Microsoft Outlook: Beyond the Inbox

Size: px
Start display at page:

Download "Microsoft Outlook: Beyond the Inbox"

Transcription

1 Microsoft Outlook: Beyond the Inbox 1. There are 3 types of Calendar items: Appointments: An appointment is a scheduled block of time that only involves you. The hours are blocked out on your schedule, but it does not include other people. Meetings: A meeting is an activity that involves you and others during the same blocked time period. Events: Events do not block out the hours on your calendar and your time continues to show as free. The Event entry is usually marked as an All Day event. The calendar marks the event by placing a banner at the top of the date on which it occurs. Examples of events are vacations, birthdays, and holidays. Any of these calendar items can be recurring event. 2. Organize a Meeting Request with Scheduling Assistant: A. In Calendar, on the Home tab, in the New group, click New Meeting. B. In the Subject box, type a description. C. In the Location box, type a description or location. D. In the Start time and End time lists, click the start and end time for the meeting. If you select the All day event check box, the event shows as a full 24 hour event, lasting from midnight to midnight. If the meeting will be Recurrence, click the Recurrence button. E. In the meeting request body, type any information that you want to share with the recipients. You can also attach files. F. On the Meeting tab, click Scheduling Assistant. The Scheduling Assistant helps you find the best time for your meeting. G. Click Add Others, and then click Add from Address Book. H. Enter the name of a person to include at the meeting. Required and Optional attendees appear in the To box on the Meeting tab. The free/busy grid shows the availability of attendees. A green vertical line represents the start of the meeting. A red vertical line represents the end of the meeting. 1

2 3. Responding to a Meeting (Attendee)/Managing the Meeting(Organizer) Have you ever heard someone say, We are meeting at 3:30 today? I never saw the meeting request!"? Whether you schedule or attend a meeting, you can help it run smoothly and on time with the following meeting request do s and don ts DO! Make a choice Accept, accept as tentative, or decline each meeting request that you receive, especially if it is an update to a meeting request that you previously accepted. By making a choice, you keep the meeting organizer apprised of your decision and you prevent the meetings that you want to attend from being accidentally deleted. If you need to attend a meeting but can't at the time it is scheduled, you can propose a new time for the meeting. Try not to delete a meeting request outright because this is one way that meetings get "lost." (Attendee) DO! Send updates After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients. (Organizer) DON T! Don't move meeting requests Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. (Attendee) DO! There is always room for one more If you are the meeting organizer and you want to invite another person after sending the original meeting request, add the person to the attendee list (the To line) of the original meeting series or occurrence, and then send an update to all attendees. (Organizer) 4. Mark an Appointment, Meeting, or Event as Private When an appointment or meeting is marked private, other people cannot see details of the item. This includes people who have delegate access rights or other people who you have granted read permissions to your calendar. On the Appointment or Meeting tab, in the Tags group, click Private. 2

3 5. Sharing your Calendar On the Home tab, in the Share group, click Share Calendar. 6. Manage another person s mail and calendar items (Delegate Access) Delegate Access is an Outlook feature that allows one person to act on behalf of another Outlook user. The most common scenario in which this feature is used is a manager and his or her assistant. The assistant might be responsible for maintaining the manager's schedule, including creating and responding to meeting requests. Some assistants might also monitor a manager's Inbox. More info on Delegate Access is here: us/outlook help/manage another person s mail and calendar items HA aspx 7. Respond to an message with a meeting request When you receive an message or a task request, you can create a meeting request as a response with one click. The meeting request invites everyone who is on the To line in the original message as Required Attendees, and everyone on the Cc line as Optional Attendees. Do one of the following: In the message list, click the message, and then on the Home tab, in the Respond group, click Meeting.or In an open message, on the Message tab, in the Respond group, click Meeting. 3

4 8. Automate common or repetitive tasks with Quick Steps Quick Steps is a new feature in Microsoft Outlook 2010 that applies multiple actions at the same time to messages. This helps you quickly manage your mailbox. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. Or, if you forward messages to your manager or peers, a one click Quick Step can simplify the task. A. In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click the Create New Quick Step. B. Click an action type from the list or click Custom. C. In the Name box, type a name for the new Quick Step. D. Click the icon button next to the Name box, click an icon, and then click OK. E. Under Actions, choose an action that you want the Quick Step to do. Click Add Action for any additional actions. F. To create a keyboard shortcut, in the Shortcut key box, click the keyboard shortcut that you want to assign. 9. Create a Task In Microsoft Outlook you can combine various lists into one, get reminders and track task progress A. In Tasks, on the Home tab, in the New group, click New Task. i. B. In the Subject box, type a name for the task. You can add more detail in the task body. C. On the Task tab, in the Actions group, click Save & Close. NOTE: Create a task quickly by dragging any Outlook item, such as e mail message, contact, or calendar item to the Tasks area of the Navigation Pane. 10. Assign a Task to Someone Else In addition to tasks that you create for yourself, you can also create and assign tasks to other people. You can review the progress of assigned tasks with the % Complete box which either you or the recipient can update when they send you an assigned task status report. A. Create a new task or open an existing task. B. On the Task tab, in the Manage Task group, click Assign Task. i. 4

