The Smartest Way to Get Meetings Done

Transcription

1 The Smartest Way to Get Meetings Done It is time to say goodbye to and calendar hassle: Meetin.gs is the smartest way to meet. Get your meetings on the cloud and access them from any device. The service keeps everyone up- to- date and on the same page, synchronizes calendars, and sends beautiful meeting notifications and follow- ups. Meetin.gs works pretty much for any meeting, online or face- to- face. Best of all, it is not a replacement to your existing tools: Integrate with calendars, address books, and meeting communication tools that you already use. Get started now and make running a week full of meetings simple, easy, and stress- free. Highlights Organize face- to- face and online meetings. Use your favorite live communication tool if needed (e.g. Lync, Skype, Google Hangouts, or teleconference). Find a suitable meeting time quickly between multiple participants. Manage meetings, agenda, materials, and next action points without endless loops. Connect your calendar and address book. Access from the web and from mobile devices (native apps for Android & ios or universal mobile site). Customize your specific personal & organizational needs. Gain insight to your meetings through meeting analytics. Unlimited participants, pricing based on per organizer. 1 / 6

2 Simplify Meeting Scheduling Let others schedule the meetings Don't waste time scheduling meetings over , phone, or SMS: Save time and let others pick a suitable time from your easy to use meeting scheduler that synchronizes with your calendar. Create multiple meeting schedulers Create meeting schedulers for different types of meetings such as teleconferences, online conferences, lunch meetings, workshops, business meetings, etc. Having a phone call? There is a page for that. Meeting at the customer s office? Let them propose the address. Online meeting? Everyone can join easily the same session. Integrate live communication tools We have full support for teleconferencing, Skype calls, Lync calls, and Google Hangouts out of the box. You can even integrate your own such as Gotomeeting or Vidyo by providing a link. Integrate with your calendar, choose availability and make public or private Make schedulers private or part of your public Meet Me page. Integrate your calendar and choose which calendars to use to block out your availability. Different schedulers can show availability in different ways. Share your Meet Me page Generate and share your personal Meet Me URL with your colleagues and customers on your tagline or social networks. Alternatively generate a Schedule button to be added on your website. 2 / 6

3 Integrate Existing Services All your meeting information fully integrated Have you noticed that information relevant to your meeting is often hard to find and scattered across multiple applications? Take your meeting productivity to the next level by integrating meeting- related services such as calendars, address books, social networks, and live communication tools. Integrate calendars Integrate your main calendar with a single click, or synchronize additional calendars with your phone. Manage which calendars will be automatically imported. Integrate contacts Connect your main address book with the built- in address book to quickly invite participants without searching for contact details. Let participants update their own information and upload their own photo. Integrate live communication tools Everyone has their own favorite online meeting tool for communicating over video or audio. All the popular services such as teleconferences, Skype calls, Google Hangouts, Lync calls, and custom online conferencing solutions are built- in for quick and easy access with a single tap. Export and backup meeting materials to cloud storage Export meeting materials to a cloud storage such as Google Drive or Dropbox for archival purposes and quick access. Navigate to location Open your favorite maps application to navigate your way to the meeting without the need to type the meeting address manually. Single sign- on Login to the service by using your favorite social network or service provider. 3 / 6

4 Schedule Meetings on Point of Contact Schedule meetings where your customers are You typically receive meeting requests through and also browse customer details on services such as LinkedIn and Salesforce. To make your life easier we added the Schedule button on various services so that you can quickly organize a meeting with the click of a button. Use the schedule button on point of contact When someone is proposing a meeting through or on a social network chat, quickly access the Schedule meeting functionality in order to send the meeting invitation to the people concerned. Integrate with CRM Add a "Schedule" button next to a contact in your Customer Relationship Management (CRM) system. Integrates with your browser Access meetings and scheduling tools within your browser. Schedule meetings from your calendar Add extended meeting functionality to existing calendar items. Schedule more powerful meetings directly from your trusted calendar interface. 4 / 6

