YARDI Procure to Pay SuiteTM

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1 YARDI Procure to Pay SuiteTM Go paperless with our centralized procure to pay solution. Reduce costs with online catalogs, electronic invoice processing and vendor, bid, and contract management. Gain valuable insight with analytic reporting.

2 Procure to Pay Suite Key Benefits Single database ensures real-time business operations and data access Compatible with Yardi Voyager and non- Voyager accounting systems Paperless solution reduces costs and enables accelerated payment processing Centralizes vendor management for portfoliowide insight to vendor risk Models service contracts to track financial and operational progress»» Features comprehensive reporting and analytics from purchase order to invoice to payment Extend Yardi Procure to Pay with smart additions from the Yardi Procure to Pay Suite. These components optimize operational efficiency with centralized vendor and contract management, linkage of invoices to contract terms, electronic RFP creation, and a single source of all vendor data for total transparency and business insight. Yardi 1

3 TM YARDI Procure to Pay Key Features Yardi Procure to Pay streamlines and automates your procurement and accounts payable processes so you can reduce costs, work more efficiently, and focus on your clients. This comprehensive paperless solution supports Yardi Voyager and non-voyager accounting systems and enables users to leverage online procurement and move to electronic invoice processing and payments with analytic reporting that provides valuable business insight. Catalog options include Yardi-hosted with your vendor pricing, a designated vendor s website, or the Yardi Marketplace with pre-negotiated pricing Control Spend Yardi Procure to Pay reduces operational costs and controls spending. Online catalogs defined by you, include built-in purchase orders with real-time budget controls, and electronic invoices that are automatically imported with an online approval workflow and mobile applications. Eliminate Paper Yardi Procure to Pay virtually eliminates copying, mailing, and storing paper, and minimizes touch points that can lead to lost invoices and data entry errors. Electronic invoices are automatically imported directly into Voyager, with an online approval workflow that reduces cost per invoice and improves productivity. Timely payments are enabled by EFT or check. Electronic vendor invoices automatically map to, and compare against, usergenerated purchase orders. Lines are compared against price, SKU, and quantity to ensure the ultimate payable correctly maps to the purchase order (sale of record). Invoice dashboard provides user insight to all active invoices for their properties. Customizable approval workflows match your policies and procedures Paperless invoice processing with online approvals for timely payments Systematic matching of electronic purchase orders to invoices GL account balance insight during entire AP process Invoices are accessible online and linked to resulting payment Automated invoice payments via EFT or check (Voyager Accounting System) Standard reports and analytics let you assess transactional data Mobile applications enable greater efficiencies Shopping cart content generates individual purchase orders for each vendor. User views Yardi Marketplace items, client negotiated items and vendor s supporting punchout. Search, view, and approve purchase orders and invoice registers right from your mobile device. 2 Yardi Yardi 3

4 YARDI Contract Management Oversee contracts and proactively model your vendor relationships in a centralized repository. Easily manage contract execution and operational risk and match contract terms to vendor invoices. The repository allows for easy access, monitoring of operational execution and easy auditing of all contracts. Initiate your contracts with an electronic step-by-step RFP creation process that enables vendors to submit bids online, so you can compare bids side by side to award. With defined approval workflows, you can set up award criteria to drive the selection process. Once the RFP is awarded, the user is able to auto-generate a contract using the client s contract template. Data is automatically loaded and the draft contract initiated to reduce the timeframe between RFP award and contract signing. A client-defined approval workflow guides the contract through the correct steps for approval. Once approved, the signed contract is stored in the repository. Initiate your contracts with an electronic step-by-step RFP creation process that enables vendors to submit bids online, so you can compare bids side by side to award. YARDI Vendor Management Centralize product and service vendor information into a single system of record and gain a 360 view of all your vendors and their property associations. Define your onboarding process and vendor approval workflows, and proactively assess vendor risk across your portfolio with automatic system alerts to vendors regarding insurance expiration when updates are required. Yardi Vendor Management stores your vendor contacts, key documents (W-9s, COIs, licenses), service categories, and locations. Vendor background checks are also supported during the approval process. The solution receives data from your accounting system, as well as from your approved vendors through the VENDORCafé portal. View vendor activity across your portfolio, with all property and facility contracts captured in your system and recorded under the vendor s tax ID. Key Features Dashboard displays status of all contracts for easy oversight and auditing Electronic RFP process eliminates paper, enables online bid reviews and allows for RFP reuse Single vendor record supports multiple operational utilizations across portfolio Client-defined and centralized vendor onboarding approval process Leverages national background databases to support vendor verification during approval process VENDORCafé supports alerts to vendors, allows vendors to upload invoices and documents, and provides insight to vendor ledger and invoice approval process Easy access and review of critical documents to assess risk. 4 Yardi Yardi 5

5 Leading Business-Wide Real Estate Management Software and Services At Yardi our mission is to provide our clients with superior products and outstanding customer service, while we take care of our employees and the communities where we work and live. With that commitment, Yardi leads the industry in providing full-business software solutions for real estate investment management, property management, financial accounting, and asset management. Organizations like yours have been using our proven and mature software with confidence for decades. Yardi Systems, Inc. 430 South Fairview Avenue, Santa Barbara, California phone: Yardi Systems, Inc. All rights reserved. All other trademarks are the property of their respective owners. Printed on recycled paper. C-P2P-8PG-11x8.5 04/29/2013