5 C. In the To box, enter the name or e mail address of the person to whom you want to assign the task. To select the name from a list, click the To button. D. In the Subject box, type a name for the task. Note For an existing task, the task name appears in the Subject box. E. Enter the Start date and Due date. F. In the Priority list, you can change Normal to High or Low if you want. G. Select or clear the Keep an updated copy of this task on my task list check box and the Send me a status report when this task is complete check box. H. If you want the task to repeat, on the Task tab, in the Recurrence group, click Recurrence, select the options that you want, and then click OK. I. In the body of the recurring task, type any information that you want to include about the task. J. Click Send. Note If you assign a recurring task, a copy of the task remains in your task list, but it never updates. If you select the Send me a status report when this task is complete check box, you receive status reports for each completed occurrence of the task. 11. Managing Your Mail With Rules A rule is an action that Microsoft Outlook takes automatically on an arriving or sent message that meets the conditions that you specify in the rule. Rules can be created to: Move messages to a particular folder based on who sent them. Move certain kinds of messages, such as Out of Office messages, to another folder. Delete messages in a conversation. Flag messages from a particular person. Set up a notification, such as a message or a sound, when important messages arrive. Redirect a message to a person or to a distribution list. Assign categories to messages you send based on the contents of the messages. You can choose many conditions and actions by using the Rules Wizard. Rules fall into one of two categories organization and notification. 5

6 12. Archiving An efficient way to reduce the size of your Outlook Data File (.pst) or Exchange mailbox is to archive older items. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. To manually archive Outlook items, do the following: A. Click the File tab B. Click Cleanup Tools. C. Click Archive. D. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive. E. Under Archive items older than, enter a date. F. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box. G. Select the Include items with Do not AutoArchive checked check box to include any items that might be individually marked to be excluded from automatic archiving. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. 6

7 13. Mailbox Cleanup Click the File tab in Outlook to access Mailbox Cleanup tools: Source: us/outlook help/cl aspx?ctt=97 7

8 14. General Settings Summary for Other Programs and/or Mobile Devices If you are configuring an client other than Outlook or configuring a mobile device you should find all the information you need on this page. When the program or device asks for: It is looking for: You enter: address Your address Mail Server or Incoming Mail Server MCC's Exchange Server mail.middlesex.mass.edu User Name Your MCC username/account name Your username Domain MCC's network domain name MCC Description A friendly or descriptive name for the collection of settings. MCC SMTP server or Outgoing server SMTP server name from your mobile device carrier or internet service provider Information provided by your mobile device carrier or internet service provider 8

9 15. Configure Microsoft Exchange ActiveSync Support on Apple iphone/itouch/ipad Overview: iphone/itouch/ipad software (2.0 or higher) provides the ability to wirelessly push , calendar, and contacts data from Microsoft Outlook to the Apple iphone/itouch/ipad over a 128 bit encrypted SSL secure connection. Pre requisites: The iphone/itouch/ipad must have version 2.0 or higher of the iphone/itouch/ipad ios software. To download and install the latest version of the ios software, visit Apple at The update may take several minutes to install. First Time Setup: 1. Verify that the Apple iphone/itouch/ipad software version is version 2.0 or higher. To Verify: On the iphone/itouch/ipad device, tap Settings > General > About> Version If the version is below 2.0 use the link listed in the Pre requisites area above to update the iphone/itouch/ipad software. 2. To Configure MS Exchange ActiveSync Support, open Settings. 3. Choose Mail, Contacts, Calendar. 4. Choose Add Account. 5. Choose Microsoft Exchange. Enter your full address Enter the domain: MCC Enter your password. Enter a description: MCC Choose Next. If an error message appears "Unable to Verify Certificate" choose Accept. Your iphone/itouch/ipad will now use Autodiscovery to verify and connect to the MCC Exchange server. 6. Once verified, you'll have the ability to choose which services to sync Mail, Contacts, and Calendars. Manual Configuration: If Autodiscovery fails to verify the MCC Exchange Server at step 5, or you need to edit a previous configuration: 1. Enter the name of the Server: mail.middlesex.mass.edu 2. Once verified, you'll have the ability to choose which services to sync Mail, Contacts, and Calendars. 9

Outlook 2010 Desk Reference Guide

Outlook 2010 Desk Reference Guide Outlook 2010 Desk Reference Guide Version 1.0 Developed by OR/WA IRM Please remember to print back-to-back. July 12, 2011 Microsoft Outlook 2010 This document has been developed by OR/WA IRM staff to provide

More information

Microsoft Outlook 2013 Part 2: Intermediate Outlook

Microsoft Outlook 2013 Part 2: Intermediate Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 2: Intermediate Outlook Spring 2015, Version 1.0 Table of Contents Introduction...2 Calendar...2 Scheduling

More information

Outlook 2010 - calendar guide

Outlook 2010 - calendar guide Outlook 2010 - calendar guide 1 Contents Purpose... 3 Document Support Boundaries... 3 Allow someone else to manage your email and calendar... 4 About Delegate Access... 4 What are the delegate permission

More information

AutoArchive settings explained

AutoArchive settings explained AutoArchive settings explained Your Microsoft Office Outlook mailbox grows as you create and receive items (item: An item is the basic element that holds information in Outlook (similar to a file in other

More information

CONTENTS. Introduction... 3. Outlook at a glance... 3. Configure Outlook 2010 on-campus... 3. Creating Folders... 4. Sorting Emails...

