SYAA Audition Form Production Name: Auditionee s Name: Age School Grade Student s Language Arts Teacher Please list the last four shows, productions, or workshops with which you have been involved: Show/Workshop Name Production Company Date of Activity Your Role/Job Parents Names: Parent #1 Occupation Cell Phone # Parent #2 Occupation Cell Phone # Home address : Street Address: City Zip Home Phone # Email: Parents Student s Please attach a recent photo of your child to the BACK of the packet. Student Hair Color Length Eye Color Approximate Height Approximate Weight Do the student have any special (non-theatre) skills (i.e. playing an instrument, sign language, juggling, etc.)j? Students, are you willing to accept any role in this production including ensemble/chorus? Yes If you marked no, which role or roles are you willing to accept? No If NOT cast in this production, would you be willing to assist with the production as part of the tech crew? Yes No
Rehearsal Conflicts Student Applicants AND Parents, please read: Availability for intensive rehearsals is considered as a factor in casting. The following is a list of potential rehearsal times: Mondays through Fridays, 4PM-8PM Saturdays, 10AM-4PM Sundays, 1PM-4PM Please note that we will not rehearse during all of these times and all actors will not be called for every rehearsal; however, if you know of a conflict with any times on this list, you should list it on the back of this form. If conflicts are not listed at the time of auditions, they will NOT be excused and may result in your child s role being recast. It is current SYAA policy that students who have a conflict during the last week before performances and/or during performances themselves cannot be cast in the show without explicit written permission from the director prior to the casting process. If parents or students have a conflict during this time and this conflict was not listed below, the student will be excused from the production. Parents: Please list ANY and ALL conflicts that you might have with the rehearsal times listed above in the box below. Conflicts include any event which might cause your student to miss a rehearsal. These could include sporting events, family trips, school activities, etc. Commitment Contract I certify that I have thoroughly reviewed the rehearsal schedule for the show I am auditioning for, and that I have listed all personal/work/school conflicts in the space provided for me. I understand that conflicts not listed on this document are not excused, and must be reported to and approved by the show s director via email or direct phone call at least 24 hours in advance. Failure to report conflicts in a timely manner, failure to show up at rehearsal on time & when scheduled is inexcusable and may result in my role being reassigned. I understand that this role is a privilege and with privilege comes responsibility. I certify that I have taken note of the time listed on the calendar when lines must be memorized, and I commit to memorizing my lines by this date. Student s Signature
SYAA Production Fee Contract FOR PARENTS: Please consider although SYAA is a 501(c)3 non-profit organization, there are major costs involved in running the facility and mounting a theatrical production. Although we do try to have many of our costs underwritten, we do REQUIRE A PRODUCTION FEE for all students, with a multi-student discount available by request for families with multiple children involved. This fee is due at the time of required parent meeting and is allocated to costuming, set materials, and professional personnel to work with students for each production. In addition, parents are required to assist with production duties such as set painting, costuming, and other needs but are given the option to opt out of this requirement by paying a personnel fee. A detailed breakdown of these and all costs associated with each production is available during auditions at the front desk. While production fees from each family are required, SYAA strives to include children from all backgrounds, including children with special financial needs. Should your family be unable to shoulder productions fees, please contact SYAA for trade/work options and/or scholarship opportunities. Please sign on the line or lines that apply - A parent must sign one of the first 3 options. Parents may ask to discuss trade options, but trade options will not apply unless this is discussed and approved by SYAA management. Option 1: I agree to pay the production fee required by SYAA on the first day of rehearsals. These monies apply to many aspects of the production needs but most especially for the training of youth actors. Production fees can be returned if the actor drops out of the play within the first 6 rehearsals. After this time, the actor would be deemed to have over 9 hours of theatrical training (whether or not the actor has come to every rehearsal), and I understand that the production fees will be kept to pay for this training. Option 2: SYAA seeks to involve youth of many different economic backgrounds and situations, and SYAA can and will work with individual families on a case by case basis to lower or eliminate fees through opportunity aid. Opportunity aid availability and family qualification for this aid must be discussed with SYAA representatives and approved before the first rehearsal. My child can only participate in SYAA s production if Opportunity Aid is available. Option 3: My teen has participated in SYAA s internship programs or has an audition workshop credit. Please alert me to his/her production fee waiver credits. * I am interested in discussing trade options to have my child participate in SYAA s production. I understand that trade options are different from the volunteer requirements already expected of parents. I am prepared to discuss trade skills that might be useful - examples of trades: certified electricians, plumbers, etc; licensed and bonded roofers; etc. I have selected one of the above contract options should my services not be required by SYAA.
