Skelta. Accounts Payable Solution. Business Process Management for All POWERED BY SKELTA BPM.

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1 Skelta Accounts Payable Solution POWERED BY SKELTA BPM Business Process Management for All

2 Overview Skelta Accounts Payable Solution is a completely web-based vendor invoice processing solution that: Streamlines the order-to-pay cycle Automates invoice verifications and approvals by activity owners Provides out-of-the-box processes for processing invoices with POs, expense vouchers, recurring payments and expense accruals Ensures compliance with internal controls and procedures Offers advanced document management system capabilities Transforms paper-based approvals to electronic approvals Interfaces with leading ERP like SAP and Oracle Financials Key Features Out of the box Approval Processes Out of the box processes for invoice with PO, expense vouchers and invoices without PO Customizable workflows that can be modified by business users Completely web-based - supports centralized, distributed & hybrid processing models Enable approvals through , web, SMS and more Multi-level escalations and follow ups Traceability, Accountability and Powerful Analytics Skelta Accounts Payable Portal Invoice scanning & imaging (2-way/3-way matching) Visibility and transparency to track every invoice from receipt to payment Exception handling procedures and alternate approvers KPIs for overdue and performance analysis Powerful web-based, real-time reports and analysis on process execution KPIs and performance management to ensure payment as per terms Customizable alerts and escalations for fraud detection and exceptions Vendor Management Automated vendor notification and communication KPIs and data points for overdue analysis Activity-based benchmarks and variance analysis Vendor-based escalations to ensure payment within due dates Comprehensive Document Management End-to-end document life cycle management from point of document receipt to disposal Integration with leading scanning hardware for scanning and storage of vendor invoice and supporting documents Powerful search and retrieval capabilities Overdue Analysis Report

3 Application Integration Integration with SAP and other ERP systems for verification against PO, vendor codes and previous payments Capabilities for integration with electronic payment processing systems Anytime, Anywhere Access Access to accounts payable processes from web, Support for task delivery and response through PDA, SMS, Voice and other channels Seamless integration with Microsoft Outlook - receive and respond to accounts payable tasks from Outlook Anytime, anywhere access that supports multiple processing models - centralized, distributed and hybrid How it works Vendor submits an invoice. Invoice is scanned and invoice match type is determined Skelta DMS system Captures data. Invoice queued for data entry. Metadata stored on Skelta Lists viewable using Skelta Forms Duplication check for duplicate invoice data. System can recognize invoice receipt through mail, fax or . Skelta DMS scans and references invoices. Skelta Invoice Queue can be configured as LIFO or FIFO. Invoices are checked for duplicity. If duplicate data is detected, invoices are queued in an escalation queue Matches Non PO Two Way Three Way Escalation processing for duplication and verification anomalies 5 Matches Non PO Two Way Three Way Anomalies detected and resolved by a defined escalation process. Invoices posted to the verification queue Invoice moved to Payment Approved folder. Detailed Dashboards ad BAM available at all times Multi stage approval can be based on the matrix followed by posting of the invoice to a prepare check queue. Verified invoice is prioritized and routed to designated Financial Approver. This is achieved through a prioritization queue Invoice validated for exceptions and clarity Invoice document moved to a different SharePoint folder. Approver checks invoice for credit limit, balance and other exceptions and approves it with his comments. Invoices are then prioritized for payment Anomalies detected and resolved by a defined escalation process. Invoices posted to the verification queue Verification of invoices enabled by split screen displays. Escalation categorization enables easy cause analysis and faster processing.

4 Key Benefits Significantly reduces order-to-pay cycles Enhanced traceability and tracking of vendor payment processes Built-in escalations to ensure time-based approvals Lowers average processing cost per invoice Paperless processing reduces allied costs of mailing, faxing & document storage Improves credit rating with vendors Eliminates late payment charges and fees Facilitates centralized invoice processing Supports off shoring and outsourcing of payment processing Provides a platform for shared services Reduces errors in invoice processing Reduces time and costs for audit of vendor payment cycles System Components Scanning devices for scanning documents Skelta BPM for process management and workflow automation SharePoint Portal Server/WSS 3.0 for document storage Microsoft Office and equivalent for s and document creation Microsoft SQL Server 2005

5 Awards & Accolades Business Process Management for All Corporate Address Equity Drive, Houston TX USA USA Tel: India Tel: Copyright 2013 Invensys Systems, Inc. All rights reserved.

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