The ODU Guide to Teaching Online

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1 The ODU Guide to Teaching Online Created by: The Center for Instructional Technology and e-learning Updated 2014

2 2 Table of Contents Table of Contents... 2 Welcome!... 3 Learning Your Way Around the ODU Web... 4 helpdesk.ohiodominican.edu... 4 oduonline.ohiodominican.edu... 4 webmail.ohiodominican.edu... 5 webfile.ohiodominican.edu... 5 courses.ohiodominican.edu... 5 ANGEL Learning Management System... 6 elearning.ohiodominican.edu... 6 ANGEL Training... 6 Course Materials... 7 MASTER Courses... 7 ANGEL Policies... 8 Course Access... 8 ANGEL Mail... 8 Student Help with ANGEL... 9 Instructional Technology Tools IDEA Course Evaluations Collaborate Live Conferencing TurnItIn... 11

3 3 Welcome! And, congratulations on your appointment to teach an online course at Ohio Dominican University! This booklet provides important information about teaching for ODU. If you have received this booklet, it means you have been assigned an online class and completed the hiring process. We intend this booklet to be a guide for first time users and a reminder for those who have taught before. If this is your first time through, we recommend you start at the beginning and follow through to the end. If you have already taught before, please use the table of contents to direct you to the information you need. Again, congratulations and let s get started!

4 4 Learning Your Way Around the ODU Web The ODU community has several important intranet sites, all of which require you to use a login and password for access. Once you are assigned a login and password, you can access the intranet from any computer with internet access. The Ohio Dominican University Help Desk assigns username and passwords. You may present a photo ID at the Help Desk window located on the second floor of the Spangler Library to obtain your password, or call the Help Desk at and answer some security questions to verify your identity. helpdesk.ohiodominican.edu The help desk can be reached by at or by phone at If you contact the helpdesk by , please use your ODU mail account if possible. It makes it easier for the Help Desk to verify your association with ODU. ODU uses the same login and password for all but TK20. You will receive special instructions for using TK20, if your department requires it. There are five main sites that house information all instructors need. The following section explains these sites. You can access these sites from the ODU website, myodu.ohiodominican.edu myodu provides faculty with a plethora of information about ODU and is a good starting point, as it links to Webmail, ANGEL, and ODU Online. Remember to login to the website to see all the information available to faculty. You can also send your students to myodu where they will have access to student centered information like the bookstore and the Help Desk. oduonline.ohiodominican.edu ODU Online provides faculty with information about their classes. You can get a copy of your roster by logging into ODU Online and selecting Faculty. From there you have a list of options: My Advisees, Class Roster, Grading, Search for Sections, My Class Schedule, Student profiles. Online faculty will primarily use the class roster and grading options. Grades are due at Midterm and Finals. You will be sent an by the Registrar about a week before the final grades are due. It is extremely important to be timely when imputing your final grades, especially when you have graduating students in your class. Final grades are due 48 hours after the last day of class.

5 5 You can calculate and keep track of your students grades in the ANGEL gradebook; however, you will need to post final grades into ODU Online for them to be official. It is your responsibility to make sure the grades are posted before the end of the deadline set by the Registrar. Additionally, the ODU Online roster always trumps your ANGEL roster. The ODU Online roster is the most current. webmail.ohiodominican.edu ODU uses Outlook 365 and Webmail as the official mail server. The Information Services (IS) department Help Desk will provide you with support and answer any questions you have about using ODUWebmail. Faculty members are strongly discouraged from using other accounts to contact students and communicate with departments at ODU. Please do not forward your ODU to an account at your home, work, or another school. webfile.ohiodominican.edu All faculty are given space on the h: drive and many important documents are available on the f drive. You can access these files from home with WebFile, which uses a program called WebDAV to give you access. It is recommended that you use the h: drive to store all your official ODU documents as the h: drive is backed up frequently and is very secure. WebFile uses your ODU login and password to provide you with access. courses.ohiodominican.edu Your online classroom will be housed in ANGEL. The Center for Instructional Technology and elearning (CITe) is responsible for the ANGEL Learning Management System. CITe help is available Monday through Friday from 8 a.m. until 4 p.m. If you need assistance at other times, please the ANGEL Administrator at CITe staff regularly checks their in the evenings and on weekends and will respond as soon as possible. Normally, you will receive an answer within a few hours and always within 24 hours.

6 6 ANGEL Learning Management System Once you have your login and password and are officially assigned to the course, you will receive an from the ANGEL Administrator indicating your course is available for you. The process from signing the final papers and getting the ANGEL letter can take up to 72 hours because there are three different software systems communicating to make you official. There are a few things to remember once you get this - The login and password for ANGEL is the same as your ODU login and password, and your login is also the first part of your address: - You can see the materials in your course, but your students cannot until you enable the course. - The Help Desk is responsible for your login and password, not the ANGEL Administrator. elearning.ohiodominican.edu The Center for Instructional Technology and elearning (CITe) is responsible for the ANGEL Learning Management system. CITe help is available Monday through Friday from 8 a.m. until 4 p.m. If you need assistance at other times, please the ANGEL Administrator at Angel administrator. CITe staff regularly checks their in the evenings and on weekends and will respond as soon as possible. Normally, you will receive an answer within a few hours and always within 24 hours. ANGEL Training ANGEL training is required for all faculty members teaching online. An online, self-paced introduction to ANGEL is available, as well as one-on-one training on ODU s main campus. Some programs also insist that you attend a 4 hour orientation to their program to prepare you to represent ODU and teach effectively. A list of ANGEL Training options and when they are offered are available on the CITe website. You can sign up for specific sessions by using the contact information on the CITe. Once you have taken general training, there are many tutorials available on the CITe website to help you with your tasks. These include videos and printable instructions. The CITe staff is always ready to help you if you have specific ANGEL questions.

