AGENDA/MINUTES SUMMARY

AGENDA/MINUTES SUMMARY BUTLER COUNTY COMMISSIONERS MEETING MONDAY, FEBRUARY 23, 2015 9:30 A.M. GOVERNMENT SERVICES CENTER 315 High Street, 2 nd Floor Hamilton, Ohio 45011 COMMISSIONERS ATTENDANCE Donald L. - PRESENT Cindy Carpenter- PRESENT T.C. PRESENT CALL TO ORDER Pledge of Allegiance APPROVE MINUTES 15-02-01186 RESOLUTIONS TO BE ADOPTED MOTION/ ROLL CALL MOTION/ ROLL CALL Minutes Approved for February 12, 2015. Finance Director Requests for Approval 15-02-01187 15-02-01188 15-02-01189-15-02-01273 Transfers and Appropriations. Travel/Training- General Fund Purchase Orders over $15,000 Commission Meeting No. 8 Payment Requests where purchase occurred before a purchase order was in place 15-02-01274 Amend Resolution No. 14-11-04882 adopted November 24, 2014 for Travel and Training for the 2014 CCAO Conference to reflect adding mileage reimbursement and parking for an amount not to exceed $113.84 15-02-01275 Approve $269.00 for M. Warrick, 12th District Court of Appeals, to attend the Ohio's Legislative Process Training on February 26, 2015 in Fairfield, OH 15-02-01276 Approve $269.00 for S. Wean, 12th District Court of Appeals, to attend the Ohio's Legislative Process Training on February 26, 2015 in Fairfield, OH 15-02-01324 Approve $269.00 for J. Cunningham-Minnick, 12th District Court of Appeals, to attend the Ohio's Legislative Process Training on February 26, 2015 in Fairfield, OH 15-02-01277 Approve $100.00 for S. Powell and M. Powell, 12th District Court of Appeals, to attend the Appellate Judges Seminar on February 26, 2015 in Columbus, OH 15-02-01278 Approve $7,225.00 for various employees from the Sheriffs Office to attend the Emergency Medical Dispatcher Training on various dates in March and September 2015 in Middletown, OH 15-02-01279 Approve $50.00 for R. Hendrickson, 12th District Court of Appeals, to attend the Appellate Judges Seminar on February 26, 2015 in Columbus, OH. Travel/Training Non-General Fund Page 1 15-02-01280 Approve $33.00 for R. Pater, CSEA, to attend the Ohio CSEA Director's Association Statehouse Day Training on March 18, 2015 in Columbus, OH

15-02-01281 Approve $40.00 for S. Bressler, Engineers Office, to attend Asphalt Pavement Preservation Training on April 28, 2015 in Columbus, OH 15-02-01282 Reimburse a total of $74.57 to various Children Service employees for the maintenance of licensures on January 23, 2015 in Loveland, OH 15-02-01283 Approve $300.00 for B. Rose, Auditor, to take the online training for the Appraisal Institute on March 1- March 30, 2015 and Oct 6- Oct 7, 2015 15-02-01284 Approve $500.00 for L. Jonson, J. Manley, B. Niemiller, C. Hoffman, C. Watson, Juvenile Court, to attend the Substance Abuse Subtle Screening Inventory (SASSI) Training on March 23, 2015 in Indianapolis, IN. 15-02-01285 Approve $700.00 for L. Razo, Care Facility, to attend the STNA training on March 2, 2015- April 3, 2015 in Hamilton, OH. 15-02-01286. Personnel Approve $26.00 for K. Bowman, and N. Gray, CSEA, to attend the Quarterly Fiscal Meeting on March 25, 2015 in Wilmington, OH. 15-02-01287 Hire Deborah Hawkins as a part-time Investigator/CSR for the Butler County Child Support Enforcement Agency at $13.21, hourly, effective February 24, 2015 15-02-01288 Hire Zachary Hobbs as an Investigator/CSR for the Butler County Child Support Enforcement Agency at $13.21, hourly, effective February 24, 2015 15-02-01289 Hire Annmarie Carter as an Investigator/CSR for the Butler County Child Support Enforcement Agency at $13.21, hourly, effective February 24, 2015 15-02-01290 Authorize pay adjustment from $26.90 per hour to $27.02 per hour to Erin Vogel, Social Services Worker 4 for the Butler County Department of Job and Family Services - Children Services Division effective February 21, 2015 15-02-01291 Promote Jessica Morris to the position of Case Maintenance Clerk for the Butler County Child Support Enforcement Agency at $13.21 effective February 24, 2015 15-02-01292 Accept the retirement resignation of Kevin Heinrich as Lead Garage Attendant from the Butler County Commissioners effective March 31, 2015 15-02-01293 Terminate the employment of Gail Wright as Social Services Worker 2 for the Butler County Department of Job and Family Services - Children Services Division effective February 10, 2015 15-02-01294 Terminate the employment of Marissa Armendariz as Social Services Worker 2 for the Butler County Department of Job and Family Services - Children Services Division effective February 10, 2015 15-02-01295 Terminate the employment of Abdoulaye as Eligibility Referral Specialist 2 for the Butler County Department of Job and Family Services Division effective February 10, 2015 15-02-01296 Terminate the employment of Jennifer Williams as Eligibility Referral Specialist 2 for the Butler County Department of Job and Family Services Division effective February 10, 2015 15-02-01297 Approve the position descriptions for Attorney/Hearing Officer for the Child Support Enforcement Agency, Senior Attorney/Hearing Officer for the Child Support Enforcement Agency, Business Services Liaison I for the Department of Job and Family Service and Human Resources Director for the Commissioners 15-02-01298 Authorize accrued compensatory time payment to one Children Services Employee Page 2

