AARHUS UNIVERSITY BUSINESS AND SOCIAL SCIENCES. bcom WELCOME TO DEPARTMENT OF BUSINESS COMMUNICATION

Transcription

1 AARHUS UNIVERSITY BUSINESS AND SOCIAL SCIENCES bcom WELCOME TO

2 Information leaflet for new staff members at Department of Business Communication

3 INFORMATION LEAFLET 3 CONTENTS CONTENT WELCOME RESEARCH AND TEACHING Research... 5 Teaching... 5 ORGANISATION Department Management... 6 Department Support... 7 PRACTICAL INFORMATION AU Library... 8 AV equipment... 8 BCOMing... 8 Blackboard... 8 Books/complimentary copies for teaching activities... 9 Cancellation/rescheduling of classes... 9 Class hours Conference rooms E-publications /webmail Employee gift club File drive Information IT support Keys and keycards Keycards Kunstklub (the BCOM Art Club) Lunch, coffee and fruit Mail Parking Phone Pigeonholes Printing Salaries office Social media Staff association Staff photo Wireless network USEFUL LINKS MAP

4 4 INFORMATION LEAFLET WELCOME Dear new colleague Welcome to the Department of Business Communication (BCOM). As a new employee you probably have a lot of questions regarding anything and everything. Therefore, we have prepared this leaflet to guide you along the way and hopefully it will provide you with answers to some of your questions. A lot of relevant information is also found online at the AU staff portal (staff.au.dk) and at the Department s staff page (bcom.medarbejdere.au.dk/en). If you have any comments about the contents of this leaflet, please contact Jonas Kretzschmar Fink at jkf@bcom.au.dk, tel Enjoy!

5 INFORMATION LEAFLET 5 RESEARCH AND TEACHING This page presents a quick overview of the Department s activities and focus areas. Research The Department of Business Communication has 5 research groups, the following persons being heads of these research groups: Centre for Lexicography: Professor Sven Tarp Centre for Corporate Communication: Professor Finn Frandsen Translation and Interpreting: Professor Karen Korning Zethsen Knowledge Communication: Professor Jan Engberg Cultural Research Unit: Associate Professor Iris Rittenhofer Teaching In addition, we have 8 teaching groups, the following persons acting as programme coordinators: BA MMC: Professor with special responsibilities (MSO) Anne Ellerup Nielsen MA CC: Associate Professor Irene Pollach English: Associate Professor Sandro Nielsen European studies: Associate Professor Rasmus Brun Pedersen French: Associate Professor Patrick Leroyer Communication: Associate Professor Sophie Esmann Andersen Spanish: Associate Professor Helle Dam Jensen German: Associate Professor Tina Paulsen Christensen You can read much more about our research and teaching activities at the Department s website bcom.au.dk

6 6 INFORMATION LEAFLET ORGANISATION Department Management Head of Department Christa Thomsen is Head of Department. Contact info: Tel: Office: 627, building 1483 Section Managers Together with the head of department and the head of department secretariat, the section managers make up the department management. The responsibility of the section managers has been delegated from the head of department. Section managers are appointed by the head of department and the dean for a 3-year period. Section Manager Business Language Kirsten Wølch Rasmussen is Section Manager of the Business Language Section which includes the English, German, French and Spanish teaching groups together with a few members of the European Studies (EST) group. kwr@bcom.au.dk Tel: Office: 636, building 1481 Section Manager Corporate Communication Helle Kryger Aggerholm is Section Manager of the Corporate Communication Section which includes the Corporate Communication group and a few members of the EST group. hag@bcom.au.dk Tel: Office: 632, building 1483

7 INFORMATION LEAFLET Department Support Head of Department Secretariat Anita Birch Trosborg is Head of the Department Secretariat at BCOM. Anita is mainly responsible for running BCOM s finances and she is also in charge of the administrative staff at the Department. abt@bcom.au.dk Tel: Office: 625, building 1483 Secretary to Head of Department Jonna Pedersen is responsible for the introduction of new employees, practical issues related to retirements/resignations, registration of vacation, illness etc. and the case handling of staff applications. You are always welcome to contact Jonna: jpe@bcom.au.dk Tel: Office: 628, building 1483 Department Support - Education and Research The members of the department secretariat at BCOM provide administrative support to the academic staff members within research and teaching and in a number of interdisciplinary fields, Further information on who we are and what we do can be found at this link: 7

