ANZ TRANSACTIVE TRADE: ENHANCEMENTS Enhancement details 07.2014

ANZ TRANSACTIVE TRADE: ENHANCEMENTS Enhancement details 07.2014

CONTENTS WHAT S NEW IN THIS RELEASE OF ANZ TRANSACTIVE TRADE? 3 ENHANCED TRADE LOAN FUNCTIONALITY 3 WHAT WILL CHANGE? 3 WHY IS IT CHANGING? 3 WHAT DOES THIS MEAN FOR ME? 3 WHAT WILL IT LOOK LIKE? 3 SEND FOR REPAIR FUNCTIONALITY 9 WHAT WILL CHANGE? 9 WHY IS IT CHANGING? 9 WHAT DOES THIS MEAN FOR ME? 9 WHAT WILL IT LOOK LIKE? 9 ADDITION OF EMAIL ADDRESS FIELD IN SELF SERVICE USER PREFERENCES 11 WHAT WILL CHANGE? 11 WHY IS IT CHANGING? 11 WHAT DOES THIS MEAN FOR ME? 11 WHAT WILL IT LOOK LIKE? 11 CHECKER WORKFLOW FUNCTIONALITY 12 WHAT WILL CHANGE? 12 WHY IS IT CHANGING? 12 WHAT DOES THIS MEAN FOR ME? 12 WHAT WILL IT LOOK LIKE? 12 PANEL AUTHORISATION FUNCTIONALITY 14 WHAT WILL CHANGE? 14 WHY IS IT CHANGING? 14 WHAT DOES THIS MEAN FOR ME? 14 WHAT WILL IT LOOK LIKE? 14 DUAL APPROVAL ON REFERENCE DATA 18 WHAT WILL CHANGE? 18 WHY IS IT CHANGING? 18 WHAT DOES THIS MEAN FOR ME? 18 WHAT WILL IT LOOK LIKE? 18 2

WHAT S NEW IN THIS RELEASE OF ANZ TRANSACTIVE TRADE? The following enhancements have been implemented as part of the latest ANZ Transactive Trade system upgrade. > > Enhanced Trade Loan functionality > > Send for Repair capability > > Email address inclusion in Self Service User Preferences > > Checker workflow functionality > > Panel authorisation functionality Note: these changes will only be visible to you if they have been enabled in your Corporate Customer Profile and/or Security Profile as part of your ANZ Transactive Trade setup. ENHANCED TRADE LOAN FUNCTIONALITY WHAT WILL CHANGE? This enhancement contains 2 parts with the first being the ability to select from 2 new loan types in the Loan Request Details section. You can now select either Trade Loan Receivables or Trade Loan Payables in addition to the existing loan types of Export Loan and Import Loan. The second is the ability to upload a file of Receivables or Payables invoice data and initiate a new Loan Request from the data contained in the file. You can select to create a new Trade Loan at the time you upload the file or you can create one later from the invoice data previously uploaded. WHY IS IT CHANGING? Previously, under an Import Loan loan type, you could only select to credit proceeds to a single beneficiary. With the Trade Loan Payables loan type, you can choose to credit the loan proceeds to multiple beneficiaries and specify the payment method and amount to be disbursed to each. The upload file capability saves you time and effort by automatically generating a Loan Request relating to a large number of invoices. For both payables or receivables type trade loans, details such as Supplier, Supplier Bank, Buyer, Invoice numbers and reference details can be automatically populated and linked to a new Loan request. WHAT DOES THIS MEAN FOR ME? For invoices in the same currency, you will now be able to create a single Loan Request transaction and instruct ANZ to pay the proceeds to multiple beneficiaries in the same transaction. This will eliminate the need for multiple transactions to be completed. You will also be able to create payables or receivables Trade Loans based on data contained in an invoice data file. WHAT WILL IT LOOK LIKE? There will be a few subtle differences that will appear when you select the New Trade Loan Payables or Trade Loan Receivables Loan types. If either of these options are selected, a new Calculate Discount/Interest button will appear and when pressed you will be able to view an estimated interest amount based on the loan amount and loan term. 3

