Welcome to Metafile. Solving document issues for over 30 years. Matt Akin x 301

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1 Welcome to Metafile Solving document issues for over 30 years Matt Akin x 301 Janine Peck x 303

2 Metafile helps many companies with their AP, AR, HR and other document management needs

3 AP Automation To an accounts payable department, paper is the natural enemy of efficiency. Processing paper invoices not only drives up costs, it wastes valuable person hours and inhibits the financial transparency required to make sound business decisions.

4 AP Automation Most Common Problems AP Departments Without Automation Face Today $12 - $24 average cost to process each vendor Invoice Billing errors Slow and costly manual invoice approval process Scattered paper invoices throughout the organization Duplicate Invoices Slow and ineffective response to vendor queries Missing early payment discount opportunities Incurring late payment penalties Increased paper storage and retrieval costs Increased exposure to fraud and non-compliance Limited control and reporting within the AP process Tedious manual data entry Frustration Lost or misfiled invoices and documents Inability to track invoice processing status

5 AP Automation And How Metaviewer AP Automation Solves Those Problems Significant reduction in vendor invoice process cost and time Automatic capturing of vendor invoices (paper or digital) Reduced paper handling Automated invoice approvals and escalation Centralized vendor invoices Ability to find any invoice and supporting documents, at any stage in the approval process Ensures coding accuracy and conformity Ensures approval in accordance with policy and within target timeframes Dramatically reduced vendor inquiry response time and effectiveness Customized reports satisfying any Accounts Payable criteria Audit trails with end user activity Integrated archive for all Accounts Payable document sets Integration with existing finance and ERP systems Remote office coordination Reduced storage of paper documents Automatic vendor notification of the Invoice status

6 AP Automation

7 What is MetaViewer CAPTURE MANAGE ACCESS

8 Automated Indexing Automatic text extraction Easy to use Vendor Profile tool Structured or unstructured documents Built in OCR

9 Full Text Indexing Searching for any word within any document anywhere in the repository Taken to the exact page you are looking for Reports s Automatically capturing documents with this capability Print Spools Files & Folders Web Based Forms AP Documents

10 MetaViewer Workflow MetaViewer workflows for PO invoices Automated validation Route to Buyers for discrepancies Reconciliation view MetaViewer workflows for non PO s GL coding auto distribution GL coding approver assist Approval limits and escalation Upload Data to ERP No data entry Matching Finish payment Graphical management views

11 Notification Links to documents or workflow steps Attach documents Alert multiple people If a time threshold passes without action send an to another person Notify vendors or customers Include variable data in the body of an

12 Upload Data to ERP Many tools to sync systems Web services econnect Data population Flat file export / import Pass data anywhere Both directions MetaViewer to Financial System Financial System to MetaViewer Automated in real time

13 Matching Capabilities in Financial Systems Lines that match Price Match Line Detail Quantity Match

14 Matching Capabilities in Financial Systems Lines mismatch Price Mismatch Quantity Mismatch

15 Documents Directly from Financial Screens

16 Visualizations

17 Visualizations

18 MetaViewer Reporting Performance metrics Department productivity Approver responsiveness Vendor performance Manage your department Justifies ROI

19 Thank You! What can we do for you? Next steps? Matt Akin (800) Ext. 301

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