CONTENTS. Introduction... 3. Outlook at a glance... 3. Configure Outlook 2010 on-campus... 3. Creating Folders... 4. Sorting Emails... OFFICE OF INFORMATION TECHNOLOGY Academic Technology Unit Microsoft Outlook 2010 Basics Workbook CONTENTS Introduction... 3 Outlook at a glance... 3 Configure Outlook 2010 on-campus... 3 Creating Folders...

More information

CMU/SCS Computing Facilities. Microsoft Outlook 2011 for Mac Calendar Guide

CMU/SCS Computing Facilities. Microsoft Outlook 2011 for Mac Calendar Guide CMU/SCS Computing Facilities Microsoft Outlook 2011 for Mac Calendar Guide Table of Contents Opening Outlook... 2 Finding your Calendar... 2 Creating entries on your calendar... 2 Appointments... 2 Meetings...

More information

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users Microsoft Outlook 2010 Reference Guide for Lotus Notes Users ContentsWelcome to Office Outlook 2010... 2 Mail... 3 Viewing Messages... 4 Working with Messages... 7 Responding to Messages... 11 Organizing

More information

Managing Mailbox Space and Personal Folders

Managing Mailbox Space and Personal Folders Managing Mailbox space and Using Personal Folders Based on documentation developed at the University of Iowa Revised for Iowa State University Extension August, 2005 ISU 100 EIT Bldg Iowa State University

More information

CMU/SCS Computing Facilities. Microsoft Outlook 2010 Calendar Guide

CMU/SCS Computing Facilities. Microsoft Outlook 2010 Calendar Guide CMU/SCS Computing Facilities Microsoft Outlook 2010 Calendar Guide Table of Contents Opening Outlook... 2 Finding your Calendar... 2 Creating entries on your calendar... 2 Appointments... 2 Meetings...

More information

Amazon WorkMail. User Guide Version 1.0

Amazon WorkMail. User Guide Version 1.0 Amazon WorkMail User Guide Amazon WorkMail: User Guide Copyright 2016 Amazon Web Services, Inc. and/or its affiliates. All rights reserved. Amazon's trademarks and trade dress may not be used in connection

More information

Outlook Web Application (OWA) Basic Training

Outlook Web Application (OWA) Basic Training Outlook Web Application (OWA) Basic Training Requirements to use OWA Full Version: You must use at least version 7 of Internet Explorer, Safari on Mac, and Firefox 3.X (these two achieve 99 percent feature

More information

Archiving Your Mail in Outlook 2010

Archiving Your Mail in Outlook 2010 About Archiving Archiving Your Mail in Outlook 2010 All messages, contact information, calendars and other data you create in Microsoft Outlook 2010 are kept in your mailbox on the Exchange server. But

More information

Archiving Your Mail in Outlook 2007

Archiving Your Mail in Outlook 2007 About Archiving Archiving Your Mail in Outlook 2007 All messages, contact information, calendars and other data you create in Microsoft Outlook 2007 are kept in your mailbox on the Exchange (FIUmail) server.

More information

Microsoft Outlook 2010 The Essentials

Microsoft Outlook 2010 The Essentials 2010 The Essentials Training User Guide Sue Pejic Training Coordinator Information Technology Services Email : spejic@swin.edu.au Mobile : 0419 891 113 Table of Contents What is Outlook?... 4 The Ribbon...

More information

Microsoft Exchange 2010 Email Training. Microsoft Outlook 2007 Outlook Web App

Microsoft Exchange 2010 Email Training. Microsoft Outlook 2007 Outlook Web App Microsoft Exchange 2010 Email Training Microsoft Outlook 2007 Outlook Web App Table of Contents INTRODUCTION 1.1 What Does Microsoft Exchange Do? 1.2 Advantage/Disadvantage 1.3 Outlook 2007 vs. Outlook

More information

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Outlook Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Composing & Sending Email Reading & Sending Mail Messages Set message options Organizing Items

More information

Microsoft Outlook 2003 Quick How-to Guide

Microsoft Outlook 2003 Quick How-to Guide Microsoft Outlook 2003 Quick How-to Guide Microsoft Outlook 2003 Quick How-to-Guide This document is designed to be a quick guide for the most common tasks in Outlook. It is separated into different sections

More information

Microsoft Outlook 2010

Microsoft Outlook 2010 Microsoft Outlook 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

Outlook 2010. Mail, Calendar, Contacts, Notes & Tasks. User Guide

Outlook 2010. Mail, Calendar, Contacts, Notes & Tasks. User Guide User Guide Outlook 2010 Mail, Calendar, Contacts, Notes & Tasks IT Training (818) 677-1700 training@csun.edu www.csun.edu/it/training CSUN IT Training YouTube Channel http://www.youtube.com/user/csuninfotech

More information

Outlook Webb App quick guide

Outlook Webb App quick guide What is Outlook Web App 2010? Outlook Webb App quick guide Updated 7/17/2012 The Outlook Web App allows you to access your University e-mail and calendar from any computer that has Internet access via

More information

Microsoft Outlook 2011 The Essentials

Microsoft Outlook 2011 The Essentials Microsoft Outlook 2011 The Essentials Training User Guide Sue Pejic Training Coordinator Information Technology Services Email : spejic@swin.edu.au Mobile : 0419 891 113 Table of Contents Overview Outlook