Trade Loan Payables: (For a manually created Trade Loan Request) When this Loan type is chosen, the Loan Instructions in section 3 will allow you to select a new option for Multiple Beneficiaries. You will need to complete some new fields that previously did not exist prior to this enhancement. Payment Method: Payment method defines if the payment for this beneficiary is a domestic payment or an international payment (cross border). > > Select RTGS for a domestic payment > > Select Cross Border FT for an international payment > > ACH/GIRO is not applicable for clients in Australia and New Zealand 4

Charges: The Charges option will define which party will bear the charges of the receiver s bank/s. The default is to select Beneficiary. Beneficiary Bank: You can now search for the Beneficiary Bank using Bank/Branch Code search functionality. If the Bank/Branch Code is unknown you must enter the Beneficiary Bank Name, Address and Country fields to continue. 5

Regulatory Reporting Details: These fields are not mandatory unless otherwise specified by ANZ. Once all of the mandatory fields have been completed press the Save Beneficiary button under the Regulatory Reporting Details section. The saved beneficiary details will then appear at the top of Section 3 in a table view. To add another beneficiary, press the Add Beneficiary button and repeat the same steps for the next beneficiary. NOTE: Upon saving a new beneficiary, the Loan Amount will dynamically update to reflect the sum of the individual beneficiary payments. To delete a beneficiary that has been previously saved, scroll to the right of the beneficiary table and press Delete. 6

Invoice Details: If you have previously uploaded invoice data into ANZ Transactive Trade and you wish to link those invoice details to the trade loan press the Add Invoice(s) button. Selecting the invoices from the list will link the invoice details to this trade loan. All beneficiary data that was previously entered will be overridden by the new data. Refer to the ANZ Transactive Trade Upload Invoices Guide for further information about this functionality. Note: It is not possible to manually enter beneficiary details AND add invoice data as the system will only accept one method. Alternatively you can enter details of the invoices being financed in the free format text field for your reference. 7

Trade Loan Receivables: (For a manually created Trade Loan Request) When this Loan type is chosen, the Loan Instructions in section 3 will allow you to select a new option to apply the loan proceeds to your ANZ bank account. You will also need to select an option for Charges. Invoice Data File Upload: To create a Trade Loan Request based on an invoice data file refer to the ANZ Transactive Trade Upload Invoices Guide for detailed instructions. A Loan Request transaction created using this method will use the new Trade Loan Payables or Trade Loan Receivables loan types. 8

SEND FOR REPAIR FUNCTIONALITY WHAT WILL CHANGE? Users with a security profile of, Authorisers or Checkers will now have the ability to send transactions back to the initiator for repair if required. WHY IS IT CHANGING? Previously, when an authoriser wanted a transaction repaired, they did not have a mechanism to send the transaction back to the initiator. Now authorisers can choose the option to send the transaction for repair, complete with the repair reason and the ability to notify the user by email that they have a transaction requiring repair. NOTE: To notify another user via the email capability, the user must have their email address stored in their User Profile. WHAT DOES THIS MEAN FOR ME? If a transaction requires repair, any user with the ability to authorise transactions can send the transaction for repair by clicking on the new Send for Repair button. The repair reason can be entered into a text box and the authoriser can choose to send an email notification to one or many users. The transaction will then appear in the Pending transaction view with the status of Repair. The initiator is then required to Edit the transaction, make the required changes and re-verify the transaction back to the Ready to Authorise status. WHAT WILL IT LOOK LIKE? The new Send for Repair button will appear above the authorise button in the right hand side action buttons section. 9

When clicking on the Send for Repair button the following window will appear where the repair reason is to be entered (this is a mandatory field), then the user(s) can be selected to notify by email if required. If a user is selected they will then receive an email notification to the email address as specified in their self-service profile. 10

ADDITION OF EMAIL ADDRESS FIELD IN SELF SERVICE USER PREFERENCES WHAT WILL CHANGE? The self service User Preferences screen will be modified to now allow for Email addresses to be added by users to their own user profile. WHY IS IT CHANGING? This email address can then be used by both the new Send for Repair functionality, plus the new pending panel authorisation functionality. Users can easily maintain their own email addresses so they can receive email notifications for both of these new functionalities. WHAT DOES THIS MEAN FOR ME? To add or maintain your email address, log into ANZ Transactive then click on your name hyperlink in the top right corner under the Logout button. You will also notice a new Last sign-in line under your name which displays the last time you signed into ANZ Transactive. This line is only visible on the Home page. Your User profile screen opens where the new email address field can be found under the date format field. Enter in your email address and click the Save button. Multiple email addresses can be entered in this field if required and must be separated by a comma only, no space. The email address field can accommodate up to 100 characters to be entered and the system will also validate that the field contains a correctly formatted email address without any invalid characters. WHAT WILL IT LOOK LIKE? The new Email Address field is under the Date Format field as follows. Type in your email address, click the Save button underneath it, and then the Close button on the right hand side. 11

