GETTING STARTED IN DENMARK

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1 Fall 2015 GETTING STARTED IN DENMARK Orientation and registration AU, International Center Ms Anne Pletschette Langer, International Coordinator, Ms Vibeke Tyrre Pedersen, Relocation Officer,

2 Agenda for this morning 08:30-08:45 Sign-Up at the International Centre 08:45-09:00 Transportation to the International Citizen Service 09:00-09:30 Hand in of documents to public authorities 09:30-09:40: Information on Danish Courses by Lærdansk 09:40-10:10 Welcome and Orientation What you need to know as newly arrived international AU employee 10:10-10:30: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 10:30-? Registration at public authorities Individual questions Notice! Notice! Transport back to AU is not included in the programme Are you on the Special Tax Scheme for Researchers No tax card at ICS 2

3 Fall 2015

4 Danish Language Centre 3500 students, 115 nationalities

5 Danish classes for everyone crash course, full semester or online courses 5 packages / 50 lessons each face-to-face & online lessons certificate after each package timeframe: 1.5 years to complete

6 Crash Course in Danish two intensive weeks (Monday Friday) from 8.30 am to at the International Centre deadline: 7 October 2015 next course: weeks 43 and 44

7 Full semester Courses afternoon: or evening: twice / week in Nobel Park campus or at the International Centre deadline: 7 October 2015 start date: week 43

8 Current offer Crash Course, weeks 43 and 44 Monday & Wednesday, to (week 43) Tuesday & Thursday, to (week 43)

9 Online Courses Netdansk: 100% online education interactive platform & forum your choice: 5 or 10 lessons / week flexible start date

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11 Facebook: laerdanskau Instagram: speakdanish

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13 Agenda for this morning 08:30-08:45 Sign-Up at the International Centre 08:45-09:00 Transportation to the International Citizen Service 09:00-09:30 Hand in of documents to public authorities 09:30-09:40: Information on Danish Courses by Lærdansk 09:40-10:10 Welcome and Orientation What you need to know as newly arrived international AU employee 10:10-10:30: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 10:30-? Registration at public authorities Individual questions Notice! Notice! Transport back to AU is not included in the programme Are you on the Special Tax Scheme for Researchers No tax card at ICS 13

14 International Academic Staff Service (IAS) (International Centre) Practical information, registration, tax, housing, spouse, children etc. Help Desk (general enquiries) Monday Friday 10h00-14h00, Thursday 10h00-13h00 / Welcome to Aarhus University AU website for new employees. Info, sign-up, links. AU HR department / Graduate Schools Contractual issues, holiday rules, leave, parental leave, pay roll, policies, working environment, working hours

15 Survival kit! 15

16 Introduction Day at AU Introduce all new employees to AU 8 October from 9am to 2pm in Aarhus Meet the senior management team at AU Receive a guided tour around the University Park Rules and guidelines for employees at AU Introduced to AU services for Academic Staff Opportunity of creating your network of colleagues Further information and sign-up: 16

17 Non-EU/EEA citizen: Residence cards with biometric features contact IAS if haven t received the card within 4 weeks Re-entry permit is necessary if you leave Denmark before you receive the residence card Extension: Remember to apply for an extension, before your permit expires New position at AU? It might require a new permit Please contact your HR-partner or us See: 17

18 Salary and Payslip Salary is at disposal at the very last banking day of the month Tax is deducted before the salary is paid out to you You have to register with SKAT (tax authorities) in advance (if not, you ll be taxed 55%!!) You need a (Danish) bank account to have your salary transferred into Your payslip will be sent to your digital mailbox a few days in advance of the salary payment You and AU pay contributions to pension through the wage, % of wage (17.10 % of 85 % of wage for PhDs) 18

19 Concurrent holiday Research assistant PhD fellow Pension paid out with salary Research assistant PhD fellow Postdoc Postdoc Postdoc Researchers tax scheme Assistant professor* Assistant professor Assistant Professor Associate professor* (Associate professor) Associate Professor Professor (Professor) Professor Head of Department Maximum duration of up to five years Employed in a fixed term or permanent position Recruited from outside Denmark Non-Danish citizenship Fixed-term employment of maximum five years Recruited from outside Denmark Not tax liable to DK for the last 10 yrs Recruited from outside DK Newly arrived to DK (max 4 weeks) Max period of 60 months *: Including Assistant and Associate Professors employed according to the Job Structure for the Bachelor Engineering Programme and the Global Business Engineering Programme. 19