More information

Outlook Web Access E-mail

Outlook Web Access E-mail Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail.asbury.edu for students and mail2.asbury.edu

More information

Produced by: Flinders University Centre for Educational ICT

Produced by: Flinders University Centre for Educational ICT Produced by: Flinders University Centre for Educational ICT Introduction to Outlook 2010 Contents Microsoft Online Services Sign-in to Outlook/Exchange... 2 Key Features... 3 Outlook Screen... 4 To-Do

More information

Entourage - an Introduction to Calendar

Entourage - an Introduction to Calendar Entourage - an Introduction to Calendar Version 2004 for Macintosh Table of Contents Introduction How do I sign in? How do I view my calendar if it's not showing? How do I open my calendar in a separate

More information

Using Outlook Web App

Using Outlook Web App Using Outlook Web App About Outlook Web App Using a web browser and the Internet, Outlook Web App (OWA) provides access to your Exchange mailbox from anywhere in the world at any time. Outlook Web App

More information

Working with Calendars

Working with Calendars Working with Calendars Add an Appointment or Meeting to a Calendar You can add appointments and meetings to your calendar. Appointments are those items that you schedule only for yourself. For example,

More information

MS Visio Org Charts and Diagrams. The Essentials. Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles

MS Visio Org Charts and Diagrams. The Essentials. Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles MS Visio Org Charts and Diagrams 2 Outlook Desktop: The Essentials Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles http://its.lmu.edu/training February 2014 Compiled

More information

Class Objectives. Introduction. Intermediate Outlook Features. Setting up Outlook

Class Objectives. Introduction. Intermediate Outlook Features. Setting up Outlook Intermediate Outlook 2003 Shortcourse Handout September 1, 2004 Technology Support Shortcourses Texas Tech University Copyright 2004 Class Objectives After completing this shortcourse, you should be able

More information

Outlook Quick Steps & Rules

Outlook Quick Steps & Rules Page 1 of 8 Page 1 of 8 Page 1 of 8 Automate common or repetitive tasks with Quick Steps and manage email messages by using Rules. QUICK STEPS Default Quick Steps in Outlook 2013: Quick Step Move to: To

More information

Outlook 2007: Managing your mailbox

Outlook 2007: Managing your mailbox Outlook 2007: Managing your mailbox Find its size and trim it down Use Mailbox Cleanup On the Tools menu, click Mailbox Cleanup. You can do any of the following from this one location: View the size of

More information

Using Outlook s Calendar to Manage your Time

Using Outlook s Calendar to Manage your Time Using Outlook s Calendar to Manage your Time This document provides information regarding the Calendar feature in Microsoft Outlook 2007. Overview of Outlook 1. Outlook provides an integrated solution

More information

O UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail

O UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail O UTLOOK 2003 HELP SHEET MAIL Opening the program At Work Double-click the icon on your desktop. Or click the Start button. If this icon is displayed, click on it. If it is not displayed, click Start,

More information

Allowing other users to view email and/or folders in Outlook (i.e., proxy access)

Allowing other users to view email and/or folders in Outlook (i.e., proxy access) Allowing other users to view email and/or folders in Outlook (i.e., proxy access) There are two ways to work with another person's Microsoft Outlook folders folder sharing and Delegate Access. 1. Folder

More information

Cleaning out Outlook E mail

Cleaning out Outlook E mail Cleaning out Outlook E mail The following are tips to keeping Outlook E mail folder sizes to a minimum. If users have any questions, please call the Helpdesk on 619 4357. Empty the Deleted Items folder

More information

OWA - Outlook Web App

OWA - Outlook Web App OWA - Outlook Web App Olathe Public Schools 0 Page MS Outlook Web App OPS Technology Department Last Revised: May 1, 2011 Table of Contents MS Outlook Web App... 1 How to Access the MS Outlook Web App...

More information

Outlook 2010 Sharing and Using Calendars

Outlook 2010 Sharing and Using Calendars Outlook 2010 Sharing and Using Calendars Frequently Asked Questions: How do I share my calendar?... 1 How can I organise my list of calendars?... 6 How do I make past appointments private?... 8 How do

More information

Using Microsoft Outlook 2010 with Zimbra

Using Microsoft Outlook 2010 with Zimbra Information Technology Services Kennesaw State University Using Microsoft Outlook 2010 with Zimbra 1 Copyright 2010 KSU Dept. of Information Technology Services This document may be downloaded, printed

More information

Live@edu User Guide. Please visit the Helpdesk website for more information: http://www.smu.edu.sg/iits/helpdesk_support/index.asp

Live@edu User Guide. Please visit the Helpdesk website for more information: http://www.smu.edu.sg/iits/helpdesk_support/index.asp IITS Main Office SINGAPORE MANAGEMENT UNIVERSITY Administration Building, Level 11 81, Victoria Street Singapore 188065 Phone: 65-6828 1930 Email: iits@smu.edu.sg Please visit the Helpdesk website for

More information

ConnectMail Mobile Email Configuration

ConnectMail Mobile Email Configuration ConnectMail Mobile Email Configuration Introduction/Utility ConnectMail allows you to use your mobile phone to access information in your account. This includes e mail messages, calendar, and contacts.

