Cloud Computing: Supporting Small Businesses with QuickBooks Online. Written by: Stacy Kildal, Kildal Services LLC
Presenter: Stacy Kildal, Queen of QBO Waterford, Michigan StacyK.net RadioFreeQB.com Internationally Recognized Expert in QuickBooks Online Original author of Intuit training material for QBO US, Singapore, Canada, Australia & UK First ProAdvisor Certified in QuickBooks Online Co-Host of Radio Free QuickBooks Certified QuickBooks Advanced ProAdvisor Certified in QuickBooks Enterprise Solutions 8 Years teaching QuickBooks nationally to end users and accountants/consultants Charter Member, Intuit Trainer/Writer Network (TWN)
What We ll Talk About Today Why Intuit cares about the Cloud Advantages and Benefits of QuickBooks Online & Intuit Payroll Subscription Options Available Show some time saving features In product demos Learn about the QuickBooks Online EcoSystem
The Cloud & QuickBooks Online
A Connected Services Company Intuit One
QuickBooks Online vs. QuickBooks Desktop QuickBooks Online has several advantages over desktop editions: Invoice/Sales Receipt Automation Delayed customer charges/billing Activity Log No need to transfer data via Accountant s Copy files Automatic email reporting Bank transactions automatically downloaded nightly Unlimited report reader and time tracker users QBO has Class AND Location tracking For Accountants: Multiple AR/AP lines in JEs!!
Types of Businesses Using QuickBooks Online Contractors Wholesalers Consultants Retailers Non-Profits
Choosing the Right Version of QuickBooks Online
QuickBooks Online Simple Start For those clients who are just getting started or have basic accounting needs, it includes these features: Import customer data from Excel Create and manage invoices Track sales and expenses 20 business reports Connect 1 Bank Account Allows for 1 user $12.95/month
QuickBooks Online Essentials For clients who are up and running and need additional features. QuickBooks Online Essentials includes all the features: Automated Invoicing Create Estimates Full accounts payable 40 business reports Unlimited Online banking Allows for 3 users $26.95/month
QuickBooks Online Plus QuickBooks Online Plus is for clients who are established and expanding their business, with new capabilities for inventory, reporting and a new user experience. QuickBooks Online Plus includes all the features of QuickBooks Online Essentials plus these additional features: Create and send purchase order FIFO based Inventory tracking Prepare and print 1099s Sales tax tracking Class & Location Tracking Budgeting and planning 65+ business reports Allows for 5 users $39.95/mo
Features to Help Save Time & Money
Income List Not just a list of Sales Receipts or Invoices A dashboard or Command Center to track customer transactions: Estimates, Invoices and take action on those transactions
Downloaded Transactions Replaces Old (painful!) Online Banking Feature Right now available for new signups, eventually will be offered to OLB users Much cleaner interface and removes Full Automation (very messy!) Automatically downloads every night
Downloaded Transactions User can choose to see transactions from one account at at time or from all of them at once User can choose to match or add, and split the transaction between accounts Location & Class tracking can be assigned as well
Demonstration Income List and Downloaded Transactions
Enrich the QuickBooks Online Experience
The QuickBooks Online EcoSystem QBOP/IOP (Payroll) +Many More! QBOA ZenCash QuickBooks Online Transaction Pro Importer Mavenlink SOS Inventory Avalara
Payroll Three accurate online payroll options for Accountants and Clients Client runs payroll Accountant + Client Collaborate Intuit does it for client Pay by check or direct deposit Intuit QuickBooks Online Payroll Intuit Online Payroll For Accountants Intuit Full Service Payroll Yes Yes Yes Free expert support Yes Yes Yes Get year-end W2 forms Yes Yes Yes Federal & State payroll tax forms automatically filled in Separate accountant & client log-ins to access the same account Intuit files and pays taxes for you No tax penalties, guaranteed Payroll setup completed for you Yes Yes Yes Yes Yes Yes Yes Yes Yes
Support Your Clients: QuickBooks Online Accountant Cross Workflow Tools: ü Client List ü Accountant Center SIGN UP AT: accountant.intuit.com/qboa
Accountant Center Quick Tour
Demonstration QuickBooks Online Accountant
Enrich the QBO Experience: Intuit App Center
Transaction Pro Importer Import Lists or Transactions into QuickBooks Online Step by Step Instructions Great for Conversion from Non-QuickBooks Software Useful for Importing Webstore or Ebay/Paypal transactions http://appcenter.intuit.com/transactionproimporter
Avalara Intuit QuickBooks Online Avalara is a Gold Cer.fied Intuit Developer Calcula.ons (both rates & taxability rules) Fully completed returns. AvaTax sales tax calcula.ons are automa.cally applied to items in the es.mate and invoice. Mul.ple Sales Tax Rates Integrated With GoPayment
SOS Inventory.com Robust inventory features for QuickBooks Online http://sosinventory.com/ Track inventory assemblies WIP Create sales orders and convert them to QuickBooks Online invoices Value inventory using LIFO method Receive automated email or SMS alerts when inventory gets low Automatically update inventory counts from QuickBooks Online invoices and sales receipts
Mavenlink.com Project Management Team Collaboration Syncs with QuickBooks Items Syncs with Google Docs Email Updates Scheduling Invite Clients to Participate http:// appcenter.intuit.com/ mavenlink
ZenCash Transform A/R into a disciplined, well groomed part of any company http://appcenter.intuit.com/zencash Shepherding Invoices from Unpaid to Paid Accounts Receivable Dashboard Legal collections in just a few clicks Send beautiful printed thank you cards Full automation or a la carte scheduling Reminder calls with your scripts by polite AR specialists
Benefits Of QuickBooks Online Workflow Time Savings Anytime, Anywhere Access Easy Client Collaboration Secure Sharing Speed and Productivity
But Wait, There s More! 1. Visit the Intuit booth to learn more about my stepby-step process for growing your business online with QBO 2. Attend Adrian Stern s session: Here s the latest on ipads and Apps for CPAs and Their Clients at 4 pm today