Print & Copy Control Solution Sharp MFP s Card & Windows Authentication
Photocopier Guide and Reference Information Print & Copy Control Solution Access control using: Proximity Card Windows Authentication Ver 3.00 1
Photocopier Guide and Reference Information Important Notice: The core of this manual is based on the Sharp MX-2610/MX-3110/ MX-4112/MX-5112 If you are using other Sharp copier models please refer to pages 23-36 of this manual 2
User Authentication Methods User Authentication Methods at the Multifunctional Photocopier NOTE: At least one of the following methods of authentication will be enabled on the Sharp Multifunctional Product (MFP) Card Windows Log-on 3
Authentication at the MFP How to Authenticate at the MFP (MX-2610/3110/4112/5112) 4
Authentication at the MFP Methods of Authentication The devices are setup to allow authentication in one of two ways: 1. Presenting your card, or; 2. The input of your Windows user credentials; Authentication using Card You should present your card at the reader on the right hand side of the device. The reader is embedded within the machine so it is not visible to the eye. However, you should present your card against the recess as shown above. 5
Authentication at the MFP Authentication using Logon Credentials The above screen is the default screen which will be presented when you walk-up to the device. You are required to input your username, followed by your password. 6
Authentication at the MFP Successful Authentication When authentication has been successful you will be presented with the OSA Home Screen: 7
Photocopying How to Access Photocopying (MX-2610/3110/4112/5112) 8
Photocopying Once you have authenticated at the MFP (see Page 5 for details): Select Enable Device Black/White or Enable Device Color from the OSA Home Screen: The Enable device key presents you with the Device Home Screen: 9
Photocopying Select the Copy key on the Device Home Screen. 10
Photocopying The Copy key takes you directly into copy mode. IMPORTANT: Select the logout key shown at the top of the screen to end the session. 11
Printer Guide and Reference Information MAC Printer Box and Printer Features Screen Select Colour or Black and White Select the required Duplex settings 12
Printer Guide and Reference Information Windows Printer Box and Printer Driver Properties Screen The Windows Printer Dialog (Ctrl + P) Properties (First Screen) How to Print to the MFP 1. When your document is ready, press Control + P or select Print from the File menu. 2. Select the Follow-You printer, which will be called Sharp, from the drop-down menu in the printer name box. 3. Set the number of prints required. 4. Click on Properties and check that the Colour/Black and White tick box is set correctly for the way in which you want to print. 5. Select the Document Style and Finishing options are set as required (duplex or stapling). 6. Click OK for all settings and OK to print. 7. Collect prints from MFP. 13
Printer Guide and Reference Information Printing Preferences Select Colour or Black and White Select the required Duplex settings Select Staple requirements (Only select when the printer is fitted with a staple unit) 14
Follow-You Printing Guide After completing your document send it to print. Select the Follow-You (Sharp) printer. (If there are several F o l l o w - Y o u p r i n t queues available select the one on a print server that serves your office/site) Select OK to print NOTE: When your print has been sent to a Follow-You (Sharp) print queue you can go to any of the Sharp printers and photocopiers that are situated around the site to retrieve your prints. Prints will be stored in the Follow- You queue for a maximum of 10 hours, after which they will be automatically deleted. 15
Releasing Prints at the MFP How to Release Prints at the MFP (MX-2610/3110/4112/5112) 16
Releasing Prints at the MFP Once you have authenticated at the MFP (see Page 5 for details): Releasing a Single Print Job To release a single print job you select Print selection from the OSA Home Screen: 17
Releasing Prints at the MFP To release a print job you have to select it. You do this by simply tapping the job on the touch screen. Once the job has been selected it will be highlighted in blue. Once the job has been highlighted it can be released by selecting the print icon in the top right-hand side of the control panel. You can delete jobs in a similar way. You highlight the jobs which are no longer required and then simply press the delete button towards the top right-hand corner of the screen. You can return to the OSA Home Screen by pressing the Back key. Select Logout from the OSA Home Screen to end the session. 18
Releasing Prints at the MFP Releasing All Print Jobs To release all of the print jobs which you have sent over a period of time you select Print all jobs. This will automatically print all of the user s jobs which are awaiting release. NB: Print Jobs will only be held for a period of 10 hours from the time the job gets sent. If jobs have not been released during this timeframe they will get deleted from the system. 19