More information

GP NHSmail Migration A How to guide to Account Management

GP NHSmail Migration A How to guide to  Account Management GP NHSmail Migration A How to guide to Email Account Management Page 1 of 22 Contents 1. Creating a Mailbox Archive (.PST file) using Microsoft Outlook 2010... 3 2. Adding a Mailbox Archive (.PST file)

More information

Microsoft Outlook 2007 Calendar Features

Microsoft Outlook 2007 Calendar Features Microsoft Outlook 2007 Calendar Features Participant Guide HR Training and Development For technical assistance, please call 257-1300 Copyright 2007 Microsoft Outlook 2007 Calendar Objectives After completing

More information

WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT

WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT THE RIBBON... 2 CONTEXTUAL TABS... 4 THE FILE TAB... 4 DIALOG BOXES... 5 MINIMIZING THE RIBBON... 5 CUSTOMIZING THE RIBBON... 6 CUSTOMIZING THE QUICK ACCESS

More information

Archiving your mail with Outlook 2003

Archiving your mail with Outlook 2003 Archiving your mail with Outlook 2003 Introduction and Purpose According to the OIT policy and procedure manual, it is the responsibility of the client/user to maintain the size of their own mail file

More information

Titles. unexpected. video; learn. messages. When. responses. ugust 2013. Page 1

Titles. unexpected. video; learn. messages. When. responses. ugust 2013. Page 1 Microsoft Outlook 2010 learningg assets Simply type the id# in the search mechanism of ACS Skills Online too access the learning assets outlined below. Titles Microsoft Outlook 2010 Backing Up Outlook

More information

Business mail 1 MS OUTLOOK CONFIGURATION... 2

Business mail 1 MS OUTLOOK CONFIGURATION... 2 Business mail Instructions for configuration of Outlook, 2007, 2010, 2013 and mobile devices CONTENT 1 MS OUTLOOK CONFIGURATION... 2 1.1 Outlook 2007, 2010 and 2013 adding new exchange account, automatic

More information

Migrating to Microsoft Exchange with Outlook 2007 and Outlook Web Access

Migrating to Microsoft Exchange with Outlook 2007 and Outlook Web Access Migrating to Microsoft Exchange with Outlook 2007 and Outlook Web Access Jeff Pankin Information Services and Technology This document will focus on key differences when moving to Exchange using Outlook

More information

EMAIL QUICK START GUIDE

EMAIL QUICK START GUIDE IT Services Microsoft Outlook 2010 EMAIL QUICK START GUIDE Contents What is Outlook?...2 Quick Guide to Email...2 Create a new e-mail message...2 Forward or reply to an e-mail message...2 Creating new

More information

Introduction to the Oracle Connector for Outlook

Introduction to the Oracle Connector for Outlook Introduction to the Oracle Connector for Outlook 1. Introduction to the Oracle Connector for Outlook c. System Requirements for the Oracle Connector for Outlook d. Entry Differences between Oracle Calendar

More information

Outlook 2007 - Exchange

Outlook 2007 - Exchange Information Technology MS Office Outlook 2007 Users Guide Outlook 2007 - Exchange Mail, Calendar, Contacts, Notes & Tasks Folders IT Training & Development 677-1700 training@csun.edu TABLE OF CONTENTS

More information

IT Quick Reference Guides Sharing, Delegation and Multiple Accounts

IT Quick Reference Guides Sharing, Delegation and Multiple Accounts IT Quick Reference Guides Sharing, Delegation and Multiple Accounts Outlook 2010 Guides This guide is meant as a mini-manual for using shared accounts, mailboxes and calendars in Outlook 2010. This is

More information

User Guide. Time Warner Cable Business Class Cloud Solutions Control Panel. Hosted Microsoft Exchange 2007 Hosted Microsoft SharePoint 2007

User Guide. Time Warner Cable Business Class Cloud Solutions Control Panel. Hosted Microsoft Exchange 2007 Hosted Microsoft SharePoint 2007 Chapter Title Time Warner Cable Business Class Cloud Solutions Control Panel User Guide Hosted Microsoft Exchange 2007 Hosted Microsoft SharePoint 2007 Version 1.1 Table of Contents Table of Contents...

More information

Apple Mail... 36 Outlook Web Access (OWA)... 38 Logging In... 38 Changing Passwords... 39 Mobile Devices... 40 Blackberry...

Apple Mail... 36 Outlook Web Access (OWA)... 38 Logging In... 38 Changing Passwords... 39 Mobile Devices... 40 Blackberry... Contents Email Accounts... 3 Adding accounts... 3 Account Modifications... 6 Adding Aliases... 7 Primary E-mail Addresses... 10 Mailbox Quotas... 12 Removing accounts... 13 Mail Forwarding and Distribution

More information

GroupWise to Outlook: How Do I?