20 Coverage by AU insurances while working at AU AU Employee and Guests: AU covers you in case you sustain an injury on the job Insurance covering travel on official business You are covered against acute illness while working abroad for AU NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation! Ask for the AU Travel Insurance Card see link in the follow up EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC See 21

21 Taxation For questions regarding taxation, please contact: Special researcher tax scheme: Your HR-partner Tax info: The Danish tax authority SKAT Personal assistance by appointment only Phone number: Web: Tax advice: PWC (at your own/department expenses) Tax seminar: UIC tax seminar twice a year (March and November) Also see: 22

22 Working hours 37 hours a week = full time position Usually you are not entitled to overtime pay Normally half an hour paid lunch break is included in the 37 weekly working hours weeks of paid holiday Sickness: Normally full pay during sickness Sickness of children: Paid leave for the first two days of sickness of a child 23

23 Paid Holidays 2015 These days are paid holidays regardless of how long you have been employed: 1 January New Year s Day 2-3 April Maundy Thursday and Good Friday 5-6 April Easter Sunday and Easter Monday 1 May* Labour Day 1 May Store Bededag (Danish Rogation Day) 14 May Ascension Day May Whitsunday and Whit Monday (Pentecost or Pinse) 5 June Constitution Day December Christmas Eve and Christmas Day 26 December Boxing Day 31 December New Year s Eve * Employees can take 1 May off by agreement with their immediate superior if, in their superior s opinion, the work situation permits 24

24 Looking for long term accommodation? Here you can find or post advertisements for free if you are seeking or renting out accommodation. This is Denmark's largest housing portal. Site in English, but most adds are in Danish. Networking: This is often the best opportunity! Introduction to housing in Aarhus: 25

25 How do I get around Aarhus and DK? Public transport (bus, train, metro) or APP to find connections from A to B Local and regional transport (bus / commuter trains) Buy a 10-trip bus pass ( klippekort ) valid for both regional trains and busses Possible to buy tickets (cash only, no credit cards) on busses, but not on trains Penalty fees: 750 DKK! Monthly pass (periodekort) DKK 365 (travel within the city) for 30 days Buy at Aarhus Bus Station See 26

26 How do I get around Aarhus and DK? National connections (train/bus): (trains), DSB APP or (bus). Buy tickets in advance (online), seat reservations are recommended Rejsekortet the new travel card for all public transport: Buy it at Most affordable to use in Copenhagen area and for travel across the country Rejsekort is an electronic ticketing system for travelling by bus, train and metro. Be like a Dane get a bike: Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK (cheap bike) 27

27 Networking, Socializing, International Clubs and Associations University International Club (UIC) Meetings every week, all year around (usually Wednesdays) Program in the Welcome Package and at PhD House Activity Group The group organizes events of interest to PhDs and postdocs Web: Facebook: PhD House Activity Group at Aarhus University AU Exercise Centre on campus Membership subscription fee DKK /month, 28

28 Our follow-up Within a few days we will send you two s: Todays presentations and link to a survey to fill out about todays event Sign-up for AU Introduction Day Keep an eye out for these s! 32

29 How to get back to AU We will not take you back to AU, but we have provided you with a map. ICS can call a taxi for you (at your own expenses). Walking distance from ICS to International Centre is approx. 1.5 km 34

30 Thank you for your attention! Ms. Anne P. Langer, International Coordinator, Mr. Michael Winther, Head of IAS, Ms. Vibeke Tyrre Pedersen, Relocation Officer, 35

31 Agenda for this morning 08:30-08:45 Sign-Up at the International Centre 08:45-09:00 Transportation to the International Citizen Service 09:00-09:30 Hand in of documents to public authorities 09:30-09:40: Information on Danish Courses by Lærdansk 09:40-10:10 Welcome and Orientation What you need to know as newly arrived international AU employee 10:10-10:30: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 10:30-? Registration at public authorities Individual questions Notice! Notice! Transport back to AU is not included in the programme Are you on the Special Tax Scheme for Researchers No tax card at ICS 36

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