Océ PRISMA for In-house Printshops Productivity to build your business Workflow Management Solutions
Workflow management solutions Optimize and streamline your document workflow Access, accept, preview, proof and notify Shorten prepress time with easy makeready Boost productivity while reducing costs Unify your workflow, even in a multi-vendor environment Offer new services, deliver more value Productivity to build your business 2 You manage a printshop. You provide easy access to your services. You go the extra mile to satisfy all of your customers requests. You understand corporate style guidelines and are an expert at document makeready and production. In short, you play a critical role in your company. A printshop is a valuable resource when it performs well. But there are challenges. Océ PRISMA for In-house Printshops can help you take your printshop to new heights. Productive, easy-to-use, modular and scalable solutions streamline your production workflow from job submission to completion. They deliver added value to your customers. Enable you to cost-effectively handle services like scanning, makeready, finishing and archiving and add new ones. All of which helps you generate more orders, taking your production to profitable new levels. Scalable and integrated solutions No matter how varied the array of documents you produce, your workflow has to be flexible enough to keep up, from creation all the way through delivery. Océ PRISMA for In-house Printshops offers a scalable, integrated suite of document workflow solutions that does just that streamlining every aspect of workflow from job submission to archival. Create/submit Océ PRISMAaccess An easy-to-use print management solution that simplifies job submission, makes it easier for customers to work with you, and drives volumes to your printshop. Customers can submit jobs to you using a web driver or via web submission. It s as easy as choosing Web submission, or, if they re working from an application, selecting Print, then the PRISMAaccess web driver and completing a job ticket. Océ PRISMAweb Advanced e-ordering software that enables efficient production with extensive accounting capabilities. Accept/preflight Océ PRISMAaccess More than a queue for viewing incoming jobs, digital job tickets and available printers, the Océ PRISMAaccess operator console makes communication between your customers and your printshop simple and automatic. Customers can easily track job status, obtain estimates and proof documents.
Océ PRISMA for In-house Printshops Optimize and streamline your document workflow Heavy production B&W: Stacking Light-mid production B&W: Punching Océ PRISMAaccess Océ PRISMAaccess Océ PRISMAprepare Folding Océ PRISMAarchive Production Color Stapling Océ PRISMAweb Océ DPconvert Océ DocSetter Océ PRISMAscan Convert Booklet making Perfect binding Océ DPconvert A job-conversion tool that converts Xerox RDO files and job tickets into an open PDF format. Océ VPconvert Conversion software that converts Xerox VIPP data to an open standard like PostScript and PDF, while maintaining job ticket information. Prepare Océ PRISMAprepare All-in-one document preparation software that delivers full makeready capabilities, speeding up job preparation for both analog and digital documents. Océ DocSetter An advanced tool for scanning, editing and composing documents, with customizable macros for high-quality printing. Produce Océ offers a full range of color and black & white cutsheet and continuous feed production printers, whose unique capabilities are supported by Océ software. With Océ DPlink, Océ VarioPrint 4000 and 6000 systems can process and print jobs from Xerox DigiPath or FreeFlow applications without modification. Finish Océ offers an extensive range of online and offline finishing options and solutions. With Océ PRISMA software, preparation tasks on the front end streamline finishing on the back end. Archive Océ PRISMAarchive A robust, secure, efficient, web-enabled archiving solution that offers reprint productivity, flexible file format storage and valueadded DVD/CD publishing opportunities. Océ PRISMAscan Convert An OCR engine that converts paper documents to a variety of digital formats. It can run as a stand-alone application or as an integrated scan front-end for Océ PRISMAarchive. 3