8 8 INFORMATION LEAFLET PRACTICAL INFORMATION On the following pages we have gathered some practical information, which may be relevant to you in your daily life at BCOM from how to borrow books from the AU Library to setting up the wireless network. AU Library The AU Library - Fuglesangs Allé is BCOM s primary library. At the library, you can make reservations or borrow books which will be brought directly to the Nobel Library in building Reservations may also be made online via the library s website After use, the book must be returned to the library return box at the Nobel Library. BCOM s contact persons at the library are Anne Andersen, Nick Atkinson, and Betina Sjøstrøm and you are always welcome to contact them if you need help. Read more at bcom.medarbejdere.au.dk/en/practicalinfo/library/ AV equipment All classrooms and meeting rooms are equipped with projectors and loudspeakers. There is a fixed computer in every auditorium, but not so in every classroom. Therefore, we recommend that you bring your own laptop if you have one! Connectors for picture, sound and network are available in all rooms, but Mac users must remember a VGA connector/adapter. Please contact Anita Birch Trosborg if you need to borrow an extra adaptor. If you are not able to bring your own laptop to a class, you can borrow one. Please contact the BSS IT support in the Nobel Park (Tel: / bss.it@au.dk). In all rooms with AV equipment you will find an information note with three important phone numbers for urgent help and a manual to the AV equipment. BCOMing BCOMing is BCOM s interactive platform for internal knowledge sharing. The purpose is to contribute to increased cohesion at the department in and across buildings, sections, centres, teaching and research groups. All subjects are welcome- They may be academic in nature or relate to a hobby. You log on to the site via Blackboard. To gain access new staff members have to contact one of the administrators of the group who are: Jonas Kretzschmar Fink (jkf@bcom.au.dk), Bente Mosgaard Jørgensen (bmj@bcom.au.dk) and Helene Christensen (hech@bcom.au.dk). Blackboard Blackboard is the new BSS teaching platform for online course management and E-learning and it is available at this link:

9 INFORMATION LEAFLET 9 blackboard.au.dk/ Here, you can communicate with your students about your teaching activities, upload material and much more. The IT department offers introductory courses, workshops and online courses to Blackboard. You can also book an IT supporter to come to your office. He or she will be able to answer specific questions, guide you through the system or solve specific problems for you. We encourage all new employees to sign up for such a course where you will also be given a manual. If you have any subsequent questions concerning the use of the platform, please contact the Department s superuser Pernille Kiss Hansen (pkh@bcom.au.dk). Read more about Blackboard and get an outline of courses and functionalities at medarbejdere.au.dk/en/main-academic-areas/business-and-social-sciences/teaching-and-examination/blackboard/ Books/complimentary copies for teaching activities You may apply for the purchasing of literature directly related to your research and/or teaching activities. Reference books, dictionaries and encyclopaedia are given the highest priority. Complimentary copies If possible, though, we strongly encourage you to make an effort in acquiring complimentary copies for your teaching activities and to make a reservation for background literature with the AU Library. In order to receive a complimentary copy, standard procedure will usually be to contact the publisher directly. They will often ask you to fill in a form. If you have questions to this process, feel free to contact Jonna (jpe@bcom.au.dk) in room A complimentary copy is your personal property. Application for books If, however, a complimentary copy is not an option, you may apply for funding from the Department. The application form is located at BCOM s staff portal at: The form must be completed by the applicant and subsequently ed to jpe@bcom.au.dk or handed to Jonna in 628. If your application is approved, the book is automatically ordered and brought to your pigeonhole. Please note that all books acquired in this manner are the property of AU and that you must not write in them. When ending your employment with AU, books should be returned to Jonna. Cancellation/rescheduling of classes In the case of illness, classes must be cancelled as soon as possible. Cancellation of classes must be made via Blackboard by sending a message to the students and notifying StudiePlan at studieplan@au.dk. BCOM s primary contact person is Dorrit Winther Rasmussen (dwr@au.dk / ). If you are not able to cancel yourself (eg. due to illness), please contact the relevant secretary. Permanent rescheduling of classes Permanent rescheduling of classes must be done via StudiePlan (Tel: ), which will then post the rescheduling via Blackboard at this website:

10 10 INFORMATION LEAFLET studerende.au.dk/en/studies/subject-portals/business-communication/teaching-and-examination/timetables-language-andcommunication/ At this address, you can also see your personal schedule for the entire semester week by week. Temporary rescheduling of classes For temporary rescheduling of classes please contact StudiePlan for allocation of a new classroom. StudiePlan will also handle cancellation of the originally scheduled teaching activities, Class hours Classes of the day-time study programmes are typically between 8:15 am and 6:00 pm. However, due to a shortage of classrooms and lecture rooms, you may have to teach classes until 7:00 pm. Conference rooms Reservation of classrooms for meeting activities can be made by contacting StudiePlan ( ). During peak periods, it may be difficult to get mid-day classes. Conference rooms in the Nobel Park are booked through the Outlook calender. Read more about how to do this and see an overview of available conference rooms at the staff portal: bcom.medarbejdere.au.dk/en/practicalinfo/conferencerooms/ The Lounge (room ) cannot be booked from 12:00-13:00 (lunch). E-publications Your teaching material may conveniently be distributed to your students electronically. Read more at this link: bcom.medarbejdere.au.dk/en/practicalinfo/examination-service/ /webmail Jonna will provide you with a user name and an address, which will give you access to our systems. You may check your address from home at the following website: Enter your username and password in the usual manner, which will activate your personal inbox. Employee gift club BCOM has an employee gift club for the permanent staff. More information is available at the BCOM staff portal: bcom.medarbejdere.au.dk/en/employees/bcomasaworkplace/gift-club/

