SETUP AND OPERATION GUIDE CLOUD PRINT. Version 1.0. January KYOCERA Document Solutions UK

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1 SETUP AND OPERATION GUIDE CLOUD PRINT Version 1.0 January KYOCERA Document Solutions UK HyPAS TM and TASKalfa TM are trademarks of the KYOCERA Companies. Other company names in this guide may be trademarks of their respective owners

2 Contents 1. Introduction About Cloud Print This Guide Supported MFP Models Licensing Installing Cloud Print Files Required MFP Setup (Authorised KYOCERA Service Technician required) Installation on HyPAS-capable MFPs Installation on HyPAS-enabled MFPs Registering a printer with Google Administrator settings Printing via Cloud Print Adding jobs to the printer Printing jobs from the MFP Manual Printing Mode Automatic Printing Mode Remote Admin Settings

3 1. Introduction 1.1 About Cloud Print Cloud Print is designed to provide a connection between KYOCERA devices and Google Cloud Print, allowing users to print documents quickly and easily from their Google Docs or Apps via their phone, tablet, Chromebook or PC. Cloud Print also utilises any built-in authentication to provide secure print release, meaning any documents printed via Google Cloud Print are not released until the user logs in. Cloud Print works with other print management software such as PaperCut, Equitrac and Safecom. 1.2 This Guide This document describes the components, functions, installation requirements and setup steps required to deploy Cloud Print effectively. 1.3 Supported MFP Models HyPAS-Enabled MFPs Colour MFPs TASKalfa 7551ci TASKalfa 6551ci TASKalfa 5551ci TASKalfa 4551ci TASKalfa 3551ci TASKalfa 3051ci TASKalfa 2551ci B&W MFPs TASKalfa 8001i TASKalfa 6501i TASKalfa 5501i TASKalfa 4501i TASKalfa 3501i HyPAS-Capable MFPs* Colour MFPs TASKalfa 266ci ECOSYS M6026cidn ECOSYS M6526cidn B&W MFPs ECOSYS M3040idn ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn * KYOCERA Multifunctional Printers require a compatible memory card (SD card) to be inserted prior to installing applications. This installation should be carried out by an authorised partner technician. 1.4 Licensing Cloud Print requires the purchase of a software license from an authorised KYOCERA partner. The software can be evaluated, free of charge, during a 30 day trial period. The application will stop working when the trial period expires and requires a license key to be entered for continued use. Once an initial 30 day trial has been enabled and completed, the MFP cannot be configured for an additional trial. Once licenced and activated on a device, the licence is non-transferable

4 2. Installing Cloud Print Cloud Print consists of one application that requires installation on a supported MFP. 2.1 Files Required CloudPrint-1.xx.pkg 2.2 MFP Setup (Authorised KYOCERA Service Technician required) 1. Ensure that the MFP is updated to the latest available firmware level. 2. The MFP must be connected to a network port and link lights must be active. 3. The MFP must have at least one empty application slot (under System Menu > Applications). 2.3 Installation on HyPAS capable MFPs 1. Copy the CloudPrint-1.xx.pkg file to the root directory of a formatted USB flash drive. 2. At the MFP control panel, open System Menu/Counter >Favorites/ Application. 3. Log in as Administrator when prompted. The default login name is Admin and the default password is Admin (Note: Enter capital A when entering Admin as both the login name and password fields are case-sensitive). 4. Press Application button

5 5. Press the Menu button. 6. Press the Add button. 7. Insert the USB flash drive into the MFP. 8. A list showing the application will appear. 9. Select Cloud Print and press Install. 10. After installation, press End to return to the Applications screen. 11. Select Cloud Print and press Menu. 12. Press Activate. The MFP will prompt for an Activation Mode. If a license key is available, select Official and press Next. Otherwise, press the Trial button for a 30 day trial installation. After 30 days the trial button will be disabled. Once the Trial button is disabled, a license must be purchased from an authorised KYOCERA dealer

6 13. If the Official button is pressed, the MFP will prompt for a license key. Enter it using the keypad and press the OK button. Note: License key can only be obtained from authorised KYOCERA dealers. 14. After Cloud Print is activated successfully, it can be executed from the main Application screen (opened by pressing the Application key on the control panel)

7 2.4 Installation on HyPAS enabled MFPs 1. Copy the CloudPrint-1.xx.pkg files to the root of a clean USB flash drive. 2. At the MFP control panel, open System Menu > Applications. 3. Log in as Administrator when prompted. The default login name is Admin and the default password is Admin (Note: Enter capital A when entering Admin as both login name and password fields are case-sensitive). 4. Press the Add button. 5. Insert the USB flash drive into the MFP. 6. A list showing the application will appear. 7. Select Cloud Print and press Install. 8. After installation, press Close to return to the Application screen. 9. Select Cloud Print and press Activate. MFP will prompt for a license key. 10. Press Activate. The MFP will prompt for an Activation Mode. If a license key is available, select Official and press Next. Otherwise, press the Trial button for a 30 day trial installation. After 30 days the trial button will be disabled. Once the Trial button is disabled, a license must be purchased from an authorised KYOCERA partner