GroupWise to Outlook: How Do I? Group- Wise GroupWise to Outlook: How Do I? Outlook Function Function How to Proxy Delegate From the File tab, click Account Settings and then Delegate Access from the drop-down menu. In the Delegates

More information

Grapevine Mail User Guide

Grapevine Mail User Guide Grapevine Mail User Guide Table of Contents Accessing Grapevine Mail...2 How to access the Mail portal... 2 How to login... 2 Grapevine Mail user guide... 5 Copying your contacts to the new Grapevine Mail

More information

MailEnable Connector for Microsoft Outlook

MailEnable Connector for Microsoft Outlook MailEnable Connector for Microsoft Outlook Version 2.23 This guide describes the installation and functionality of the MailEnable Connector for Microsoft Outlook. Features The MailEnable Connector for

More information

Department of Information Technology. Microsoft Outlook 2013. Outlook 101 Basic Functions

Department of Information Technology. Microsoft Outlook 2013. Outlook 101 Basic Functions Department of Information Technology Microsoft Outlook 2013 Outlook 101 Basic Functions August 2013 Outlook 101_Basic Functions070713.doc Outlook 101: Basic Functions Page 2 Table of Contents Table of

More information

How to Archive Items Manually (Outlook) How to Manually Archive Mail in Outlook [2014]

How to Archive Items Manually (Outlook) How to Manually Archive Mail in Outlook [2014] How to Archive Items Manually (Outlook) How to Manually Archive Mail in Outlook [2014] Your Microsoft Outlook mailbox grows as items are created in the same way that papers pile up on your desk. In the

More information

Email User Manual. [Outlook Web App 2013]

Email User Manual. [Outlook Web App 2013] [Outlook Web App 2013] Central Information Systems Division March 2014 Table of Contents 1. To Login... 4 2. To Logout... 5 3. Change Password... 5 4. Email Messaging... 6 4.1 Create a New Mail... 6 4.2

More information

Microsoft Outlook Quick Reference Sheet

Microsoft Outlook Quick Reference Sheet Microsoft Outlook is an incredibly powerful e-mail and personal information management application. Its features and capabilities are extensive. Refer to this handout whenever you require quick reminders

More information

Outlook Managing Your Items

Outlook Managing Your Items Course Description Managing your items is essential if you want Outlook to run as efficiently and effectively as possible. As with any filing system the longer you put off doing anything the larger the

More information

Using Microsoft Office 2013: Outlook. Gerry Kruyer

Using Microsoft Office 2013: Outlook. Gerry Kruyer Using Microsoft Office 2013: Outlook Table of Contents Outlook 2013 Ribbon... 4 Viewing Inbox... 4 Folders... 4 Home Tab... 5 Background Colour and Themes... 5 Inbox... 6 Reading Pane... 6 Turn off/on

More information

USING MICROSOFT OUTLOOK 2013

USING MICROSOFT OUTLOOK 2013 USING MICROSOFT OUTLOOK 2013 Staff Development Technology 0 P a g e TABLE OF CONTENTS Outlook 2013 Ribbon... 1 Viewing Inbox... 1 Background Color and Themes... 2 INBOX... 3 Reading Pane... 3 Turn off/on

More information

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email.

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email. Outlook Web Access Introduction Users who are away from their computers, as well as users who share a computer, can take advantage of Outlook Web Access to access your account on SOM's Exchange Server

More information

MANAGING OUTLOOK PERSONAL DATA FILES

MANAGING OUTLOOK PERSONAL DATA FILES MANAGING OUTLOOK PERSONAL DATA FILES 21 March 2009, Version 1.1 CONTENTS This document covers the following topics: Background Automatically Associating Old Data Files with Current Outlook Profile Manually

More information

- Training. Getting Started with Outlook 2003. Information Technology Services - Training The University of Texas at Austin

- Training. Getting Started with Outlook 2003. Information Technology Services - Training The University of Texas at Austin - Training Getting Started with Outlook 2003 Information Technology Services - Training The University of Texas at Austin http://www.utexas.edu/its/training 2007 Information Technology Services The University

More information

OUTLOOK 2010 BCC AND FROM FIELDS EMAIL SETTINGS

OUTLOOK 2010 BCC AND FROM FIELDS EMAIL SETTINGS OUTLOOK 2010 EMAIL SETTINGS There are a variety of options that can be set for an email in Outlook 2010. Here are a few of the popular options that can be set on emails from the email s Options tab: Show

More information

Business mail 1 MS OUTLOOK RECONFIGURATION DUE TO SYSTEM MIGRATION... 2

Business mail 1 MS OUTLOOK RECONFIGURATION DUE TO SYSTEM MIGRATION... 2 Business mail Instructions for configuration of Outlook, 2007, 2010, 2013 and mobile devices CONTENT 1 MS OUTLOOK RECONFIGURATION DUE TO SYSTEM MIGRATION... 2 1.1 Deleting existing Exchange e-mail accounts...

More information

BOTTOM UP THINKING EMAIL SETUP INSTRUCTIONS. Unique businesses require unique solutions CLIENT GUIDE

BOTTOM UP THINKING EMAIL SETUP INSTRUCTIONS. Unique businesses require unique solutions CLIENT GUIDE BOTTOM UP THINKING Unique businesses require unique solutions EMAIL SETUP INSTRUCTIONS CLIENT GUIDE INDEX How to connect a. Deciding on best method (POP or IMAP) Setting up email on devices Webmail a.

More information

Outlook 2010 Email Computer Training Solutions Student Guide Version Revision Date Course Length

Outlook 2010 Email Computer Training Solutions Student Guide Version Revision Date Course Length Outlook 2010 Email Computer Training Solutions Version 0.3 Revision Date Course Length 2013-Mar-05 3.5 hours Table of Contents Quick Reference... 3 Outlook 2010 Main Window... 3 Icons in the Guide...

