1 SWSD Phone Proposal Presenter: Tom Atkins June 26 th 2013
2 Project Overview What is VOIP Why do we need it? What does it cost? What does success look like?
3 Current Status of our PBX phone system 20 year old Analog PBX system o Currently $3,701 per month for 40 PBX POTS lines ($44,412.00) annual costs. o No longer supported by the manufacturer o o Cheap parts, but many are hard to get, if at all. Current system has multiple hardware problems, which we have been unable to repair o o Integration with voic system is inconsistent VM at LMS site is no longer manageable. Can t access, Works but cannot login or manage/change. Basic functionality is not o.k.
4 How did we get to this solution? First we evaluated the top VOIP vendors that were state Contract endorsed We then invited the top 5 vendors on-site for a Show and Tell After our show and tell, we down selected to the top 3 vendors, based upon functionality and expertise within Educational institutions Short listed vendors were invited to meet with key staff (Admin, support, etc) to answer questions and address concerns Final solution architectures were submitted and RFQ s were solicited Mitel/Shortel were both top tier finalists and based upon price and product capabilities Shortel/Centurylink was our finalist.
5 Why go with this Solution? Network Convergence (Huh?) Voic to Follow me/ Soft Phones Self help on the handset Lower overall Total cost of ownership. Annual total cost of ownership reduction of ($22,041.04) Simpler end user management Better overall capabilities and supportability
6 Project Timeline
7 Project Costs: Hardware and Implementation costs: Shortel/CenturyLink Hardware and Software costs: $123, Network HP POE switch Hardware costs: $52, Shortel/CenturyLink Professional services: $17, Total Estimated Project Costs $ 193, Annual recurring costs: Old phone system annual costs Whidbey Telecom: $ 44, Annual costs (SIP/PRI) Whidbey Telecom $ 15, Annual Shortel/CenturyLink Support costs $ 6,651,66 Overall annual savings: $ 22,041.04
8 Dependencies, Risks, and Resources Vendors Shortel- CenturyLink Whidbey Telecom, Denali Systems & Zones Remote Teams VOIP Project Network Provisioning Contractual / Scheduling SIP/PRI provisioning
9 o What does Success Look like? A Single network supporting Voice, Video, and Data on the same wire! Expanded wireless Access at a significantly lower cost Simplification equals lower support costs Better reliability and service levels Teachers and staff have real time access to Voice Mail via and are more responsive to student and parental requests.
10 Appendix Pricing Schedule CenturyLink Network Switch Pricing Schedule Network Switch Statement of Work Statement of Work
11 VOIP Hardware and Software Costs Catalog Number Description Unit Price Qty Total Price South Whidbey Island Shoretel ShorePhone IP230 - Black (6.1 or later) $ $21, IP212K/230/265 Wall Mount Kit $ $ ShorePhone IP115 - Black (7.5 or later) $ $ ShorePhone IP265 - Black (7.5 or later) $ $3, Kit, rack mounting tray, for ShoreGear Switch 1U half width, holds $ $ two 1U half width switches ShoreGear 50-1U half width, Max Capacities - 50 IP phones, 2 $ $ Analog exts, 4 LS trunks, 0 Universal ports. Not all maximum capacities can be reached at the same time. Requires one Tray (SKU 10223) for every two units ShoreGear 90-1U half width, Max Capacities - 90 IP phones, 4 $1, $10, Analog exts, 8 LS trunks, 0 Universal ports. Not all maximum capacities can be reached at the same time. Requires one Tray (SKU 10223) for every two units ShoreGear T1k - 1U half width, Max Capacities - 1 T1, 0 IP phones, $1, $3, Analog exts, 0 LS only trunks, 0 Universal ports. Digital trunk support only. Requires one Tray (SKU 10223) for every two units. (requires ShoreTel 8 or later) Starter Kit : IP930D DECT Phone (Includes Base, Handset & $ $1, Charger) ShoreWare Emergency Notification, 6 or more $2, $2, ShoreTel 14 Software (Controlled Release) $ $ Extension & Mailbox License $ $22, Extension-only License (requires ShoreTel 5.2 or higher) $ $3, Additional Site License $ $ Mobile Access License $ $ Personal Access License $ $ Operator Access License $ $1, Workgroup Agent Access License $ $ L1SBC Adtran Total Access 908e Session Border Controller $1, $1, Kit, Analog Harmonica & Telco 25PR (FF) Cable For ShoreGear 30, $ $ , 90 and 220T1A Switches Contract Term AT1505EV-BU CAT 5E VIP 5FT BLUE $ $ AT1507EV-BU CAT 5E VIP 7FT BLUE $ $ DL360E HP DL360E GEN8 E SFF US Server $2, $2, DL360E Warranty Hewlett Packard 3YR SUP 24X7 4HR DL360E $ $ QINTR-SHORETEL INTEGRATION-SHORETEL $36, $36, QUM-QSTD CenturyLink Feet on the Street and Shoretel PARTNER SUPPORT $5, $5, (1 YEAR, NO PHONES) SHIPPING & HANDLING SHIPPING & HANDLING $2, $2, Materials Implementation Support Services Shipping and Handling Grand Total Price to Customer $78, $36, $6, $2, $123, Note: Changes to configuration may result in pricing changes. This quote also excludes sales tax, which will be added to the invoice. Any expedite fees incurred after quote acceptance will be added to the invoice.