7 7 The Faculty Resource Center (FRC) is your one stop for all Angel documentation. In addition to hands-on tutorials, there are videos and detailed documentation to download for the different components in Angel. There is also documentation for other technologies, information on online teaching, and the training calendar. See the image before for a view of what is included in the FRC. Course Materials All ANGEL courses arrive completely empty. It is up to each instructor to load materials for their students. Contact CITe to set up one-on- one Angel training or to be signed up to participate in the Faculty Angel Online Training course. Once you have participated in ANGEL training, you will be prepared to load basic files and collect assignments from your students. We suggest keeping a copy of the Faculty Start-Up Guide nearby when you start building your course. If you didn t receive a copy already, you will find a link on the ANGEL Login page. Additional workshops on more advanced ANGEL topics may be of interest to you, or you can review tutorials on the CITe website. Your division may have asked you to teach from a pre-built course designed specifically for the online program you re teaching in. These are known as MASTER Course Templates and you can load the materials in all at once. MASTER Courses A MASTER Course is a template designed by your division and should contain everything you and your students need to participate in the course. All PowerPoint presentations, readings, and assignment collection dropboxes or discussion boards have been pre-built for you. Contact CITe if you need help copying the MASTER course into your course shell.

8 8 ANGEL Policies The full policies are on the CITe website. Information for ANGEL courses comes from Colleague, the data system used by ODU, and is controlled by the Registrar s Office, which gets its information from the division chairs. Once your chair assigns a course to you, it can take up to 72 hours before you will see the course in ANGEL. Most courses are assigned 4 weeks before the course begins, so this is not usually a problem. If there is a problem, you will need to contact your chair to resolve the issue. The ANGEL Learning Management System (LMS) treats each course per semester as a separate entity. This is to say, 14SP ENG is a self contained unit. Four weeks before summer term, 14SU ENG is generated in ANGEL, based on the course listing in Colleague. These course shells can not be repurposed or reused, as your students are automatically populated into your course roster. Course Access - You must enable your course (turn it on) before students can get in. Instructions for this are provided in the Faculty Start-Up Guide. - Only those with valid ODU logins will have access to ANGEL courses. - Course rosters will be updated every two days until students can no longer add courses. Then they are updated on Mondays, Wednesdays, and Fridays. - The ODU Online roster is the most accurate. Although students are automatically populated into your ANGEL course, students are not automatically dropped from ANGEL. - It is the responsibility of faculty to remove dropped students from their ANGEL roster. Failure to remove dropped students will result in those students receiving a course evaluation. Instructions for removing dropped students are available in the Faculty Start-Up Guide. ANGEL Mail There are two official systems at ODU: ODU and ANGEL Mail. ANGEL Mail is specific to the ANGEL system and each course. Both IS and CITe support ONLY ANGEL Mail and ODU . The use of 3 rd party accounts for university business is discouraged. If you would like to forward your ANGEL Mail to your ODU , login to ANGEL and enter your ANGEL Mail inbox. Click Preferences and follow the menus on screen for forwarding options.

9 9 Student Help with ANGEL - A Student Start-Up Guide is available on the ANGEL homepage. - No training is provided for students, as the system is designed to be self-directed. - Online courses should be enabled and open for student access one week before the course begins so they can resolve technology issues before assignments are due. - Students should call the ODU Help Desk if they are experiencing technology issues. Instructors may attempt to troubleshoot common technology issues with their students, but technology should never be an excuse for late or incomplete assignments.

10 10 Instructional Technology Tools IDEA Course Evaluations IDEA Online, by The IDEA Center, is used to collect course evaluations online. You will receive a Faculty Information Form by during the week of midterm. This form is required to process your course evaluations. You will receive an reminder every 7 days until the FIF has been filled out. Students will receive their course evaluation via at midterm and will have until the Monday following the last day of class to complete the course evaluation. reminders are sent every 7 days until the evaluation has been completed. Students on your ANGEL roster will automatically receive an IDEA Course Evaluation. It is important that faculty remove students who have dropped the class from their ANGEL roster before midterm. Instructions on removing dropped students are provided in the Faculty Start-Up Guide. For questions about IDEA, compose an to Angel administrator. Collaborate Live Conferencing Collaborate is the live conferencing package at ODU. If you are teaching from a pre-built MASTER Course, your division may have provided you with a Collaborate Plan. The Collaborate Plan is a file that will pre-load slides and activities into Collaborate during your live class session. If provided, you will find the Elluminate Plan files on the Notes To the Instructor page in ANGEL. The CITe also provides support for Collaborate. You are strongly encouraged to conduct a mocksession with a member of the CITe staff before your course begins. This will help you fine-tune your presentation and technical skills in the synchronous online environment. To schedule a time for your mock-session, compose an to Angel administrator.

11 11 TurnItIn Turn It In is a plagiarism detection product used at ODU. If you suspect plagiarism in your course, you are encouraged to contact the CITe. TurnItIn integrates with ANGEL. You may find that some dropboxes used to collect assignments in ANGEL are connected to TurnItIn. For questions about TurnItIn, compose an to Angel administrator.

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