More information

TEAM 1-5.3a Introduction to Outlook Web Access (OWA) 2010

TEAM 1-5.3a Introduction to Outlook Web Access (OWA) 2010 Introduction to Outlook Web Access (OWA) 2010 2 TEAM 1-5.3a Introduction to Outlook Web Access (OWA) 2010 Table of Contents Introduction... 3 What s New in OWA 2010... 4 Accessing Your Exchange Account

More information

How Do I Remove My Office 365 Account From An iphone, ipad or ipod Touch?... 1

How Do I Remove My Office 365 Account From An iphone, ipad or ipod Touch?... 1 How Do I Remove My Office 365 Account From An iphone, ipad or ipod Touch?... 1 How Do I Set Up My Office 365 Account On An iphone, ipad or ipod Touch?... 3 How Do I Remove My Office 365 Account From A

More information

GREEN HOUSE DATA. E-Mail Services Guide. Built right. Just for you. greenhousedata.com. Green House Data 340 Progress Circle Cheyenne, WY 82007

GREEN HOUSE DATA. E-Mail Services Guide. Built right. Just for you. greenhousedata.com. Green House Data 340 Progress Circle Cheyenne, WY 82007 GREEN HOUSE DATA Built right. Just for you. E-Mail Services Guide greenhousedata.com 1 Green House Data 340 Progress Circle Cheyenne, WY 82007 Table of Contents Getting Started on Business Class Email

More information

MS OUTLOOK 2007 E-MAIL

MS OUTLOOK 2007 E-MAIL MS OUTLOOK 2007 E-MAIL CREATE, SEND, READ, AND RESPOND TO E-MAIL MESSAGES An e-mail address consists of a user ID and a host name, separated by the @ symbol (userid@host name). You can SEND AND RECEIVE

More information

Using Outlook WebAccess

Using Outlook WebAccess Using Outlook WebAccess Outlook Toolbars - Terminology Update all folders New Move/Copy Reply Forward Check for New Messages Help Show/Hide Folders Delete Reply to All Show/Hide Reading Pain Search Address

More information

REDUCING YOUR MICROSOFT OUTLOOK MAILBOX SIZE

REDUCING YOUR MICROSOFT OUTLOOK MAILBOX SIZE There are several ways to eliminate having too much email on the Exchange mail server. To reduce your mailbox size it is recommended that you practice the following tasks: Delete items from your Mailbox:

More information

Using UGAMail Server... 4

Using UGAMail Server... 4 Using UGAMail Server... 4 Accessing Your Account:... 4 Outlook:... 4 Outlook Web App:... 5 Using Your Account with Outlook:... 6 Messaging:... 7 Creating/Sending E-mail:... 7 Re-sending a Message... 9

More information

Training Manual. Version 6

Training Manual. Version 6 Training Manual TABLE OF CONTENTS A. E-MAIL... 4 A.1 INBOX... 8 A.1.1 Create New Message... 8 A.1.1.1 Add Attachments to an E-mail Message... 11 A.1.1.2 Insert Picture into an E-mail Message... 12 A.1.1.3

More information

Microsoft Outlook 2013 Workshop

Microsoft Outlook 2013 Workshop Microsoft Outlook 2013 Workshop Course objectives: Manage correspondence and contacts efficiently Use the calendar effectively for appointments, meetings and events Customise Outlook settings View and

More information

BTC STUDENT EMAIL GUIDE

BTC STUDENT EMAIL GUIDE BTC STUDENT EMAIL GUIDE All students have a BTC email account. If you are unable to access your account, please contact your instructor. Student Email Each student has an email account. Your email address

More information

Email at Bradford - Outlook

Email at Bradford - Outlook This document provides guidance for staff using Office 365 with Microsoft Outlook 2010 for email at the University of Bradford. The University of Bradford retains copyright for this material, which may

More information

Changes to Skillnet Group Emails. Outlook and Outlook Express Users

Changes to Skillnet Group Emails. Outlook and Outlook Express Users Changes to Skillnet Group Emails Skillnet Group emails are moving from the current provider to our own exchange mail server. This will mean that you will have a much improved web-mail system and almost

More information

Email User Guide. Contents. Information Systems and Technology Dawson College v 1.3, 15 November 2013

Email User Guide. Contents. Information Systems and Technology Dawson College v 1.3, 15 November 2013 Information Systems and Technology Dawson College v 1.3, 15 November 2013 Contents 1 Overview... 2 2 Access... 2 2.1 Outlook... 2 2.2 Outlook Web Access (OWA)... 3 2.3 Outlook for Mac... 4 2.4 Other email

More information

About the To-Do Bar in Outlook 2007

About the To-Do Bar in Outlook 2007 Exchange Outlook 007 How To s / Tasks (Advanced ) of 8 Tasks in the Microsoft Office system are similar to a to-do list. Tasks make it easy to use Microsoft Office Outlook 007 to organize your time and

More information

Outlook E-Mail. Step 1: Open and Configure Outlook

Outlook E-Mail. Step 1: Open and Configure Outlook Outlook E-Mail Step 1: Open and Configure Outlook 1. Click the Microsoft Button in the lower left task bar 2. Select All Programs 3. Select Microsoft Office 4. Select Microsoft Outlook 5. Follow the Start

