LeBaron Woodyard, Dean, Academic Affairs Chancellor s Office. May 15, :00 PM 1:30 PM

Transcription

1 LeBaron Woodyard, Dean, Academic Affairs Chancellor s Office May 15, :00 PM 1:30 PM

2 Agenda Meeting ground rules, chat window, questions, meeting feedback survey, etc. Colorado Community College Online and short term online courses DE Coordinators Meeting Schedule for Online Education Initiative Update on the Common Course Management Selection Process SB 634 (Block) and W-SARA Update Distance Education FTES Calculations Professional Development Center Online Clearing House Update Distance Education Data Elements CCC Coordinators and Managers Organization Announcements Meeting Evaluation

3 @ONE Support Micah Staff DE Coordinators and Managers Meeting and Archive Page

4 Meeting Evaluations At the end of this meeting you will have an opportunity to evaluate it Please continue to provide your input and comments regarding the monthly meetings

5 6-Week Course Creation Adventure Colorado Community College Online

6 Terry Reeves CCCOnline Dean of Academic Instruction/ Interim Executive Director

7 The Decision During the spring semester of 2014, CCCOnline decided to begin a quest to offer 6-week short courses for summer 2014.

8 Questions that had to be Addressed Were students interested in these intensive online courses? Which courses would be best to offer in a shortened timeframe?

9 More Questions How would the retention/success rates compare with our 10- and 15-week terms? If successful, what would be our plans going forward? How would we get them developed in time for a summer 2014 pilot?

10 Sixteen 6-week courses to include: ART, BUSINESS, COMMUNICATIONS, ENGLISH, HISTORY, HEALTH and WELLNESS, PHILOSOPHY, PSYCHOLOGY, SOCIOLOGY, MATHEMATICS, NURSING, EDUCATION

11 Future Marketing these courses with degree plans so students can plan to complete their degree requirements in a shorter time frame Marketing these courses to 4-year students who need a summer course for transfer

12 More Future Strategies Putting more of a strategic framework around these course by showcasing Liberal Arts/Humanities offerings, CTE offerings, and Healthcare offerings Partnering with our system colleges to offer these courses in conjunction with their degree and certificate offerings.

13 Questions? Please contact Terry Reeves CCCOnline Dean of Academic Instruction/ Interim Executive Director Telephone:

14 DE Coordinators Meeting Schedule for DATE START END 06/25/ :00 PM 1:30 PM

15 Online Education Initiative Common Course Management System Update DE Coordinators Meeting May 15, 2015

16 Instructure/Canvas Contract and Negotiations Three areas of focus: Pricing Implementation Communications and Marketing

17 Pricing Pricing Framework Terms and Conditions Agreements for Colleges using Canvas

18 Full Launch Pilot Colleges Implementation Authentication SIS Integration Course Migration Branding Support Setup Trainings

19 Trainings Admin Trainings Faculty Trainings SIS Integration Trainings Support Training (upcoming)

20 Communications and Marketing Collaboration on outgoing messages CCMS Consideration Resources Shared Contact Sheets OEI and Canvas Video Promo

21 Ongoing Conversations CCC Canvas Community Authentication Data and Reporting Accessibility Etudes Migration Tool Weekly Implementation Calls

22 Next Steps Continuing ongoing communication and support for Full Launch Pilot Colleges Implementation Cohort and Tier 1 Support Survey Finalize Contract Communication with Colleges

23 SB 634, (D-Block, San Diego) Bill is now a two-year bill and will not be heard until January 2016 Bill opposition succeeded in stalling the bill Ad Hoc Coalition formed by 6 members to opposed the bill unless amended Earliest possible participation by California in W-SARA is now January 2017

24 Distance Education FTES Calculations Computation of FTES in a three-unit course with 20 enrolled students Four methods of computing FTES Weekly Census Daily Census Positive Attendance Alternative Attendance Accounting Procedure