Student s Name SYAA Permission Form Medical/Photo/Transportation Release Age (child s name) has my permission to participate in all activities offered during the rehearsals and performances for (production/activity name). Please initial each of the following statements: I understand that my child will be participating in a play or activity at a working theatre which can involve hazards such as level changes in sets, black-out scene changes, hot lights, allergic reactions to make-up or costumes, dancing, stage fighting, etc. I hereby waive, release, absolve, indemnify and agree to hold harmless SYAA and its affiliated Studios, organizers, sponsors, and participants for any claim arising out of an injury to my child s person or property. I authorize SYAA to use local emergency services in order to secure proper medical attention for my child, as named above, if required. While an adult representing SYAA is always in the SYAA building with the children, students in our major productions (the Season) are sometimes asked to review their work out of the direct sight-line of a staff member. They have breaks (rest periods) in which they are also NOT in the direct sight line of a staff member. It is imperative that all students in an SYAA production be deemed by their parents and the director to be mature enough to handle instructions to work and study without direct visual supervision when the director or his/her assistants are not working with them on a particular scene. I understand that my child will NOT be visually supervised at all times, and I feel that my child is mature enough to handle himself or herself in the unique environment of youth theatre. I consent and authorize SYAA and/or its affiliated Studios to use my child s name and photograph and/or video clips of my child for educational and public relations purposes related to the production and activities and events at SYAA. Transportation to and from SYAA for rehearsals, tour shows, cast parties, promotional activities, etc. are NOT the responsibility of SYAA or its Studio affiliates. All transportation is the responsibility of the parents and should a parent agree to transfer this responsibility to another parent or student, this is considered a private transfer of responsibility to the individual person providing this transportation. SYAA employees and associates are NOT allowed to transport students. I hereby waive, release, absolve, indemnify, and agree to hold harmless SYAA, its Studio affiliates, the organizers, sponsors, supervisors, and participants, for an injury to my child s person or property as a result of transporting a child to an SYAA rehearsal, tour show, cast party or promotional activity. Any directions to the contrary should be immediately submitted in writing. Date In case of emergency call: Name: Relation: Phone number: Please list any special medical conditions (especially allergies) and explain:
SYAA Parent Committee Form SYAA produc+ons couldn t be as successful without our parents. We appreciate the +me that you give to help make each produc+on special and memorable for your students. Please remember that even though a variety of skills are needed, we also need people to help in each area. Some+mes, that may mean holding a board, using a glue gun, or simply wri+ng thank you notes. Also, keep in mind that many of our volunteer opportuni+es, especially in costuming and props, allow for projects to be taken home aber mee+ng with the designer or parent coordinator. Student Name (First & Last) Parent/Guardian/Grandparent Name #1 Home Phone Cell Phone Facebook Name Parent/Guardian/Grandparent Name #2 Home Phone Cell Phone Facebook Name Please check #1 or #2 (as noted above) for areas in which you would be willing to volunteer. #1 #2 Set Construc+on #1 #2 Set Pain+ng #1 #2 Set Dressing #1 #2 Costumes - CuSng #1 #2 Costumes - Machine Sewing #1 #2 Costumes - Hand Sewing #1 #2 Costumes - Other (Glue Gun, CraBs, Ironing, Etc.) #1 #2 Gather props #1 #2 Create props/crabs #1 #2 Lobby Monitor #1 #2 Backstage Monitor #1 #2 Usher #1 #2 Lobby Decora+ons #1 #2 Concessions Table #1 #2 Rose/GiB Table #1 #2 Strike Coordinator #1 #2 Cast Party (Food, Drinks, Plates, Utensils, etc.) #1 #2 Memory Book - Photos #1 #2 Memory Book - Design/Layout #1 #2 Fundraising Campaigns #1 #2 Poten+al Sponsorship Contacts #1 #2 Thank You Notes #1 #2 I am willing and able to serve as a parent coordinator in one of the above checked areas. Please give us any details on special skills that you might be willing to share with us (i.e. playing a musical instrument, design or other theatre experience, publicity connec+ons, etc.):