Request Select Approve Time. Select Leave Request and Pay Period. View and Submit for Approval same as Timesheet.

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