CALIFORNIA ORGANIZATION OF ASSOCIATE DEGREE NURSING PROGRAM DIRECTORS BY-LAWS

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1 CALIFORNIA ORGANIZATION OF ASSOCIATE DEGREE NURSING PROGRAM DIRECTORS BY-LAWS This organization shall be known as the California Organization of Associate Degree Nursing Program Directors. COMPOSITION Those with direct administrative responsibilities for the state approved associate degree nursing programs of California, e.g., Deans, Coordinators, Directors, Assistant Directors, Chairpersons, and etc., may be members of the organization. Each program shall have one vote. Directors Emeriti of Associate Degree Nursing Programs are invited to attend as nonvoting members. The organization shall be divided into two distinct geographic sections. These sections will be the Northern and the Southern sections. School membership lists of each section are attached to each section s addendum to these by-laws. Dues shall be determined by each organizational section. PURPOSE AND OBJECTIVES OF THE ORGANIZATION The purposes of the organization are to improve the quality of associate degree nursing education in the state and to promote safety and quality of patient care. These purposes will be achieved by: 1. Coordinating activities designed to enhance and improve student access, curriculum, career mobility, and employment. 2. Enhancing communication and networking between various nursing programs at all levels by providing a forum for discussion and sharing of successes, problems, and concerns. 3. Developing group positions on current issues from sources including consumers, legislatures, student paraprofessionals having a direct impact on associate degree nursing education and to plan appropriate actions related to these positions. 4. Promoting, encouraging, and providing continuing education and staff development activities for Associate Degree Directors, and Faculty. 5. Monitoring/disseminating information regarding legislation and appointments to boards, task forces, and similar entities that influence nursing. 6. Providing for the socialization and orientation process of new directors.

2 MEETINGS The official organization shall meet at least once each year rotating the meeting site between the North and South. The date, place, and agenda for the meeting shall be planned by the host and co-chaired by the presidents of the North and South. Each section (Northern and Southern) shall set their own meeting schedule. Special meetings shall be called as necessary by the president of the section. The majority of members present shall constitute a quorum for voting purposes. The organization s meetings will be run on Robert s Rules of Order. NOMINATING COMMITTEE It will be the duty of the Nominating committee to prepare a ballot. The Nominating Committee shall be selected at the Winter meeting. The Nominating Committee shall elicit names, contact individuals, distribute duties, and responsibilities of the respective office, obtain a consent to serve, and prepare a ballot for the Spring meeting. After nominations from the floor, the final ballot will be prepared and distributed to all members. BALLOT COMMITTEE The Ballot committee will be selected prior to the election. The purpose of the Ballot committee will be to count the ballots. No person who is nominated for an office shall serve on the Ballot Committee. EXECUTIVE COMMITTEE Each section, North and South, shall have its own executive board. The executive board shall consist of the elected officers. The officers shall be elected by majority vote. They will assume office on July 1st of the year elected. The Executive Boards of the North and South shall be the Executive Committee of the Organization. In the event that a decision or action on the part of the Organization (Northern and Southern Sections) becomes necessary, and it is impossible or impractical to gather the Organization together, it shall be the obligation of the Executive Committee to make said decisions or to take action on behalf of the entire Organization. The Executive Committee shall report such decisions or actions to the body of the whole at its next regular meeting. Matters that pertain to either the Northern or Southern sections will be handled by their respective Executive Board in the same manner as the Organization. EXECUTIVE BOARDS Those members who are Directors or Assistant Directors as reported to the Board of Registered Nursing may serve as elected officers of the organization. New officers shall be announced at the appropriate meeting of the North and South. Officers shall assume their offices as of July 1st of the year elected. The officers shall include a: president, vicepresident, secretary, and treasurer. The officers shall be elected by majority vote. Each section will determine the term of office for the Executive Board.