CHECKER WORKFLOW FUNCTIONALITY WHAT WILL CHANGE? New checker authorisation functionality will be introduced to Trade instruments where a new Ready to Check status will be added to the transaction workflow - if it has been enabled for your organisation. The following product types can be made available for Checker Authorisation (Contact your ANZ Trade Sales Manager or relationship officer to request this): Trade: Trade Loans, Import LC/DC, Outward Guarantee, Outward Standby LC, Export LC Transfers. WHY IS IT CHANGING? This functionality adds another step between verifying a transaction and authorising a transaction allowing a Checker to check the transaction before it is authorised. The Checker can then choose to send the transaction for authorisation or send it for repair if required. This workflow ensures all transactions are checked prior to being sent for authorisation i.e. it adds another layer to ensure that the data captured within the transaction has been validated. WHAT DOES THIS MEAN FOR ME? If this is enabled for certain products at your organisation the system will apply a new status of Ready to Check after the transaction has been verified i.e. the transaction status will not automatically be at Ready to Authorise. A user with a checker profile will then have to open and review the transaction, then choose to send the transaction for authorisation or to repair. To enable this checker workflow for your organisation, please select it for the required products on the updated ANZ Transactive Trade application form. WHAT WILL IT LOOK LIKE? If this is enabled for the product type at your organisation the transaction status will show as follows after it has been successfully verified by the Initiator: A user with the Checker entitlement will then see a new button: Send for Authorisation in addition to the new Send for Repair button. 12

If the Send for Authorisation button is selected, the transaction status will show as Ready to Authorise so it can then be authorised by a user with authorisation privileges. 13

PANEL AUTHORISATION FUNCTIONALITY WHAT WILL CHANGE? The current cash management Panel authorisation architecture has been redesigned to: 1. Allow Panel Authorisation on Trade Instruments 2. Allow Panel authorisation across Parent and Subsidiaries 3. Increase Panel levels from 3 to 10: Levels available previously were A to C now levels from A to J are available to be applied to users 4. Allow for Aliases to be assigned to Panel Levels 5. Allow for subsidiaries to inherit Parent Panel rules 6. Allow for different sequential authorisation approaches at the Panel Rule level 7. Allow Panel groups to be applied in the Base currency for Trade and Supply Chain transactions 8. Allow for one or many products to be assigned to a Panel group 9. Add a new Pending Panel authorisation section on the home page showing all pending payments requiring panel authorisation and the authorisations received and outstanding 10. Introduce email notification to Panel authorisers advising them of transactions requiring their panel authorisation WHY IS IT CHANGING? Previously the panel authorisation could only cater for basic panel authorisation requirements and did not include Trade transactions. This enhancement significantly increases the options and functionality to cater for all customers panel requirements. WHAT DOES THIS MEAN FOR ME? Panel groups can now be created and applied for Trade products. If a panel authorisation group is required for Trade Products a new Trade Panel group is to be applied for via the new ANZ Transactive Trade Panel Authorisation form. If a parent organisation is using panel authorisation, the subsidiary organisation must also use Panel authorisation and vice-versa. If panel authorisation is used for parent/subsidiaries the Panel authorisation rules of the subsidiary will always apply - even in the case where parents authorise subsidiary transactions from the Parent profile. Subsidiaries can now inherit the Parent panel authorisation rules by a new My Organisation s profile link in the reference data Tab. This can be performed by company administrators and any changes made to the parent panel authorisation groups will be then reflected at the subsidiary level as well. The company administrator can also assign Aliases to the panel levels via this new My Organisation s profile link. WHAT WILL IT LOOK LIKE? My Organisation s Profile The new My Organisation s Profile link will be visible in the Reference Data Tab to company administrators 14