8 11. After Cloud Print is activated successfully, it can be executed from the main Application screen (opened by pressing the Application key on the control panel). UPGRADE NOTE: For HyPAS MFPs with existing Cloud Print versions (1.x): Cloud Print can be upgraded via the HyPAS system menu; insert a USB drive with the new package file and the MFP will detect that a new version is available. This method will eliminate the need to enter the license key activation code on the MFP. Once the upgrade has been completed, the MFP needs to be powered off and on again. If the original package file is uninstalled on the MFP prior to installing version 2.x, you will have to re-enter your license key activation code after installation. 2.5 Registering a printer with Google 1. Open the Cloud Print application from the MFP home-screen and type the name for a printer that will be registered with Google Cloud Print and click on the REGISTER button. 2. The application will initialise the registration and then print out an invitation to register the printer to Google via a web browser

9 3. Go back to your PC and open the web browser and enter the URL provided on the invitation, and sign in to your Google account using your login credentials. 4. Once logged in, click on the Finish Printer Registration button. 5. The Cloud Print application will print a successful registration completion confirmation page and re-direct to the applications main page. 6. Once the printer is registered, you will see it in your list of printers under Manage your Printers in your Google account

10 7. Once the registration process is complete, the application will pop up the registration completion message. 8. By default, the printer mode will be Manual Print in the application, so the printer will initially appear offline in the list. 9. The Cloud Print application will then show whether there are any jobs pending, if no jobs are pending it will state No print jobs available

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12 3. Administrator settings The Administrator settings allow the Administrator to set the printing mode to Manual Printing or Automatic Printing. The administrator can also Delete or Update the printer. 1. To access the settings from the main screen of the Cloud Print application, please use panel keys C Select the desired PRINT MODE from within the Printing Mode tab (Auto/Manual) and click on the SAVE SETTINGS button. 3. Restart the MFP by turning it off and on again. 4. To delete or update the printer, click on the Delete/Update Printer tab. a. To update the printer, type a new name for the printer or leave as its existing name and click on the UPDATE button. b. To delete (unregister) the printer from Google Cloud Print, click on the UNREGISTER PRINTER button. c. A confirmation message will be displayed, click on YES to unregister it. If you didn t intend to unregister, click NO to cancel

13 5. To display current user jobs in Manual printing mode, click on the Authentication tab. a. The default Authentication mode is None and fetches all users jobs in the queue. The Local and External mode only fetch the current user jobs from the queue. b. In Local authentication mode, the user accounts must already be created in the MFP, when in External authentication mode, type all the required information. c. Use the TEST CONNECTION button to test the connection to the server after typing the Server Name or the IP and LDAP Port. This will pop up the Successful message, otherwise check the Server Name or IP and LDAP Port. d. Once the TEST CONNECTION returns successful message, type the rest of the field and use the TEST LDAP button that will display the corresponding address, otherwise the error message will be displayed on the screen

14 4. Printing via Cloud Print 4.1 Adding jobs to the printer Print jobs can be added to the printer from either Google Cloud Print or from any Google Apps in the same way whether it is in Manual Print or Automatic Print mode. To add jobs from Google Cloud Print: 1. Click on the Print button, then select Upload file to print. 2. Next, click on Select a file from my computer, select the file and click on the Open button. Select the required printer and click on the Print button. 3. Select the required printing settings (e.g. colour/black and white, duplex, etc), and click on the Print button

15 4.2 Printing jobs from the MFP Manual Printing Mode The print jobs are automatically added to the print queue. To view and print the jobs from the Cloud Print application, click on the FETCH button, and the jobs will be displayed in the jobs list. The below figure displays two print jobs in the queue, the first one was added via Google Cloud Print and the second one from a Google App. To print the job, select the print job from the list, the PRINT button will become enabled. Click on the PRINT button, the document will then be printed by the application

16 4.2.2 Automatic Printing Mode Once the user adds the print jobs to the print queue, either from Google Cloud Print or via a Google App, the application will start to automatically print the job. There is no need to start the application Remote Admin Settings The Administration settings of the Cloud Print application can be applied remotely. The steps to apply changes are: 1. Open the web browser from the PC. 2. Type the IP address of the MFP, where the Cloud Print application has been installed. 3. Type Admin as a username and Admin as a password and click on Login button. 4. Click on Links from the left menu. 5. Now click on the HyPAS device online link. 6. In next page type Admin as username and Admin as a password and click on OK button. 7. In next page, click on Settings button for the Cloud Print application. 8. Make changes to the application settings and click on SAVE SETTINGS button

17 9. Restart the MFP