Human Resources Department

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2 Mission Statement The mission of the Human Resources Department is to provide the City with a comprehensive package of Human Resource Management services that is unassailably professional, responsive to business requirements, and conscientiously cost efficient and effective.

3 City Workforce Demographics Approximate as of 06/01/2013: 306 Full-Time 155 Part-Time 10 Contractual Represented by Deerfield Beach Unit Local 1010/Florida District Council 78 International Union of Painters and Allied Trades (IUPAT) 40 Represented by Professional Managers and Supervisors Association (PMSA) 149 Non-Union

4 Proposed New Organizational Chart Request for two (2) new positions Risk Analysis Manager (Admin 50) Assistant Director of Human Resources (Admin 52)

5

6 Accomplishments Reorganization of Department in response to retirement of Insurance Services Manager, including redistribution of work and elimination of one (1) management position for net savings of $30,000. Continued Development of Health Insurance Cost Containment Strategies... e.g., 2-Tiered-Benefits; Offer of High Deductible/Health Savings Account Plan; Modification of Future Post-Retirement Health Insurance Benefits; etc. Negotiated contained costs for Property, Public Entity Casualty, Boiler and Machinery, and Fidelity/Crime insurance for City.

7 Accomplishments Initiated and completed comprehensive analysis of Self-Funded Workers Compensation Program, including the first-ever compilation of all outstanding Workers Compensation claims, medical background of each claim, actuarial analysis of each claim, and identification of claims on which mediated settlement would produce favorable cost/benefit outcome. Identified opportunities for improved Case Management, Cost Containment Initiatives, and Calculated Liability Disposition. Negotiated outstanding Workers Compensation claim (that had resulted in Chemical Specialist position being vacant for over two [2] years), including mandatory resignation of employee and closure on City s future liability for claim.

8 Accomplishments Successfully represented City in six (6) active and two (2) outstanding charges of employment discrimination filed with the U.S. Equal Opportunity Commission [EEOC] resulting in dismissal of each of the charges by the EEOC. Successfully represented City in four (4) cases before the Florida Unemployment Appeals Board resulting in the denial of benefits chargeable to the City in each of the appeals.

9 What s Next Completion and Presentation of Comprehensive Cost/Benefit Analysis of Reinstatement of Remaining Employees on Recall List from 2010 Layoffs, i.e., 20 (of 26) Full-Time Employees and 69 (of 86) Part-Time Employees. Development of Employee Recognition and Morale Initiative to include Service Recognition, Innovative Solutions Recognition, On-the-Spot Recognition of Performance Excellence, and Targeted Training Initiatives. Establishment of Targeted Training Initiative to Provide In-House Training Opportunities Targeted to Meet Specific Needs of Departmental Operations and to Provide Comprehensive Front-Line Supervisory Training.

10 What s Next Collective Bargaining with the Deerfield Beach Unit of Local 1010/Florida District Council 78 of the International Union of Painters and Allied Trades (IUPAT) on a Successor to the Collective Bargaining Agreement expiring on 09/30/2013. Collective Bargaining with the Deerfield Beach Unit of the Professional Managers and Supervisor Association (PMSA) on a Successor to the Collective Bargaining Agreement which expired on 09/30/2012. Comprehensive Training on Collective Bargaining Agreements with Line Supervisors and Managers.

11 Continued Development of Health Insurance Cost Containment Strategies e.g., 2-Tiered-Benefits; Offer of High Deductible/Health Savings Account Plan; Modification of Future, Post-Retirement Health Insurance Benefits; etc. Human Resources Department What s Next Overhaul of existing Personnel Rules and Regulations. Completion of installation and Start-Up of Human Resources Module of NaviLine system RFP on Third Party Administration (TPA) for Employee and Retiree Health Insurance (including Reassessment of Self-Insurance versus Fully-Insured Coverage.

12 What s Next Continued Efforts regarding Workers Compensation Program, including Case Management, Cost Containment Initiatives, and Calculated Liability Disposition. RFP on Insurance for: Property; Public Entity Casualty; Boiler and Machinery; and Fidelity, Deposit and Crime. Continued Professional, Responsive and Cost Efficient and Effective Performance of Day-to-Day Demands and Activities in the following Departmental Areas of Responsibility...

13 Department Responsibilities Human Resource Management o Policy & Procedure Development o Chief Negotiator Responsibilities o Organizational Development o Human Resource Information Systems (HRIS) Employment Services o Staffing (i.e., Recruitment, Selection & Equal Opportunity) o Compensation & Pay Schedules o Classification o Payroll Information Liaison o Sick Leave, Sick Leave Pool, Annual Leave & Unpaid Leave Administration o Family & Medical Leave Act (FMLA) Administration o Personnel Files (including Maintenance & Lawful Disposal)

14 Department Responsibilities Employee Benefits o Health, Dental & Optical Insurance o Optional Insurance Coverages o COBRA Administration o 401-K Administration o City Pension Plans Administration o Receipt/Accounting of Retiree Health Insurance Premiums o Liaison with All Retirees o Unemployment Compensation

15 Department Responsibilities Employee & Labor Relations o Administration of Personnel Rules & Regulations o Labor Contract Interpretation & Administration o Grievance & Arbitration Procedures o Corrective/Progressive Discipline o Workforce/Employee Development Equal Opportunity Assurance o Internal Equal Opportunity Complaint Procedure o Equal Opportunity Charges Equal Employment Opportunity Commission Florida Human Relations Commission o Americans with Disabilities Act (ADA) Compliance

16 Department Responsibilities Risk Management o Workers Compensation o Safety Management o Property, Casualty & Liability Coverages Consultation &Training re All of the Above-Listed Subject Matter Areas

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