TOWNSHIP OF MONTVILLE BOARD OF FIRE COMMISSIONERS - DISTRICT NO. 2

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1 TOWNSHIP OF MONTVILLE BOARD OF FIRE COMMISSIONERS - DISTRICT NO. 2 MINUTES OF THE REORGANIZATION/ REGULAR MEETING HELD AT FIRE HEADQUARTERS, AT 7:30 PM March 20, 2013 MINUTES OF THE ANNUAL REORGANIZATION MEETING OF THE BOARD OF FIRE COMMISSIONERS, DISTRICT NO. 2, TOWACO MONTVILLE TOWNSHIP HELD AT FIRE HEADQUARTERS, 27 WHITEHALL ROAD, TOWACO AT 7:30 PM. IN COMPLIANCE WITH THE PROVISIONS OF THE OPEN PUBLIC MEETINGS ACT, ADEQUATE NOTICE OF THIS MEETING WAS GIVEN BY HAVING SAME INCLUDED IN THE ANNUAL SCHEDULE OF MEETINGS WHICH WAS POSTED AT THE MONTVILLE TOWNSHIP OFFICES, MAILED TO THE OFFICIAL DISTRICT NEWSPAPERS, THE CITIZEN OF MORRIS COUNTY AND THE DAILY RECORD, SUBMITTED TO ANY PERSON REQUESTING SAME, AND PLACED ON FILE IN THE DISTRICT CLERK'S OFFICE. THE NOTICE PROVIDED THE DATE, TIME AND PLACE OF THE MEETING AND AGENDA TO THE EXTENT KNOWN. QUORUM. A quorum was declared present based on the presence of President William MacStudy, Michael Ward, District Clerk and Treasurer Leigh Witty. Absent: Vice President Conklin and Commissioner Scott Russell. Also present: Chief Ken Breeman CALL TO ORDER. The meeting was called to order by President William MacStudy at 7:31 p.m. PLEDGE OF ALLEGIANCE REORGANIZATION MEETING. William MacStudy was sworn in and took the Oath of Office which was read by District Clerk Ward.

2 ELECTION OF OFFICERS. District Clerk Ward made a motion to nominate William MacStudy for President and it was Seconded by Roll Call Vote Treasurer Witty Yes, District Clerk Ward Yes and President MacStudy Yes. Treasurer Witty made a motion to nominate Rich Conklin for Vice President and it was Seconded by President MacStudy. Roll Call Vote Treasurer Witty Yes, District Clerk Ward Yes, President MacStudy Yes. President MacStudy made a motion to nominate Leigh Witty for Treasurer and it was Seconded by District Clerk Ward. Roll Call Vote Treasurer Witty Yes, District Clerk Ward Yes and President MacStudy Yes. Treasurer Witty made a motion to nominate Michael Ward for District Clerk and it was Seconded by President MacStudy. Roll Call Vote Treasurer Witty Yes, District Clerk Ward Yes, President MacStudy Yes. COMMITTEE APPOINTMENTS. Building and Grounds Vice President Conklin and Commissioner Russell Liaison to Volunteers District Clerk Ward Insurance Commissioner Russell Trucks President MacStudy and District Clerk Ward MINUTES. The February 20, 2012 Regular and Closed Minutes were presented before the Board. The Motion to accept the Minutes was made by Treasurer Witty and Seconded by District Clerk Ward. Vote Being Unanimously carried. TREASURER'S REPORT. The Treasurer s Report was submitted to the Board. The Motion to accept the report was made by District Clerk Ward and Seconded by Treasurer Witty. Vote Being Unanimously carried. PAYMENT OF BILLS. District Clerk Ward made the appropriate motion to pay bills as submitted and Seconded by Vote Being Unanimously carried. CORRESPONDENCE. None CHIEF'S REPORT. 7 - Fire Calls, 3 - Drills, Total Call Average Attendance. FIRE PREVENTION REPORT. Written report was submitted by Fire Official Eggers

3 PUBLIC COMMENT. None UNFINISHED BUSINESS. The Handbook will be completed for next Board meeting with the changes recommended by the attorney. The review of the Anthony Bucco s changes/comments on the Boiler Specifications will be discussed at the next Board meeting. A motion was made by District Clerk Ward to accept the wireless monitoring services for both locations from A.C. Daughtry and Seconded by The quotes provided by the two companies for repair/replacement of the transfer switch at Station #2 are in the process of being reviewed. A motion to accept the proposal from Weiss Electrical Company to repair the backup generator at Station #1 was made by District Clerk Ward and Seconded by Treasurer Witty. The Board developed a committee that included District Clerk Ward and Treasurer Witty to review the need to upgrade or replace the backup generator at Station #1 and the associated costs. Fire Chief will have the foam system repaired on Engine on or about April 1 st. NEW BUSINESS The quotes for the Lawn Maintenance contract were reviewed. The Board agreed to rebid the contract due to the increased cost from the previous years. Motion was made by Treasurer Witty and Seconded by District Clerk Ward. Vote Being - Unanimously carried. Discuss Resolution to adopt the Meeting Dates. Motion to accept Meeting Dates was made by District Clerk Ward and Seconded by Roll Call Vote Treasurer Witty Yes, District Clerk Ward Yes and President MacStudy Yes.

