Business Technology Advisory Council May 2011
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1 Business Technology Advisory Council May 2011 Leo de Sousa, Manager, Application Services and Enterprise Architecture British Columbia Institute of Technology
2 Agenda BTAC Summary Statistics Compliance Projects Top Ranked Projects Middle Ranked Projects Bottom Ranked Projects Operational Projects Projects Reviewed but not Ranked
3 BTAC Summary as of May 15, 2011 Completed Projects International Agent Payment (operational) Initiated Projects Benefits Streamlining (top ranked) Underway Projects U-Pass Implementation (compliance top ranked) Registration Confirmation Process June 2011 (top ranked) Automate ehire Letters (middle ranked) Apprentice Accommodation Reservation (operational) DRC Clockwork DRC system (operational) Delayed Projects Contract Management Nov 2009 (compliance top ranked) Student Financial Aid and Awards Replacement (top ranked) PHAC Registration System (middle ranked) Seniority Automation (middle ranked)
4 BTAC Ranking Summary Grouping Ranked Underway Complete Cancelled Total Not Ranked Compliance Top Ranked Middle Ranked Bottom Ranked Operational Projects Total
5 Ranked Projects Compliance Contract Management Compliance Nov 2009 May 2011 Underway U-Pass Implementation Compliance May 2011 May 2011 Underway completion Jan 2012
6 Ranked Projects Top Ranked Online PTS Application for Program Approval Nov 2010 N/A Ranked CAPP Phase 2 Self- Service Program Mar 2008 Jan 2009 Registration Confirmation Process Jan 2010 May 2011 Second Year Student Check-in & Grid Timetables Cancelled by Client no client resources Underway - completion June Feb 2008 Jul 2009 Complete Online Purchase Requisitions Mar 2008 Apr 2009 Complete Develop & Maintain Oracle database as a KPI Datamart May 2009 Feb 2010 Complete
7 Ranked Projects Top Ranked Registrar's Office Student Communications Nov 2007 Nov 2009 Complete Benefits Streamlining Initiation HR is investigating baseline Banner, requires an HR and Position Control upgrade to 8.4 version Jun 2010 May 2011 Document Mgmt for ICES Apr 2009 March 2010 Complete ACCPAC to Banner Conversion Sept 2008 Nov 2008 Complete Financial Aid and Awards Replacement Jan 2010 May 2011 Data Dictionary Nov 2007 Jan 2009 Fine Grained Security Nov 2007 Jan 2009 Underway ITS to take PM lead to coordinate between depts Cancelled by Client no client resources Cancelled by Client no client resources
8 Ranked Projects Middle Ranked Web Analytics for Banner Jan 2009 Sept 2009 Automate e-hire Letters Jun 2010 May 2011 Abandoned No Final Solution Underway planned completion Sep 2011 Regularization Apr 2009 Dec 2009 Complete Underway scope chg PHAC Registration from PHAC planned System Jan 2010 May 2011 completion April 2012 Automate Seniority Nov 2007 May 2011 Underway planned completion July 2011 Online Residence Application System Jan 2009 N/A Ranked Duplicate PIDM Maintenance & Prevention Feb 2008 Review After Aug 2010 Ranked - Hold for post Banner 8
9 Ranked Projects Middle Ranked On-line system to contact PTS students by Coord and PA Nov 2007 N/A Ranked Attendance & Electronic Timesheets Feb 2008 N/A Ranked Test Center Scheduling System Sept 2008 May 2009 Abandoned No Final Solution Automate Awards AR Feed Feb 2008 N/A Ranked
10 Ranked Projects Bottom Ranked Automated Communication w/ PTS and Distance Students Sept 2008 N/A Ranked Automate Increments for Aux & PT Employees Feb 2008 N/A Ranked Faculty Name and Course info on mybcit Mar 2008 Mar 2009 Complete Bookstore Invoices to Banner AP Interface Feb 2008 N/A Ranked Alumni Import Automation Sept 2008 N/A Ranked On-line housing Application Form Mar 2008 Feb 2009 Complete
11 Ranked Projects Bottom Ranked On-Line Travel Expense 9.89 Mar 2008 Review After Aug 2010 Ranked - Hold for post Banner 8 Self Service Convocation 9.56 Mar 2008 Review After Aug 2010 Test Centres Student Tracking 9.43 Feb 2008 N/A Ranked Ranked - Hold for post Banner 8 PD Day Registration System 6.17 Jan 2008 N/A Ranked
12 Operational Projects Proposal Score Review Status Date Status International Agent Payment (ISP) N/A Mar 2011 May 2011 Complete Apprentice Accommodation Reservation System N/A Jan 2011 May 2011 Underway DRC Clockwork DRC System N/A Oct 2010 May 2011 Underway Banner Workflow N/A Jan 2011 May 2011 Migrate Document Services from DocsOpen to SharePoint N/A Mar 2011 May 2011 Planned delayed due to U-Pass project Planned part of SharePoint LTS rollout
13 Project Proposals Reviewed but Not Ranked Proposal Status Date Status Training Scheduling and Tracking System (ATC MINT Media) Jan 2009 Banner / Cognos Account Creation and Data Access Jan 2009 Enterprise Appointment Scheduling for Student Services Departments Nov 2010 Fwd to Strategic IT Gov due to budget > $100K proposed Moved to IT Services Core Services will be worked on as part of an Identity Mgmt initiative Proposal is on hold due to lack of funding in Jan 2010
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Breen Elementary School Day: Monday Time: 1:40 pm to 3:10 pm (90 minutes) Session A Sept 21, Sept28, Oct 5, Oct 19, Oct 26, Nov 2 No class on Oct 12 Session B Nov 30, Dec 7, Dec 14, Jan 4, Jan 11, Jan