More information

Microsoft Outlook Web App Quick Reference Card

Microsoft Outlook Web App Quick Reference Card Microsoft Outlook Web App Quick Reference Card Accessing Outlook Web App You can access your mailbox through any browser that supports HTML 3.2 and ECMA. To access your mailbox, enter your OWA web address/url

More information

Outlook 2010. Contents

Outlook 2010. Contents Outlook 2010 Outlook 2010 is more than just an email program. It is also a great meeting scheduler, task organizer, and notebook. In this tutorial you will find some of the more common ways of using Outlook

More information

Microsoft Outlook Setup With Exchange Server. Outlook 2007 2010 2013

Microsoft Outlook Setup With Exchange Server. Outlook 2007 2010 2013 Microsoft Outlook Setup With Exchange Server Outlook 2007 2010 2013 Revised 12/1/2014 CONTENTS SUMMARY... 3 I. OUTLOOK SETUP... 4 II. PERSONAL FOLDERS SETUP... 7 III. RULES SETUP... 9 Rule #1: Move Inbox

More information

Erado Archiving & Setup Instruction Microsoft Exchange 2007 Push Journaling

Erado Archiving & Setup Instruction Microsoft Exchange 2007 Push Journaling Erado Archiving & Setup Instruction Microsoft Exchange 2007 Push Journaling This document covers the following Microsoft Exchange Server Editions Microsoft Exchange Enterprise Edition 2007 Microsoft Exchange

More information

Google Apps Migration

Google Apps Migration Academic Technology Services Google Apps Migration Getting Started 1 Table of Contents How to Use This Guide... 4 How to Get Help... 4 Login to Google Apps:... 5 Import Data from Microsoft Outlook:...

More information

Meet Me Conference line scheduling

Meet Me Conference line scheduling Meet Me Conference line scheduling Conference calls are now Self-Scheduled. Follow instruction below. (Note: Conference lines are set up as rooms in Exchange/Outlook.) Recommend creating Conference Line

More information

Zimbra Connector for Microsoft Outlook User Guide. Network Edition 7.0

Zimbra Connector for Microsoft Outlook User Guide. Network Edition 7.0 Zimbra Connector for Microsoft Outlook User Guide Network Edition 7.0 February 2011 Legal Notices Copyright 2005-2011 VMware, Inc. All rights reserved. This product is protected by U.S. and international

More information

Outlook 2010 Essentials

Outlook 2010 Essentials Outlook 2010 Essentials Training Manual SD35 Langley Page 1 TABLE OF CONTENTS Module One: Opening and Logging in to Outlook...1 Opening Outlook... 1 Understanding the Interface... 2 Using Backstage View...

More information

Table of Contents. 1. Introduction to the Outlook Mail Client

Table of Contents. 1. Introduction to the Outlook Mail Client M icrosoft Outlook is the Microsoft s flagship messaging tool for email, calendaring and information sharing for Microsoft Exchange Server and is the supported client at. This manual will provide an introduction

More information

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 C H A P T E R Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 MICROSOFT OUTLOOK 2013 AND OUTLOOK WEB ACCESS (OWA) Table of Contents Chapter 1: Signing Into the Microsoft Email System...

More information

Catholic Archdiocese of Atlanta Outlook 2003 Training

Catholic Archdiocese of Atlanta Outlook 2003 Training Catholic Archdiocese of Atlanta Outlook 2003 Training Information Technology Department of the Archdiocese of Atlanta Table of Contents BARRACUDA SPAM FILTER... 3 WHAT IS THE SPAM FILTER MS OUTLOOK PLUG-IN?...

More information

Outlook 2007 Email and Calendaring

Outlook 2007 Email and Calendaring Outlook 2007 Email and Calendaring The Outlook Calendar Environment... 2 The Different Calendar Views... 3 Creating Appointments/Events/Meetings in Your Calendar... 4 Creating an Appointment the Speedy

More information

Microsoft Outlook 2003 Basic Guide

Microsoft Outlook 2003 Basic Guide Microsoft Outlook 2003 Basic Guide Table of Contents Introduction... 2 Getting Help... 2 Exploring Outlook... 3 Drop-Down Menus... 3 Navigation Pane... 4 Folder Pane... 7 Reading Pane... 7 Toolbars...

More information

PolyU Email Service. MS Outlook 2010. User Manual

PolyU Email Service. MS Outlook 2010. User Manual PolyU Email Service MS Outlook 2010 User Manual Version 1.0 Last Update: 5 October 2015 PolyU Email: www.polyu.edu.hk/email ITS HelpCentre Support: www.polyu.edu.hk/hots ITS HelpCentre Support Hotline:

More information

MelbourneOnline Hosted Exchange Setup

MelbourneOnline Hosted Exchange Setup MelbourneOnline Hosted Exchange Setup Your email on our Hosted Exchange servers can be accessed by multiple devices including PC, Mac, iphone, IPad, Android, Windows Phone and of course webmail. It s all

More information

Outlook Web App McKinney ISD 5/27/2011

Outlook Web App McKinney ISD 5/27/2011 Outlook Web App McKinney ISD 5/27/2011 Outlook Web App Tutorial Outlook Web Access allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet

More information