Centro InfoSapienza Roberto Messa Roberto Messa Centro Infosapienza
Integrated information system In 2009 La Sapienza started the development of an integrated information system. Pagina 2
Integrated information system Steps: Survey of existing (or needed) applications & data bases Requirements analysis Pagina 3
Integrated information system Activities: Inventory of existing applications and databases map of the relationships between applications identification of information flows between applications and databases identification of duplication and overlap of functionalities and / or databases analysis of user requirements s Pagina 4
Integrated information system Solution: Pagina 5
Integrated information system Solution: Pagina 6
Integrated information system Solution: The "Ugov" consists of functional areas and modules and provides coverage of the administrative areas of the University Pagina 7
Integrated information system U-Gov Academic and Student Area: In the Academic and Student Area, the Ugov system provides two applications. At La Sapienza we developed SIAD: Sistema Integrato d'ateneo per la Didattica Integrated University system for the Academic Pagina 8
UGov Academic and Student Area SIAD The main features are: single entry point of information integrated management of: students curricula, training offer and students careers Pagina 9
Codes & Teachings SIAD Managing Curricula & Academic Programs Student s study plans Academic Program Inserting Systems & Training Offer Management of students careers Academic, Accounting & Administrative Infostud Pagina 10
Infostud: Management of students carees Academic, Accounting & Administrative: Pagina 11
Infostud: Management of students carees Academic, Accounting & Administrative Infostud project was born in 2001. Since then we only used paper and pen... Pagina 12
Infostud..students used to stay a long time in queue at administrative offices just to withdraw a payment slip. Pagina 13
Infostud Another long time in queue at bank office to pay a payment slip. Pagina 14
Infostud I forgot my certificate! another time in queue! Pagina 15
Infostud We wanted: Online administrative services Computerising administrative procedures & processes Dematerialization User centered design Pagina 16
Infostud How many users? 155.696 149.690 students 5.704 professors (tenured/contract) 289 administrative & academic users 13 external public companies Pagina 17
Infostud 2013 On line services.. Infostud 22/05/2012 Pagina 18
User access Infostud: User Access 2012 10.746.897 User Access 12000000 10000000 8000000 6000000 4000000 2000000 0 Jan Feb mar Apr May Jun Jul Aug Sep Oct Nov Dec Month Pagina 19
Infostud: User Access 2012 Pagina 20
Infostud: User services access Pagina 21
Infostud: User access 2009-2012 2009 2010 2011 2012 Pagina 22
Infostud: online management of exam scheduling A.A. 2012/2013 Courses Teaching Professors 1.134 17.577 4.948 Schedule d Exams Students Reservation s Students Examination s 53.677 769.927 753.563 100% of online management of exams Pagina 23
Infostud: Printed Certificates A.A. 2012/2013 Type of Certificate Printed from the online system Printed from the Administr.Offic e Enrollment 64.318 8.258 Degree certificate (with exams) Degree certificate (with dissertation) Degree certificate (with final grade) Degree certificate (for retirement purposes) 101.922 13.104 58.806 1.076 78.914 4.295 11.719 1.714 91,73% 8,27% Pagina 24
Infostud: Payments slips A.A. 2012/2013 Payment slip printed from the online system Payment slip printed from the Administrative Office 415.557 39.674 91,28% 8,72% Pagina 25
Infostud: online services A.A. 2012/2013 We estimate an annual savings of: 2.000.000 man hours That means 250.000 day s work! Pagina 26
Infostud Technologies: Digital signature User Benefits Immediate user experience Intuitive training Independent from the mobile handset Independent from the mobile carrier Greater flexibility and mobility Business Benefits Low-cost integration Interfacing by simple Web Services (SOA) Simplified provisioning No logistics costs Compliant with the sector regulations & related technical directives Pagina 27
Infostud Technologies: Digital stamp When a digital document is printed out it looses the integrity of it s digital signature. Timbro Digitale is the only technological way to legally insure the integrity of a document s digital signature once it is printed out. The entire document, along with its digital signature is transformed into a high density two dimensional code and printed on paper insuring the authority of entire document and its digital signature (entire packet CADES). Pagina 28
Infostud Technologies: SOA Pagina 29
Infostud Technologies: Web Services Pagina 30
Infostud Technologies: Mobile Apps Infostud Mobile Sapienza Università di Roma Pagina 31
Infostud Technologies: What will be the future? Pagina 32
Infostud Technologies: What will be the future? Administrative Services 2014-2015 My Sapienza Service Oriented Portal (1) 2013-2014: Identity Self service Management, Project / Research Service Provisioning management Infrastructure, User registration, Workflows (2) 2013-2014: Service Integration Platform (1) 2013-2014:Identity Management, Service Provisioning Infrastructure, User registration, Workflows Pagina 33
Thank You Roberto Messa Pagina 34