. Development (Community Planning) 15-02-01299. Job, Family & Children Services Advertise for bids to be received in the Commissioners office until 10:30 a.m. local time on Tuesday, March 17, 2015, for the Fairfield Township Belmont Storm Sewer Replacement, Phase III 15-02-01300 Amend Resolution No. 15-01-00099, adopted January 08, 2015, for the process of reimbursing the Public Assistance Fund to reflect changes in paragraph 5 and 6 15-02-01301 Award Contract No. 15-03-515 to CSI for Call Recording Services and Optional Quality Assurance Capabilities for an amount not to exceed $55,100.00 for the first year and $6,247.50 per year following the initial year 15-02-01302 Approve and execute Children Services Contract with St. Joseph Orphanage for providing fiscal services for the Community Wraparound Program beginning on January 1, 2015 and ending on December 31, 2016 free of charge 15-02-01303 Approve and execute Children Services agreement with One Way Farm of Fairfield, Inc. for providing Group Home Placement Services beginning on January 1, 2015 and ending on December 31, 2015 for an amount not to exceed $224,840.00 from the funding source; Federal Funds (IV-E), State Funds (SCPA) and Children Service Levy 15-02-01304 Approve and execute Children Services agreement with Mid-Western Children's Home, Inc., for providing Foster Care Placement Services beginning January 1, 2015 and ending on December 31, 2015 for an amount not to exceed $15,615.00 from the funding source Federal Funds (IV-E), State Funds (SCPA) and Children Services Levy 15-02-01305 Approve and execute Children Services Agreement with Focus on Youth, Inc. for providing Foster Care Placement Services beginning on January 1, 2015 and ending on December 31, 2015 for an amount not to exceed $832,054.00 from the funding source; Federal Funds (IV-E), State Funds (SCPA) and Children Services Levy 15-02-01306 Approve and execute Children Services agreement with Children Have Options in Caring Environments, Inc. for providing Foster Care Placement Service beginning on January 1, 2015 and ending on December 31, 2015 for an amount not to exceed $227,454.00 from the funding source Federal Funds (IV-E), State Funds (SCPA) and Children Services Levy 15-02-01307 Approve and execute Children Services agreement with Mid-Western Children's Home, Inc. for providing Group Home Placement Services beginning on January 1, 2015 and ending on December 31, 2015 for an amount not to exceed $108,405.00 from the funding source Federal Funds (IV-E), State Funds (SCPA) and Children Services Levy 15-02-01308 Approve and execute the preliminary Title XX County Profile for the period July 1, 2015 through June 30, 2017 for the amount of $1,557,160.00 15-02-01309 Approve and execute Children Services Contract with SpeakWrite, LLC. for providing voice to document transcription services beginning on February 1, 2015 and ending on December 31, 2015 for an amount not to exceed $56,700.00 from the Butler County Children Services levy funds 15-02-01310 Approve and execute Children Services Contract with Beech Acres Parenting Center for providing In-home Therapeutic Mentoring Services beginning on January 1, 2015 and ending on December 31, 2015 for an amount not to exceed $22,000.00 from the Butler County Children Services levy funds Page 3