11 INFORMATION LEAFLET 11 File drive BCOM staff is allocated a drive on which they may store (backup) their electronic files. If you log on to an AU personal computer, your drive will be: Username at asb\local\staff\users (M:) Find your colleague Contact info on all permanent staff members are found at the AU website: person.au.dk/ Information The BCOM website and staff website, regular newsletters, meetings, information/minutes from the Study Committee, Programme Coordinators, the Departmental Forum and Heads of Research are all channels of communication providing you with relevant information. The website also has a page with relevant information and links aimed at our external lecturers. See more at: bcom.medarbejdere.au.dk/en/ IT support IT support at the Nobel Park is located here: Jens Chr. Skous Vej 5, building 1482, above the stairs by the canteen 8000 Aarhus C Tel: bss.it@au.dk Opening Monday Friday: 8:00 am 14:00 pm hours: NB! After 14:00 pm please contact the Servicedesk at Bartholins Allé, building 1322, and after 16:00 pm the one at Fuglesangs Allé, building Evenings and during weekends, support is limited. Read more at medarbejdere.au.dk/en/administration/it/main-academic-areas/au-it-bss/ Keys and keycards All new employees will be provided with a key and a keycard as part of the general introduction. New part-time lecturers/teachers receive a keycard only, since the offices assigned to temporary lecturers are equipped with a code lock. When ending your employment at AU, you must return your key and keycard to Jonna.

12 12 INFORMATION LEAFLET Keycards The Nobel Park is open for access all weekdays from 7:00 am till 18:00 pm. If you arrive outside the opening hours, the only way to gain access is with a keycard. Card readers have been set up next to all entry points and on every floor. Please contact Jonna, if you need a keycard. All classrooms are open, but if you should happen to meet a closed door, please contact the relevant Building Services staff at this address: The Nobel Park: (Build./room: ) Fuglesangs Allé: (Build./room: 2628-M24) Universitetsparken: (Build./room: ) Tåsingegade: (Build./room: ) Trøjborg: Søauditorierne: Kunstklub (the BCOM Art Club) In the autumn of 2013 the art club at Department of Business Communication was established. The purpose of the club is to gather those staff members, who are interested in art, around social and aesthetic events and at the same time beautify our everyday lives at the department to the delight of everyone across age and academic groups. To become a member you must be employed or previously have been employed at the department. The annual fee is 250 DKK which must be paid into the account of the club (account no ). As a member, you automatically participate in the annual draw to win the art pieces of the art club. The draw takes place at the annual general meeting. Read more about the art club and sign up at bcom.medarbejdere.au.dk/kunstklubben/ Lunch, coffee and fruit All members of staff at BCOM have access to free coffee and tea. All kitchens are equipped with a regular coffee maker for general use and the kitchens in building 1481, 5 th floor and building 1483, 6 th floor both have a hot drinks machine with a selection of coffee and chocolate drinks. BCOM also has a fruit scheme where fresh ecological fruit is delivered twice a week to the kitchens mentioned above. You are very welcome to eat your lunch in room (The Lounge) between 12:00-13:00 pm. Other places to buy food Food and beverages are also on sale at the Nobel canteen in building 1482.

13 INFORMATION LEAFLET 13 Mail Incoming mail Mail is distributed once a day in building 1483, room 534 sometime during the morning hours. After that, the mail is brought to building Outgoing mail Through the internal mail service of AU letters and packages can be sent to all members of AU staff. The same goes for external mail. Internal as well as external mail is placed in the relevant outboxes by the pigeonholes in building The mail is picked up daily during the morning hours. Office Permanent If you are a permanent staff member, you will be provided with your own office space and computer. space staff Part-time lecturers/teachers If you are employed as a part-time lecturer/teacher, you will be based in the offices assigned to temporary lecturers which are located in: Building 1481, 5 th floor South, room 546 Building 1483, 4 th floor South, room 424 Building 1483, 4 th floor South, room 422 The rooms all have coded locks. Please contact the secretaries to acquire the code. The rooms are also equipped with lockers (with locks) for storing teaching materials. Please contact Dorthe, doleh@bcom.au.dk to get a key (against a deposit). The offices assigned to temporary lecturers must NOT be used to host meetings with students or as a place for handing in student assignments. Instead, such hand-ins must take place in the consultation rooms. Consultation rooms BCOM has two consultation rooms, which can be booked through the Outlook calendar. The rooms are placed in: Building 1483, 4 th floor South, room 426 Building 1483, 4 th floor South, room 428 All offices are equipped with bins, which may only be used for paper or cardboard waste. You have to empty your bin yourself. To that purpose we have put paper and cardboard containers in all copy rooms. Other waste must be put in bin bags in the kitchens. Parking At the Nobel Park, there are 3 underground parking facilities as well as a large outdoor car park. See map of basement parking at: bcom.medarbejdere.au.dk/en/practicalinfo/parking/ Phone All extensions consist of five digits. If you wish to call an employee directly from your home, you must dial the 5-digit extension. If you wish to call someone outside of the AU campus, you must first dial 0 for an outside line.