Access, accept, preview, proof and notify Easy job submission Océ PRISMAaccess software makes it easy and convenient for your customers to get their jobs to your printshop, whether they choose to use the web driver or submit jobs via the Web. Customers simply select your destination as the printer, and the Océ PRISMAaccess server in your printshop captures all of their documents along with their job tickets. The system also makes job status notification easy, notifying customers about the status of their print jobs via email. Jobs can be previewed using embedded Adobe Acrobat. Once they re submitted and in the system, customers can track jobs using the software s web-based interface. Océ PRISMAaccess customizable job ticket and preview One unified acceptance view Clarity counts when you want to work efficiently. That s why the Océ PRISMAaccess Jobs interface is designed with one easy-to-use screen view. Each job received is listed and the operator is informed of job arrival; all relevant job ticket information is included PDFs can easily be merged and viewed using integrated Adobe Acrobat Professional, accelerating work progress Operators can quickly send personalized notification emails and attach proofs or final documents to send to customers Océ PRISMAweb tailored order templates Stay in full control Océ PRISMAaccess Job Acceptance is the main driver of Océ PRISMA for Printshops. Once jobs are accepted, previewed, and proofed and notifications sent out, you can: Link to Preparation : build in optional Océ PRISMAprepare software for document preparation Link to Production : send print jobs to available printers Link to Archive : send jobs to your local reprint archive Implement a seamless path to e-ordering With Océ PRISMAweb software, you can set up an intuitive, easy-to-use and simple-to-navigate website. You can store templates or uploadable documents in enhanced product catalogs for different departments. And your customers can view everything they need on a single screen, easily selecting the documents they want to print, tracking what s in the shopping cart and ordering exactly what they need. Océ PRISMAaccess operator console Provide easy access to all your services Optimize communications with customers Deliver a higher level of service Accelerate turnaround times 4
Reduce prepress time with intuitive makeready Integrated document preparation When you integrate modular Océ PRISMAprepare software, you build in document preparation perfection. This award-winning document preparation software tool provides full makeready capabilities for both analog and digital documents. Open, industry-standard PDF workflow Océ PRISMAprepare software makes it easy to add value to PDF documents in three ways. It simplifies: Basic, everyday job preparation tasks More advanced tasks like impositioning, using integrated Adobe Acrobat Professional and your favorite plug-ins Connecting to third-party Windows-based programs to edit PDF files You can move easily back and forth between these three modes, preserving Océ PRISMAprepare settings. Full proof Océ PRISMAprepare software provides intuitive on-screen previewing for all makeready steps and facing pages interfaces, making cumbersome hardcopy proofing a thing of the past for even the most complex documents. All-in-one make ready Key functions of Océ PRISMAprepare software include: Composition makeready to collect and combine digital and analog PDF sources into one combined document using advanced subset handling. Image makeready to correct and clean up imperfections in scanned or digital originals. Use Océ DocSetter software for more advanced, automated scan and image cleanup. Layout makeready to determine the final document layout for one or two-sided documents, booklet creation, tab caption editing, separation sheets, folding, shift binding margins, adding page numbers and more. Media makeready to assign media to pages and sections from a device-independent media catalog. Production makeready to optimize productivity by routing jobs to the right production devices with automated color split, merge and finishing support. Easy access to all your services Open, industry-standard PDF workflow Easy, failure-proof job preparation Simple creation of professional documents Océ PRISMAprepare Structure View and Preview 5
Boost productivity, reduce costs Prepare once. Print anywhere With Océ PRISMAprepare software, you can print PDF files to any Océ or non-océ devices, black & white and color, maximizing the use of all your assets and protecting your investments. What s more, you can minimize setup time and accelerate turnaround to unleash the full power of your production operation. Unleash production power Océ PRISMAprepare software drives the production process with a number of settings that focus on the end result: For booklets, Océ PRISMAprepare software automatically compensates for creeping For full-bleed documents and custom sizes, Océ PRISMAprepare software generates trim marks For two-up and multiple-up printing, Océ PRISMAprepare software automates all calculations Open up your printing world Even if you re working with proprietary data, you still want to be able to print to the printer of your choice. Océ DPlink software offers plug-and-print Xerox DigiPath and FreeFlow Makeready connectivity for operations that want to maintain a mixed print environment, but don t want to rewrite applications. With embedded Océ DPlink software, Océ VarioPrint 6000 and Océ VarioPrint 4000 printers can process and print jobs coming from Xerox applications without modification. With Océ DPconvert software, you can work more effectively with Xerox RDO files. Simply convert them and their DigiPath and Freeflow Makeready job tickets into open-standard PDF and JDF files. Then, choose the software you want to use, for example Océ PRISMAprepare, and print them on the printers best suited for the job. Use Océ VPconvert software to convert Xerox VIPP data to industry-standard formats like PostScript and PDF, while maintaining all job ticket data. With these solutions, you re no longer limited to a single workflow vendor. You can choose workflow options regardless of the origin of the data stream. Prepare once, print anywhere Integrate your workflow for black & white and color Unify your workflow, even in multi-vendor environments 6