Clicking on this link will open the following screen where Subsidiaries can inherit Parent Panel levels and Panel Aliases can be assigned. e.g. Name Panel A as Accountant, Panel B as Finance etc. New Panel Authorisation Group Changes The new Panel Authorisation Group screen will now appear as follows and all these options are available for selection via the new panel authorisation form: 15

New Panel Sequencing Options The new Panel sequencing options available are as follows: Sequence Authorise In Sequence Authorise First Authorise Last No Sequence Description All Approvers must authorise in order of the sequence defined in the Panel Rule e.g. A, D, F, G, H, I must authorise in that exact order The First Approver listed in the Panel Rule must approve First, then all subsequent authorisers can authorise in any order. For example rule J, A, B, C would mean J must authorise first then it can be in any order e.g. J, B, C, A would satisfy this rule The Approvers in the Panel Rule can authorise in any order with the exception of the last approver listed who must perform the final authorisation e.g. rule shows A, B, C, D mean A, B & C can authorise in any order however D must be the final authoriser e.g. C, A, B D would satisfy this rule The Approvers in Panel Rule can authorise in any order This was the only option available previously: the system allows the authorisers to authorise in any order. All existing Panels rules prior to this enhancement will be converted to No Sequence New Pending Panel Authorisation section The new Pending Panel Authorisation section will be made available on the home page that can be added/removed via the Dashboard Preferences if required. It will provide the ability for the user to see a snapshot of all transactions requiring Panel Authorisation as well as have the ability to see all transactions awaiting the user s approval: Users just need to scroll across to the Action column and click on the View Authorisations link to view the pending authorisations for that transaction. Note you can move the Action column closer to the left by dragging and dropping it where suits using the settings buttons if required: 16

When clicking on the View Authorisations link, the pending authorisations for that transaction will show as follows: When clicking on the Panel Approver link e.g. Panel Auth Level A, a new window will open where you can select to Notify the user that a transaction is pending their authorisation. By ticking the checkbox and selecting Notify the system will send an email to the authoriser/or multiple authorisers if selected. Note: The user must have an email address set up in their profile via the self service option in order for the system to send an email. The following message will appear if the user has a valid email address and the notification has been successfully sent: If this message does not appear, the user selected does not have a valid email address on their profile. The user or administrator should update the user profile via the self service option to include a valid email address. 17

DUAL APPROVAL ON REFERENCE DATA WHAT WILL CHANGE? When this functionality is enabled, all changes to User Profiles will now require Approval in ANZ Transactive Trade by another user with company administrator rights. Please Note: This functionality will not be immediately enabled. We will advise the exact dates it will be enabled via the announcements section. WHY IS IT CHANGING? This enhancement implements dual control (maker/checker) when a user profile is created, modified or deleted to increase the level of security on a User s profile. WHAT DOES THIS MEAN FOR ME? Any new or changes to a User s profile will now require another user with administration rights to approve the changes via a new Approve Reference Data button under the Reference Data Tab. No further changes will be able to be made to that User profile until the original changes are either approved or rejected by a second company administrator. When any changes to a User profile are pending a new alert will appear on the company administrator Home Screen upon log in, advising them of reference data requiring Approval. WHAT WILL IT LOOK LIKE? When a User profile is created or amended, the system will advise that it has been successfully updated and is awaiting a 2 nd approver as follows: A new alert section will appear on the home screen when a company administrator logs in as follows. Users can click on the More hyperlink on the right side to open the Reference Data approval screen. 18

Alternatively a new Approve Reference Data button will appear under the Reference Data Tab for company administrators as follows: Clicking on this link will open the new Reference Data approval screen which will display the User ID and Name, the Status, and User ID and User Name of the person who made the change. No User data changes may be approved on the summary screen. In order to approve the changes, the user must click on the link in the summary screen and the system will display the details of the User Data. The changes to reference data are not highlighted, but the user should review the data before approving or rejecting. None of the data in the details screen may be modified as all the fields will be protected. The Save, Save & Close, and Delete buttons will be removed. The only buttons available to the user on the details screen will be the Approve, Reject, and Close buttons. 19

anz.com Australia and New Zealand Banking Group Limited (ANZ) ABN 11 005 357 522. ANZ s colour blue is a trade mark of ANZ. Item No. 90517 07.2014 W400282