3 OFFICER DUTIES AND RESPONSIBILITIES President: The President shall preside over all meetings of the group. He/she shall have the responsibility of planning the agenda for the meetings, appointing subcommittees and ad hoc committees as necessary, and ensuring the goals and objectives for the Organization are met. He/she shall be the contact person and spokesperson for the section. Vice President: The Vice-President shall perform the duties of the President in his/her absence and will assume the office of President for the remaining term of office if the President is unable to serve. It will be the responsibility of the Vice-President to plan annual meetings. Secretary: The secretary shall notify all members of the meetings, record, and publish minutes of the meetings, and perform the necessary clerical function for the group. He/she shall send minutes of the section meetings to the president of the other section as well as to all members of the section. Treasurer: The treasurer shall collect all funds, maintain bank accounts, make disbursements, and report at each meeting. The by-laws shall have an addendum for the North and South. REVIEW OF BY-LAWS The by-laws of the Organization shall be reviewed every other fall in the even numbered years. Initial adoption April 1979 Draft approved 4, April 1986 Draft approved December 1986 Proposed revision October 1989 Revision October 1990 Revision February 1991 Revision October 1994 Revision September, 2003

4 NORTHERN ADDENDUM TO BY-LAWS For the North, all five officers (President, two Vice-presidents, Secretary and Treasurer) shall be elected every two years in odd numbered years. A Business Plan will guide the Northern Directors in carrying out their responsibilities. For the election year, a Ballot Committee will be established at the December meeting, the ballot presented at the March meeting and voting will occur at the March meeting for those present. Nominations will be accepted from the floor at the March meeting. Those members not present at the March meeting will have ballots mailed to them by the Secretary. There is one vote per school. Results of the election will be announced at the April meeting. A Program Planning Committee will be established each year to plan the annual conference(s) for Directors and/or faculty. This committee will be made up of the Vice-President(s), Treasurer, and at least two volunteer Directors. The duties of the Program Planning Committee include registration, program and speakers, vendors, hotel, food, CEUs, fliers and other conference materials. Other committees, such as a Scholarship Committee, may be formed by the President as needed. There will be a minimum of four meetings a year. The meetings will generally be held in September December March April Membership schools: Allan Hancock College Hartnell College American River College Los Medanos College., Butte College Mendocino College Cabrillo College Merced College Chabot College Merritt College City College of San Francisco Mission College College of Marin Modesto College College of San Mateo Monterey Peninsula College College of the Redwoods Napa Valley College College of the Sequoias Ohlone College College of the Siskiyous Pacific Union College Contra Costa College Sacramento City College Cuesta College San Joaquin Delta College DeAnza College San Joaquin Valley College Evergreen Valley College Santa Rosa Junior College Fresno City College Shasta College Gavilan College Sierra College Solano Community College

5 Approved September 1991 Revised December 1999 Revised December 2003 Revised December 2008 Western Career College Yuba College Unitek College West Hills Community College

6 SOUTHERN ADDENDUM TO BY-LAWS For the South, all four officers (President, Vice-president, Secretary, and Treasurer) and a Member at Large shall be elected every two years in odd numbered years. For the election year a Ballot Committee will be established at the December meeting. A ballot shall be presented at the March meeting. Nominations will be accepted from the floor at the March meeting. Following the March meeting a ballot shall be prepared by the Ballot Committee and mailed to the membership by the Secretary. There is one vote per school. Results of the election will be announced at the May meeting There will be four meetings per year. The meetings will be held on the first Friday of September, December, March, and May. Membership Schools: Antelope Valley College Bakersfield College Cerritos College Chaffey College College of the Canyons College of the Desert Compton College Cypress College East Los Angeles College El Camino College Glendale Community College Golden West College Grossmont College Imperial Valley College Long Beach City College Los Angeles Harbor College Los Angeles Pierce College Los Angeles Southwest College Los Angeles Trade Technical College Los Angeles Valley College Maric College Moorpark College Mt. St. Mary s College Palomar College Pasadena City College Rancho Santiago College Rio Hondo College Riverside City College Saddleback College San Bernardino Valley College San Diego City College Santa Barbara City College Santa Monica College Southwestern College Ventura College Victor Valley College Approved: May 1994

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