5 Access Meetings While Mobile The easiest way to access meetings on the move Trying to find the right meeting- related messages and attachments is always a pain if you are on the move: Access all your meeting- related data on the go and get notified of important action points regarding your previous and next meeting. A single app to access all relevant meeting information Remember how much fun it was to search for the meeting agenda or address with your mobile phone? No more jumping between calendar, , contacts, and maps while navigating to that next meeting. Use a single app to quickly access all relevant meeting information. Join teleconferences and online conferences easily Calendar and invitations often require you to write down the PIN code in order to access the meeting. This can be quite a hassle on the move. Tap a single button to join the meeting without remembering PIN codes or meeting addresses. Mobile site or a native app Access your meetings from a mobile browser for universal access or download one of the free native apps for speed and convenience. Schedule meetings on the road Make it easy to answer upcoming meeting requests and schedule new ones directly from your phone. 5 / 6

6 Keep Meetings Organized Get everyone on the same page Finding meeting attachments or teleconference numbers within your inbox can be cumbersome: Centralize meeting information, documents, agenda, and next action points on a single page participants will be able to access, view, contribute, and join the meeting quickly and effortlessly. Edit agenda and action points together Agenda is sent to participants before the meeting takes place and action points are sent afterwards as a follow- up. Upload, view and comment on meeting materials Most common document formats will show within the browser without the need for a download. Participants will be able to view the materials and provide their comments in real- time without sending an or downloading a single attachment. See who is coming View participant profiles including a photo, contact information, and RSVP status. Export their business cards to your address book. Invite more participants with the help of the integrated address books. Manage notifications and meeting access rights Be in charge of the notifications sent to your participants and configure their ability to upload materials or manage the meeting. Import and draft out meetings Enable powerful meeting collaboration features by importing your calendar items and incoming meeting invitations. Save time by importing participants, agenda, meeting location, and materials from earlier meetings. A new meeting will remain as a draft until you are ready to send the invitations. Schedule meetings with multiple participants Set the time for the meeting or ask your participants for their availability for suggested dates. Automatically remind meeting participants to submit their availability. 6 / 6

7 Software Features Detailed list of features follows (as of February 2014): Supported Browsers & Clients Integrations Chrome 29+ Firefox 22+ Safari 6+ Opera 16+ ios 6.1+ Safari Android 4.2+ stock IE9+ full support IE7+ usable Export Google calendar with meeting timeline, calendar import, and Meet Me pages Google contacts with address book Facebook contacts with address book Skype, Lync, and Google Hangouts for online meetings Login Mechanisms User Profiles Google login Facebook login based login Automatic login from received and authorized s Password based login User uploaded image or a silhouette with name initials Name Title Company Phone number LinkedIn address Skype account Personal Settings Time zone Customization of the layout Password ICS calendar feed vcard profiles Dropbox for backing up meeting materials API for developers Invitations Customizable message Google calendar import ICS for Outlook, Google, and others RSVP status Invite friends Meeting Timeline Browse upcoming meetings Browse past meetings Highlight important tasks to be done Highlight scheduled meetings Import meetings from Google calendar Analytics Meeting volume tracking Meeting interaction tracking Meeting time tracking

8 Meeting Page Title, location, and date Join online conference Draft meetings Participant profiles Participant RSVP status Participant activity status Access rights for meeting managers and meeting users Edit agenda, action points, and other editable documents together Comment materials Real- time updates to the interface, including new comments Modifying and removing comments Invite other participants Leaving a meeting Participant introductory guides Administrator introductory guides Creating follow- up meetings Meeting Page Settings Scheduling Customize layout Limit participant rights Limit participant communications & notifications Set the live communication tool Remove meeting Up to 8 suggestions at a time Matrix of individual answers Organizer can answer on behalf of other users Daily reminders for people who have not answered Receive RSVP also on the mobile site Suggesting Locations Suggests nearby meeting locations (from the Seats2meet.com network) Suggest previously used locations while typing Material Sharing Drag & Drop upload Sharing materials by attaching materials to s Upload and share any type of file Preview Word, Excel, Powerpoint, PDF, image, audio, and video material online Add material from another meeting Upload new versions of files Renaming files Printable versions of shared documents Address Book Suggests adding contacts from integrated address book sources Suggests adding all or some contacts from a previous meeting Search by name, , or meeting Add new contacts by inviting people Communications Branding Daily digests for each meeting Possibility to answer with comments and attachments Special reminders for organizers Create meetings through Answer to scheduling through Custom top logo Background image & color Page content color theme Header and footer color theme