Offer new services, deliver more value Easy access to archived documents Océ PRISMAarchive software enables you to deliver the right access to the right people with easy-to-search capabilities. You can: Allow authorized personnel to easily access archived documents for viewing and reprinting via the intranet or Internet. Protect confidentiality by granting varying levels of access rights to different staff. Offer customers web-based viewing and reprint ordering. Specify searchable structures by author, date, customer number to enable fast access. Or documents can be located using a fulltext search. Go digital While most of today s communications are digital, you probably still have a considerable amount of paper documents that are critical to your business processes. Providing an on-ramp to your digital workflow, Océ PRISMAscan Convert software transforms scanned documents from hardcopy into editable files compatible with your applications. The state-of-the-art OCR engine converts scanned paper documents into any output format, for digital distribution, editing and/or archiving. Reprinting as easy as printing Using Océ PRISMAarchive software in concert with Océ PRISMAaccess, you can archive your entire print job including the job ticket containing all defined job attributes and use the archiving capability as a web-based Print-on-Demand ordering system. Print reprints with excellent quality just like the original print run, every time. No document preparation is required. Using Oce PRISMAarchive software with Océ DPconvert software, you can use Océ PRISMAarchive software to easily migrate your RDO reprint archive. In addition to reprint functionality, you can set up a makeready archive, where Océ PRISMAarchive software becomes a critical portal for organizing your pre-press workflow. When used as a scanning front-end for Océ PRISMAarchive software, Océ PRISMAScan Convert software offers a powerful solution for converting paper documents into any format (TXT, HTML, PPT, RTF, XLS, CSV, DBF, XML, TIFF, PDF) and transforming them into easily searchable, indexed archives, adding real value to valuable documents. Océ PRISMAarchive web enabled reprint archive Expand your service offering With Océ PRISMAarchive software, you can also publish archived documents on CD/DVDs, with an integrated, web-based, fulltext search engine. Or, you can offer your customers a portable, fully searchable and indexed offline archive that stores all of their documents, including content, layout, formats and versions. Reprint without reprogramming Integrate your paper documents into a digital workflow Offer customers value-added services 7
Beyond the Ordinary Océ is a leading international provider of digital document management technology and services. The company s solutions are based on Océ s advanced software applications that deliver documents and data over internal networks and the Internet to printing devices and archives locally and around the world. Supporting the workflow solutions are Océ digital printers and scanners, considered the most reliable and productive in the world. Océ also offers a wide range of display graphics, consulting and outsourcing solutions. Océ employs around 23,000 people, with 2008 revenues of approximately $4.3 billion, operates in more than 90 countries and maintains research and manufacturing centers in the Netherlands, the United States, Canada, Germany, France, Belgium, the Czech Republic, Romania and Singapore. Océ North America is headquartered in Trumbull, CT, with additional business units in Chicago, IL; New York City; Boca Raton, FL; Salt Lake City, UT and Vancouver, BC. North American revenues represented approximately half of Océ s worldwide business in 2008, and employment is approximately 10,000. For more information, visit www.oceusa.com. Outside the U.S., consult www.oce.com. Océ North America Production Printing Systems 5600 Broken Sound Boulevard 100 Oakview Drive Boca Raton, FL 33487 Trumbull, CT 06611 1.800.523.5444 1.800.523.5444 Document Printing Systems All rights, including rights created by patent grant or registration of a utility model or design are reserved. Delivery subject to availability, subject to change for technical reasons. All hardware and software names are trade names or trademarks of their respective manufacturers. Specifications subject to change without notice. www.oceusa.com Copyright 2009, Océ North America, Inc. 2782-04/09