25 Weekly/Daily Census (2 methods) Each student would generate three hours of weekly student contact as of the census. The computation of FTES in a traditional one-unit term-length (17.5 weeks) course is: 3 hours x 20 students x 17.5 weeks = 1,050 hours 1,050/ 525 = 2 FTES

26 Positive Attendance In this example, each student can generate a maximum of 52.5 contact hours of attendance if the student is not absent for any of the instruction. In this example, all students were in attendance for all the hours of instruction total actual hours of attendance per student X 20 students = 1,050 hours 1,050/525 = 2 FTES

27 Alternative Method The computation is based on the number of units of credit in which the student is enrolled as of the census. The computation of FTES in a three-unit term length (17.5 weeks) course is: 3 units x 20 students x 17.5 weeks = 1050 hours 1050/525 = 2 FTES

28 Noncredit DE Courses As prescribed by title 5 section (f)(2), noncredit DE courses continue to have only one attendance accounting procedure available to them. The noncredit DE procedure requires two census points (one-fifth and threefifths point in the length of each course) in which student contact hours and active enrollment are determined.

29 Noncredit DE Courses (cont.) The average of the contact hours generated at these two points is divided by 525 to compute FTES. Detailed guidance applicable to this procedure is provided in the Student Attendance Accounting Manual (Chapter 3).

30 Online Professional Development Clearinghouse Blaine Morrow TTIP South Executive Director Palomar College

31 Six Summits, Six Cities, 545 Participants November 3: Marina Del Ray November 5: San Diego November 7: Los Angeles November 12: Pasadena November 17: Sacramento November 19: San Francisco

32 Ideas from the Summits Contributions Content Features

33 CCC Job Registry Sample Contributions Ideas Academy for Professional Learning (Ventura) Leadership Academy Accessibility Workshop Emergency (Golden Module West) / Contingency Plan (Saddleb Aggregation of Common Courses (Online Education Initiative Best Practices Content Experts Classified Staff Training (Chaffey) Content Reviewers Deans Academy, Faculty Internship Program (Los Leading Rios) from the Middle (RP Communities of Practice (Santa Rosa) Group) Employee On-Boarding / Orientation (DeAnza) Employee Training Institute (San Diego CCD) Faculty Development Institute (Ventura) Mentorship Program (ACCA) Intensive Training on Teaching Topics (Chaffey) Leadership Development Training (Canyons) Emergency Preparedness Resources (Canyons) Diversity Training (Cerritos) Faculty Orientation (Santa Rosa JC, Merritt Colleg First Year Experience (Pasadena CC) Tutoring Training IT For Adjuncts (Skyline) Institutional (Merritt) Effectiveness Grant Interest-Based Bargaining: 3-Day Retreat (Los Rios District) Data, Statistics Related to Institutional Effectiveness, Student Succe Flex Forms Training (LAC) Flex Tracking Database (Sierra) Emergency Response and Mental Health (Santa Monica)

34 California Community Colleges Information Sample Content Ideas Adjunct Faculty Resources Assessment Training Emergency Preparedness New Employee Orientation, Training Book Reviews Grants and Grant Writing Badges Financial Aid Basic Skills Soft Skills Costs / Benefits Analysis Program Review Educational Plans Best Practices Contacts Database Acronyms College-Specific Resources Regulations Attendance Tracking Legislative Information Management Mandated Content/Training Master Planning Accreditation Big Data Faculty Evaluations Dual Enrollment Equity Career Development Planning Customer Service for Student Success Experts Database Organizational Development Leadership Development Videos Speakers Bureau Admin 101 Tutorials and Self-paced Online Co Retention EEO Model Curriculum Conflict Management Glossary of Terms