. Water & Sewer 15-02-01311 Approve the 1 year extension for the purchase of Wastewater Polymer for the period effective April 16, 2015 to April 15, 2016 at a price of $1.13 per pound of liquid polymer, total estimated pounds purchased is 250,000 for an estimated cost of $283,605 15-02-01312 Authorize the purchase of Motor vehicles designated for replacement, as outlined on Exhibit 15-02-01313 Ratify and confirm the determination to proceed with the construction of improvements to Ross Township Sewer Improvement Area of the Butler County Sewer District 15-02-01314 Award Contract No. 10-A8 to Howell Contractors, Inc. for the Ross Township Sanitary Sewer Project for an amount not to exceed $945,490.00.. Engineer 15-02-01315 Approve and execute agreement with Palmer Engineering to perform engineering services for the widening of SR 747 from Princeton Road to Millikin Road, Project #R874705.96015A for an amount not to exceed $596,822.00 15-02-01316 Approve and execute an agreement with TEC Engineering, Inc. for Butler County Signal System Operations for an amount not to exceed $23,000.00 15-02-01317 Approve and execute Contract No. 2015-28 with Ford Development Corp. for the Tylersville Road Improvement, Phase I Project for an amount not to exceed $2,063,078.85 15-02-01318 Award Contract No. 2015-15 to Rack & Ballauer Excavating Company, Inc. for Tylersville Road Improvements @ Grace Meadows, I-20-07.310-14A for an amount not to exceed $94,447.88 15-02-01319 Approve Special Hauling Permits as listed in Exhibit. Sheriffs Office 15-02-01320 Approve and execute agreement for the Victims Assistance Program and authorize a cash match transfer of $16,274.67 into the VAWA Victims Assistance Funds Account. Care Facility 15-02-01321 Authorize increase of room rates at the Butler County Care Facility effective April 1, 2015. Facilities 15-02-01322 Approve and execute agreement with Woodside Cemetery and Arboretum to pay the costs for the proper care and preservation of cannons for an amount not to exceed $46,185.00 15-02-01323 Amend Resolution No. 12-09-05007, adopted May 3, 2012 for Roof Replacement and Masonry/Skylight Repair at the Juvenile Justice Center, to reflect the final maximum contract amount to be $356,846.00. Separate Item 15-02-01325 Grant extension of public water and sanitary sewer service to Aspen Trails 5A Abstain VISITORS Page 4

WORK SESSION 10:00 a.m. MOTION TO MOVE INTO WORK SESSION TO DISCUSS THE FOLLOWING: Desmond Maaytah- 2015 CDBG and HOME Projects MEETING DISCUSSION AVAILABLE AT THE OFFICE OF THE CLERK OF THE BOARD All agenda items were presented and voted separately. Discussion items, once reviewed, were placed for consideration, presented and voted as a group. Travel Training, Finance, Personnel, Development Planning, Water & Sewer, Engineer, Miscellaneous and payments were read individually but considered and voted as a group. FUTURE MEETINGS. Thursday, February 26, 2015 Commissioners Meeting 9:30 A.M.. Monday, March 2, 2015 Commissioners Meeting 9:30 A.M. 9:30 a.m. Public Hearing -2015-2019 Butler County Consolidated Plan and 2015 Action Plan 9:35 a.m. Andrew Brossart- Debt Management Presentation ADJOURNMENT 15-02-01326 Approve Adjournment of Commission Meeting It is the policy of the Butler County Board of Commissioners to make all public hearings and meetings accessible to all persons, in accordance with state and/or federal laws. If you have a disability which requires accommodation in order for you to attend and/or participate in this meeting, please contact us at 513/887-3247 (TDD No. 887-3101) at least forty-eight hours prior to the time of the meeting to advise us of the need for accommodation, and reasonable efforts shall be made to provide the same. Resolutions from commission meetings are available on our website: www.butlercountyohio.org. Copies of minutes in audio format can be obtained by contacting the Clerk of the Board at 887-3247. Page 5