9 Meet Me pages Mobile Meet Me page configuration Claiming your own Meet Me page at Greeting on the Meet Me page Customizable cover page background Settings for default meeting location, duration, and length Default time zone setting for the date picker Definition of availability on a weekly basis Integrating the Google Calendar to block out unavailable items based on selected calendars Previewing before saving Sharing Meet Me page link User may propose an available meeting time through a date picker Accepting the meeting request with the ability to customize the meeting page before sending out the confirmation Declining the meeting request with a customizable reply message ios client on the Apple App store Android client on the Google Play store Mobile site at m.meetin.gs Browsing meetings View meeting details View & comment materials View participants Manage answers to scheduling RSVP to meetings Translations The service will be available in English The service will be available in Swedish and Finnish at a schedule agreed together with the channel The translation covers customer- facing interfaces and standard documentation Browser Plugin A browser plugin is available from the Chrome Web store Uses the standard login mechanism to access user information Access Meeting Timeline Access to Organize a Meeting Access to Meet Me page Tutorial and documentation at chrome.meetin.gs Provides a schedule a meeting and add Meet Me link buttons within Gmail Provides a schedule a meeting and export meeting buttons within Google Calendar Provides a schedule a meeting button within LinkedIn for a contact in the contacts list Provides a schedule a meeting button within Highrise for a specific contact Provides schedule a meeting and export meeting buttons within Office 365 Outlook calendar Provides schedule a meeting and add Meet Me link buttons within Office 365 Outlook Provides schedule a meeting button within SalesForce.com for a specific contact

10 HTTPS connection The connection to the service is secured at all times with an HTTPS 256- bit encryption. The SSL certificate is provided by RapidSSL SA. The connection uses TLS 1.2. The connection is encrypted using AES_256_CBC, with SHA1 for message authentication and DHE_RSA as the key exchange mechanism. User login User logs in with their user account using the address as the login name. Login is possible with a password, an authentication key, and through integrated login mechanisms such as Google. Retrieving lost password The user will be able to request a new password that will be sent to user s registered address. User can also change their password while logged in to the service. Changing login For changing the login , the user needs to contact Meetin.gs customer support. Removing the user account The user account cannot be fully removed due to legislative and data integrity reasons. User can manually remove their profile information, leave meetings they were invited to, and remove meetings that they organized. The user account can be disabled when requested through Meetin.gs customer support. Removal of offending material Users are responsible for any material or data uploaded to the service. However, Meetin.gs has a Takedown Policy. Meetin.gs has the right to remove any offending or infringing material reported by other users or third party organizations. The Takedown Policy describes how Meetin.gs can be contacted regarding any offending material. Third party services Meetin.gs uses third party service providers for online conferencing, teleconferencing, screen sharing, handling meeting materials, and for retrieving login information, contacts, and handling other details. User provides permission to share information with specified third parties and is responsible for any data exchanged with third party services. Service maintenance Meetin.gs does periodic service maintenance that is mandatory for providing the services. The service may be unavailable at a specified maintenance period. Users will be notified of any scheduled maintenance in advance. Service updates The service is constantly improved. Fixes as well as minor improvements are continuously rolled out at specified intervals. Users will be notified beforehand of any major changes or improvements before the update takes place.

11 System Requirements Browsers: Chrome 29+, Firefox 22+, Safari 6+, Opera 16+, IE7+ (partial support) & IE9 (full support) Tested mobile browsers: ios 6.1+ Safari, Android 4.2+ stock Native mobile apps: ios (iphone4+, ipad), Android, Windows Mobile (coming) Calendars: Google Calendar (native), MS Outlook (through phone & ICS calendar invitations), Lotus Notes (through phone & ICS calendar invitations). Native integration with MS Outlook (coming) Address books: Google Contacts, Facebook contacts, import Outlook contacts (coming) Live communication tools: Skype, MS Lync, Google Hangouts, teleconference (your number), custom tool (your URL) Browser extensions: Available on the Google Chrome Web Store, Firefox (coming), Internet Explorer (coming) Supported services on browser extension: Office 365, Highrise, Salesforce, LinkedIn, Facebook, Google Calendar, Gmail Supported open standards: ICS, vcard, HTTPS (AES 256- bit, TLS 1.2), HTML5 Integrated backup options: Dropbox, other options available by integration Contact Information For more information, plans and pricing, please visit our website or contact our sales. Meetin.gs Ltd Web: Sales: Support: Copyright Meetin.gs Ltd All rights reserved.