Improving the Efficiency of Managing a Construction Project: A Collaborative Web-based Solution 2011 WEAU Mid Year Conference Prepared by Jeremy Williams, PE Given by Clint Rogers, PE 1
Jeremy s CM Background Quail Creek WTP Expansion Orem 20 MG Reservoir Weber South WTP Expansion AVWTP Process Improvements Project 2
Sludge Drying Beds Backwash Tank Utility/Chlorine Bldg. Floc Basins Operations/Chemical Bldg. Filter Bldg. Backwash Water Recovery Bldg. 1MG Clearwell Pump Station 3
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Carollo Engineers and CUWCD have found that efficiencies and collaboration can be greatly improved by using a web-based document management system for construction management. 5
Why is This Important? Communication with design team Document changes and clarifications during construction Communication between contractor and its subcontractors and field personnel Reference material for Owner Submittal integrity is everything 6
Outline Evolution of document management Project overview Our experience with web-based document management 7
First, Man Created Paper... And it Was Awesome. 8
Then We Discovered the Electron... 9
More Electrons... CONTRACT MANAGEMENT SOFTWARE FILE SHARING OR COLLABORATION SOFTWARE 10
Web-based Document Management Prolog PMWeb Procore EaDoc And many others 11
Carollo Engineers and CUWCD evaluated the different methods and chose the one that best met the project s needs. 12
Our Criteria Method chosen needed to allow for Owner and Engineer to work together as the Construction Management Team (CMT) Full electronic document management to facilitate information transfer and provide for Owner s records after the project is complete 13
Case Study: Ashley Valley WTP Located just north of Vernal, Utah (150 mi. from Owner, Engineer, and Contractor offices) Original Construction from 1983-1985 Began Production of Culinary Water in 1986 15 mgd Original Design Capacity (30 mgd ultimate) Direct Filtration, Declining Rate Treatment Plant Two Water Sources Treatment Challenges/Constraints Water Quality Regulations 14
Sludge Drying Beds Backwash Tank Utility/Chlorine Bldg. Floc Basins Operations/Chemical Bldg. Filter Bldg. Backwash Water Recovery Bldg. 1MG Clearwell Pump Station 15
AVWTP Process Improvement Project (cont.) Construction Schedule July 30, 2010 to October 15, 2012 Milestone 1: March 15, 2011 Milestone 2: March 15, 2012 Substantial Completion: April 30, 2012 Project Cost $12.3 million New Processes Floc/Sed Building, Clarifier, Filter Modifications, valve vaults, yard piping, misc site work 16
Potential Project Challenges Location Coordination Complexity Efficiency Things are not always as they appear 17
Web-based Document Management Best Fit the Project s Needs EaDoc chosen by CMT 18
Project Set Up Under Profile Tab 19
Flow Chart defines Chain of Communication 20
Flow Chart defines Chain of Communication 21
Start Tab Memos, Daily Logs, Minutes 22
Work Tab Submittals, RFIs, etc. 23
Documents Tab Specs, Drawings, Reference Docs 24
Finance Tab Pay Requests, PCOs, COs 25
Help Tab User s Manual and Online Support only a click away 26
Document Features All Items Are Similar 27
Document Features All Items Are Similar 28
Document Features Cover Sheets Automatically Generated 29
Document Features History Automatically Created with Electronic Signatures 30
Benefits Logs, history, electronic signatures are automatically created eliminates as much potential human error as possible 31
Benefits Logs are fully searchable and reports are easily customized. 198 Not shared 32
Benefits Use Reference Tab for File Sharing 33
Other Benefits Electronic signatures, recorded histories Chain of communication controlled by project organization, follows the flow chart Pure electronic archive and directories created ready to turn over to the Owner at the end of the project Online support 34
Drawbacks Cost - $ upfront Learning curve 35
Drawbacks Have to learn program defaults, what works, what doesn t work, customization Files are only as good as what s put in X 36
Contractor s Opinion: We want to use this on all of our future projects, so much so that we ll pay for it if the Owner doesn t. Justin Morris Morris Electric 37
Conclusion Web-based solution instrumental for CM Team approach ability to collaborate greatly increased without slowing the project down Efficiency of document transfer among all parties greatly increased Web-based solution worth the cost hundreds of hours of admin time saved over the course of the project 38
Conclusion Owner will receive complete record documents for the project, already archived and easily filed 39
O&M Manuals of Yesterday 40
Carollo SharePoint EOM 3D Images 41
Acknowledgements Central Utah Water Conservancy Magna Water District Jordan Valley Water Conservancy District Provo River Water Users Association 42
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