35 Media-Rich Accessible Ease of Use Sample Features Ideas Quick-Access Headlines Ratings Quality Control Analytics and Reporting Content Customization Current Subscription Services Flexible Content Descriptions rate content vetting process Sandbox Chat keyword Credentialing Feedback Mechanism time on task feature Search Inter-segmental Customized Learning Path drill down feature self-assessment Discussion Boards My Resources Database of Related Topics Preview Option GroupsForums My Calendar Where Do I Start? Navigation Assessment My Bookmarks Integrated Evaluation Polling/ Surveys Flex Reporting Regional 24/7 Access My Files Login Help Mobile Personalizable Videoconferencing Social Reporting capabilities Self-paced Courses Creative Commons licensing Course Management System File Sharing PD transcript ) Free chat rooms One-Stop Shop personalized PD Plan File Storage personal training schedules Privacy resume-building tooltracking Capabilities

36 Timeline November 2014: Summits Dec. 14-Jan. 15: Advisory Group Analysis Feb. Mar. 2015: Design, host, test April Jun. 2015: Beta site, pilot colleges Jul.-Nov. 2015: Modules, segments added

37 Beta Site Current Work Document Management Social Functions (Groups, Portfolios, Preferences) Rating System Courses Content Submission

38 DE Data Element Codes Distance Education, Delayed Interaction Distance Education, Simultaneous Interaction Distance Education, Passive Medium Distance Education, Internet-based

39 Distance Education, Delayed Interaction Session under supervision of instructor not available by line of sight using medium where the content varies depending upon student response without the immediate involvement of the instructor (e.g. various types of instructional software, computer assisted instruction (CAI); digitized visual, audio or text selected in response to student input; or specially structured audio tapes, web enhanced television, etc.) XF-50

40 Distance Education, Simultaneous Interaction Session under supervision of instructor not available by line of sight, using medium which provides an immediate opportunity for exchange between participants (any technology that allows immediate two-way interaction e.g. satellite, video conferencing). XF-51, Two-way interactive video and audio XF-52, One-way interactive video and two-way interactive audio XF-53, Two-way interactive audio only XF-54, Other simultaneous interactive medium not coded above

41 Distance Education, Passive Medium Session under supervision of instructor not available by line of sight using one-way medium, where the medium used precludes simultaneous interaction. XF-61, Text one-way (e.g. newspaper, correspondence, etc.) XF-62, Audio one-way (e.g. audio cassette, radio, etc.) XF-63, Video one-way (e.g. ITV, video cassette, etc.) XF-64, Other passive medium not coded above

42 Distance Education, Internetbased Use of the Internet to conduct distance education XF-71, Simultaneous Interaction: Session under supervision of instructor, not available by line of sight, using the Internet with immediate opportunity for exchange between participants. XF-72, Delayed Interaction: Session under supervision of instructor, not available by line of sight, using the Internet without the immediate involvement of the instructor.

43 Number of Full-time Equivalent Student (FTES) Generated by Distance Education Course Sessions by Type of Delivery Fiscal Year DED #50 DED #51 DED #52 DED #54 DED #61 DED #62 DED #63 DED #64 DED #71 DED #72 Total FTES , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,251.65

44 CYNTHIA ALEXANDER

45 Executive Board Members: Larry Lambert: President Cynthia Alexander: Vice President: Alice Dieli: Corresponding Secretary: Lisa Beach: Corresponding Secretary: Lenore Simonson: Public Information Officer: Richard Wu: Treasurer:

46 CCC DECO 501(c)(3) Status paperwork complete OTC DE Coordinators Retreat 88 signed up (as of 5/13) 95 seats available OTC hotel rate at the Marriott only available until June 1 st CCC DECO General Meeting Bylaws Dues

47 Announcements Online Teaching Conference (OTC) in June 17-19, 2015 San Diego, California DE Coordinators Meeting will be on June 17 th

48 Evaluation Survey Help us improve the monthly DE coordinators meeting by filling out a short anonymous online feedback survey at the following URL: /California-Community- Colleges-Chancellor-s-Office-DE- Coordinators-Monthly-Meeting- Feedback-Survey