Scan to Email and Home Folder How to Scan at the MFP (MX-2610/3110/4112/5112) 20
Scan to Email and Home Folder Once you have authenticated at the MFP (see Page 5 for details): Select Enable Device Black/White or Enable Device Color from the OSA Home Screen: The Enable device key presents you with the Device Home Screen. Scan2me allows you to scan directly back to your own home folder. 21
Scan to Email and Home Folder Scan2me presents the following screen: The software is set to automatically scan documents directly back to the authenticated user s email address (select email key) or home folder (select Network Key). Once the documents have been inserted into the document feeder the Scan2me button on the right-hand side of the control panel will begin the scan process. IMPORTANT: Select the logout key shown at the top of the screen to end the session. 22
Authentication at the MFP How to Authenticate at the MFP (All models excluding the MX-2610/3110/4112/5112) 23
Authentication at the MFP Methods of Authentication The devices are setup to allow authentication in one of two ways: 1. Presenting your card, or; 2. The input of your Windows user credentials; Authentication using Card You should present your card at the reader on the right hand side of the device. The reader is embedded within the machine so it is not visible to the eye. However, you should present your card against the recess as shown above. 24
Authentication at the MFP Authentication using Logon Credentials The above screen is the default screen which will be presented when you walk-up to the device. You are required to input your username, followed by your password. 25
Authentication at the MFP Successful Authentication When authentication has been successful you will be presented with the OSA Home Screen: 26
Photocopying How to Access Photocopying (All models excluding the MX-2610/3110/4112/5112) 27
Photocopying Once you have authenticated at the MFP (see Page 24 for details): Select Enable Device from the OSA Home Screen: The Enable device key presents you with the Device Home Screen: Select the Copy key on the Device Home Screen. 28
Photocopying The Copy key takes you directly into copy mode. On completion of your photocopying select Logout on the operation panel This will take you back to the OSA Home Screen (see top of Page 28). IMPORTANT: Select Logout to end the session. 29
Releasing Prints at the MFP How to Release Prints at the MFP (All models excluding the MX-2610/3110/4112/5112) 30
Releasing Prints at the MFP Once you have authenticated at the MFP (see Page 5 for details): Releasing a Single Print Job To release a single print job you select Print selection from the OSA Home Screen: 31
Releasing Prints at the MFP To release a print job you have to select it. You do this by simply tapping the job on the touch screen. Once the job has been selected it will be highlighted in blue. Once the job has been highlighted it can be released by selecting the print icon in the top right-hand side of the control panel. You can delete jobs in a similar way. You highlight the jobs which are no longer required and then simply press the delete button towards the top right-hand corner of the screen. You can return to the OSA Home Screen by pressing the Back key. 32
Releasing Prints at the MFP Releasing All Print Jobs To release all of the print jobs which you have sent over a period of time you select Print all jobs. This will automatically print all of the user s jobs which are awaiting release. NB: Print Jobs will only be held for a period of 10 hours from the time the job gets sent. If jobs have not been released during this timeframe they will get deleted from the system. IMPORTANT: Select Logout to end the session 33
Scan to Folder How to Scan at the MFP (All models excluding the MX-2610/3110/4112/5112) 34
Scan to Folder Once you have authenticated at the MFP (see Page 24 for details): Select Enable Device from the OSA Home Screen: The Enable device key presents you with the Device Home Screen. Scan2me allows you to scan directly back to your own home folder. 35
Scan to Folder Scan2me presents the following screen: The software is set to automatically scan documents directly back to the authenticated user s home folder. Once the documents have been inserted into the document feeder the Scan2me button on the righthand side of the control panel will begin the scan process. To return to the OSA Home Screen you simply press the OSA key shown at the top of the screen. IMPORTANT: Select Logout to end the session 36
Help and Support For help and support please follow the instructions from the sticker on the front of the machine: 37
Head Office: Northern House, Moor Knoll Lane, East Ardsley Wakefield, WF3 2EE www.iotplc.com Branches throughout the UK London, Bristol, Basildon, Long Eaton, Wigan, and Ayr