12 Network Switch Costs Denali Systems HP Switch Costs $38, ZONES APC UPS s for Switches $14,025.32
Evaluating the Total Cost of Ownership for Small to Medium Business VoIP Phone Systems It seems that interest in Voice over Internet Protocol (VoIP) is higher than ever. You can t pick up a major publication
VoIP Solutions Guide Everything You Need to Know Simplify, Save, Scale VoIP: The Next Generation Phone Service Ready to Adopt VoIP? 10 Things You Need to Know 1. What are my phone system options? Simplify,
REQUEST FOR PROPOSALS FOR HOSTED VOIP SERVICES Positive Education Program December 19, 2014 1 P a g e NOTICE TO PROPOSERS Notice is hereby given that Requests for Proposal (RFP) for Hosted VoIP Services
NOTICES AND INSTRUCTIONS Pleasanton Independent School District is accepting competitive sealed proposals for: PISD Bid # 2014-02 RFP: Hosted VoIP Services - VoIP Products & Services, Due 2:00 P.M. (CST),
The True Cost of Voice Over IP As VOIP Becomes Mainstream, Costs Level Out, Benefits Increase By Robin Gareiss Executive Vice President & Sr. Founding Partner, Nemertes Research Executive Summary The majority
Hosted VoIP RFP For Adams County School District 50 December 1, 2014 Optimal Communications Group TABLE OF CONTENTS 1.0 PROJECT OVERVIEW 1 2.0 INSTRUCTIONS TO BIDDER 3 3.0 IP-BASED COMMUNICATIONS SYSTEM
Request for Proposal Due Date: July 10, 2015 Questions: email@example.com Address: Email proposals to: firstname.lastname@example.org Hard copies are not required but may be sent to: 2015 VoIP RFP, CENIC, 16700 Valley
VOIP Buyer s Guide 10 questions to ask Essential information about your Voice over IP options VoIP is the Future. There s a lot of buzz about Voice over IP these days. People are talking about how it can
Broadsmart FAQs Broadsmart FAQ Q. Can a Traditional System be Eliminated? A. SmartFlex is a Hosted IP PBX Solution that eliminates the need for a traditional Hardware Purchase. The Phone System is a Software
REQUEST FOR PROPOSALS For IP PBX EQUIPMENT and LAN SWITCHES or HOSTED IP PHONE SERVICES and LAN SWITCHES Issued by COMMUNITY BEHAVIORAL HEALTH Date of Issue April 22, 2013 Proposals must be received no
Lake Superior School District #381 1640 Hwy 2, Two Harbors, Mn 55616 (218) 834-8201 www.isd381.k12.mn.us May 21st, 2015 Request for Proposals VoIP Phone System Solution The Lake Superior School District
BUSINESS PHONE SOLUTION Buyers Guide 10 Questions Every Business Should Ask Introduction BOLD OPTIONS AND NEW POSSIBILITIES Today s business owners have extensive options for selecting a business phone
Forest Hills Local School District REQUEST FOR PROPOSAL HOSTED VOIP SOLUTION E-Rate Program Eligible PART 1--GENERAL 1.1 SUMMARY A. Forest Hills Local School District is requesting proposals from qualified
R E Q U E S T F O R P R O P O S A L COUNTY OF PERTH Request for Proposal RFP No: IT2014-001 VoIP Telephone System Corporation of the County of Perth 1 Huron Street, Stratford N5A 5S4 519-271-0531 Contents
OBJECTIVE: ERATE 470 REQUEST AND REQUEST FOR PROPOSAL (RFP) FOR: SCOE WIDE VOICE OVER IP AS A HOSTED SERVICE FY2016 SHASTA COUNTY OFFICE OF EDUCATION (SCOE) is seeking proposals for the upcoming Year 16
Powered by: [VIRTUAL PBX OVERVIEW] The following document contains program details for 3NG s Hosted IP PBX Solution. Please contact your Account Manager for a System Demo Introduction 3NG Networks owns
White Paper Calculating the Real Cost of a Business Phone System Calculating the Real Cost of a Business Phone System How cloud phone systems eliminate the many hidden costs of an on-premise PBX Most IT
Guide to Selecting a New IP Business Phone System A guide to identifying, selecting, purchasing and installing a new IP business phone system. By Trevor Jones, Director of Marketing & Product Development,
Guide to Voice Over IP (VoIP) Introduction Voice over Internet Protocol, also called VoIP, IP Telephony, or Internet Telephony, represents the latest in phone system technology. VoIP is a phone service
UNS White Paper - What is hosted voice? Learn more about how a Business hosted voice solution could benefit you Hosted Telephony is one of the most powerful ways to make your business more agile and save
ISSUE PAPER The Business Case for Voice Over IP What do large VOIP rollouts truly cost and how do vendors compare? By Robin Gareiss, Executive Vice President & Sr. Founding Partner, Nemertes Research Executive
Application Performance Monitoring/Management (APM) Request for Information (RFI) 28198-CH Issued: March 30, 2015 Responses Due: May 12, 2015 This is not a bid or proposal. This Request for Information