4 RESOLUTION ( ) TOWNSHIP OF MONTVILLE BOARD OF FIRE COMMISSIONERS DISTRICT NO. 2, TOWACO WHEREAS, in accordance with the Open Public Meeting Act PL 1975, Chapter 231, the Board of Fire Commissioners, District No. 2, Towaco, Montville Township, must set forth in an annual notice a schedule of meetings for the coming year. NOW THEREFORE BE IT RESOLVED, by the Board of Fire Commissioners, District No. 2, Towaco, Montville Township, that this body shall meeting during the coming year at Fire Headquarters, 27 Whitehall Road, Towaco, New Jersey at 7:30 PM in accordance with the following schedule: March 20, 2013 October 16, 2013 April 17, 2013 November 20, 2013 May 15, 2013 December 18, 2013 Public Hearing (7:00 PM) June 19, 2013 December 18, 2013 Regular Meeting (7:30 PM) July 17, 2013 January 15, 2014 August 21, 2013 February 19, 2014 September 18, 2013 March 19, 2014 Reorganization (7:00 PM) March 19, 2014 Regular Meeting (7:30 PM) BE IT FURTHER RESOLVED, that a copy of this Public Notice be filed in the office of the District Clerk, Fire District No. 2, Montville Township and a copy published in the Daily Record, Parsippany, New Jersey. Michael Ward District Clerk Board of Fire Commissioners District No. 2, Towaco Montville Township, New Jersey Discuss Resolution to appoint the Professional Services. Motion to accept Attorney was made by District Clerk Ward and Seconded by Motion to accept Auditor was made by Treasurer Witty and Seconded by District Clerk Ward. Motion to accept Official Newspaper was made by District Clerk Ward and Seconded by

5 Motion to accept Financial Institution was made by District Clerk Ward and Seconded by Motion to accept Medical Facility was made by District Clerk Ward and Seconded by Motion to accept Payroll Service was made by Treasurer Witty and Seconded by District Clerk Ward. Roll Call Vote on all Professional Services Treasurer Witty Yes, District Clerk Ward Yes and President MacStudy Yes. RESOLUTION ( ) TOWNSHIP OF MONTVILLE BOARD OF FIRE COMMISSIONERS DRISTRICT NO. 2, TOWACO AUTHORIZING THE AWARD OF CONTRACTS FOR PROFESSIONAL SERVICES FOR FISCAL YEAR 2013 FOR THE BOARD OF FIRE COMMISSIONERS, DISTRICT NO. 2, MONTVILLE TOWNSHIP, NEW JERSEY. A. WHEREAS, the Township of Montville, Board of Fire Commissioners, District No. 2, requires certain Professional Services as hereinafter designated; and b. WHEREAS, there are funds available for such Professional Services ; and c. WHEREAS, said Professional Services may be retained without competitive bidding pursuant to Local Publics Contract Law, N.J.S.A. 40A:11-1 et seq: and d. WHEREAS, the Montville Township, Board of Fire Commissioners, District No. 2, desires to appoint said contracts at is Reorganization Meeting for fiscal year e. NOW, THEREFORE, BE IT RESOLVED, by the Board of Fire Commissioners District No. 2, Township of Montville, County of Morris, State of New Jersey as follows: Attorney: Anthony M. Bucco, Riverdale, NJ The Buzak Law Group, Montville, NJ Auditor: VMA Associates, Inc., Mt. Arlington, NJ Official Newspaper: Daily Record, Parsippany, NJ Financial Institution: Boiling Springs Savings Bank, Towaco, NJ

6 Medical Facility: Payroll Service: Morristown Memorial Hospital, Morristown, NJ Olympic Payroll Services, Pine Brook, NJ f. BE IT FURTHER RESOLVED by the Township of Montville, Board of Fire Commissioners, District No. 2, County of Morris, State of New Jersey, as follows: 1. The Board of Fire Commissioners hereby approves the terms and conditions of certain agreements submitted simultaneously, establishing a contract between the two parties. 2. The appropriate officers of the Board of Fire Commissioners are hereby authorized and directed to execute the aforesaid agreements. 3. It is directed that a notice of award contract be published once in the official designated newspaper of the Board of Fire Commissioners within ten (10) days hereof. 4. This Resolution memorializes the action taken at the Reorganization Meeting of the Board of Fire Commissioners, District No. 2, Montville Township, Morris County, New Jersey March 20, Board of Fire Commissioners District No. 2 Montville Township William MacStudy, President Dated: March 20, 2013 CERTIFICATION I, Michael Ward, District Clerk of the Board of Fire Commissioners, District No. 2, Montville Township, New Jersey, do hereby certify the foregoing to be a true copy of a Resolution adopted by the Board of Fire Commissioners, District No. 2, at a meeting held on March 20, Michael Ward, District Clerk

7 The Usage Agreement for Ken Breeman to use the third floor hall on April 20, 2013 was accepted by the Board. A motion was made by District Clerk Ward and Seconded by A motion to pay Commissioner Russell his 2012 Stipend payment which he did not accept in December 2012 was made by Treasurer Witty and Seconded by District Clerk Ward. Roll Call Vote Treasurer Witty Yes, District Clerk Ward Yes and President MacStudy Yes. The Board agreed to pay the annual PERS payment due on April 1, 2013 in the amount of $19,864. A motion was made by Treasurer Witty and Seconded by District Clerk Ward. Vote Being Unanimously carried. Fire Chief Breeman discussed that the annual face fit test will be performed on April 17, ADJOURNMENT. The Reorganization and Regular Meeting was adjourned at 8:48P.M. motion made by District Clerk Ward and Seconded by Vote Being Unanimously carried. Respectfully submitted, Michael Ward District Clerk