14 14 INFORMATION LEAFLET Pigeonholes All BCOM employees have an assigned pigeonhole with their name on it where mail, internal as well as external, is delivered daily. Building 1481, 5 th floor copy room (525) here are all the pigeonholes of permanent staff based in 1481 Building 1483, 4 th floor copy room (413) here are the pigeonholes of all part-time staff Building 1483, 5 th floor copy room (534) here are the pigeonholes of permanent staff based in 1483 Printing By using the feature Secure print it is possible to send a print job from your computer to the printer and at the same time withhold actual printing of your documents until it is convenient for you. Actual printing must subsequently be initiated by you on the copying machine. The advantage is that you may avoid having your documents mixed up with other prints/copies and prevent them from ending up in the wrong hands (confidential documents). Follow the link below to learn how: bcom.medarbejdere.au.dk/en/practicalinfo/printingandcopying/ We encourage you to never leave the copying machine out of order and ask you to either try to fix the problem yourself or to get help. Please keep in mind that your colleagues may also need to use the machinery. Salaries office You can contact the salaries office through BCOM s HR partner or HR supporter: Anette Christiansen (HR partner) ach@au.dk Tel: Tilde Hove Jacobsen (HR supporter) Tjacobsen@au.dk Tel: More information about BSS HR is found at this link: medarbejdere.au.dk/en/administration/hr/aboutauhr/au-hr-bss/ All pay slips are distributed electronically via e-boks and borger.dk. Please contact BSS HR for further information. Social media For the sake of communicating with external and internal stakeholders, BCOM has an official profile on Facebook (Department of Business Communication), Linkedin (Department of Business Communication) and Twitter (@BSSBCOM). We have also set up a closed Facebook group for the staff members of BCOM called BCOM Staff. Furthermore, there are a number of social media in academia in which the staff members are encouraged to set up a profile. Among these are Researchgate.com, Academia.edu and Google Scholar.

15 INFORMATION LEAFLET 15 Staff association Every month, the Staff Association at School of Business and Social Sciences arranges social and cultural events to bring together faculty and staff from across departments. There are currently about 350 members. The annual fee is 20 DKK per month for full-time staff members and the fee is deducted from your salary. You sign up by sending an to with your name and cpr number. Read more about the association and events: medarbejdere.au.dk/en/main-academic-areas/business-and-social-sciences/asbstaffassociation/ Staff photo As a new staff member at School of Business and Social Sciences you are welcome to get your photo taken by scheduling an appointment with AU Communication, BSS. The photo will appear on your PURE profile. You can also get a brief introduction to the PURE system after the photo shoot. The photo shoot takes place in building 1443, room 235. Read more at: medarbejdere.au.dk/en/main-academic-areas/business-and-social-sciences/praktisk-info/staff-photo/ Wireless network All rooms at Aarhus University are equipped with wireless network. Eduroam is the preferred wireless network for students and staff at AU. To access and set up eduroam on your computer please go to: eduroam.au.dk/ny/

16 16 INFORMATION LEAFLET USEFUL LINKS What AU administration Where AU web AU employee web Staff portal for all AU staff AU HR AU Communication BCOM web BCOM employee web (Employee specific information) Building services Course catalogue (contains all course descriptions) IT support Learning Styles Lab (courses) Personal Schedule Teaching platform For each subject and class: list of students, announcements, opportunity to upload files, chatroom, link to course catalogue, etc. Templates (AU) For letters, power points, etc. Templates (BSS) Webmail Check your from outside AU. ng/design-manual/

17 INFORMATION LEAFLET 17 MAP Map of the Nobel Park P Entrance Jens Chr. Skous Vej P Entrance Randersvej Jens Chr. Skous Vej P Entrance Nordre Ringgade

18 Department of Business Communication Jens Chr. Skous Vej Aarhus C Tel.: jpe@bcom.au.dk Web: bcom.au.dk