Basic Tasks in Outlook OWA 2010 To login to the Outlook Web App, go to https://owa.wash.k12.mi.us There are 2 ways to view your email with Outlook webmail: --Outlook Web App Premium (similar to the desktop email client) --Outlook Web App Light (very basic web interface for email) To login to Outlook Web: Use your domain\user name and password: For example: user name: Wisd\username password: domain password If you select This is a private computer, your user name will be remembered for the next time you login. Sending a Message To compose a new message click on the New message button: A new message window will open. If it does not, you will need to disable your pop-up blocker. 1
Opening a Message To open a message in the preview pane, single click the message in the center message listing. You can also double click the message to open it in a new window. Replying and Forwarding a Message --Right click the message and select Reply or Forward --Select the reply arrow in the reading pane OR the Forward arrow --Double click the email to open in a new window and select Reply from the top menu --To forward a message, select Forward 2
Deleting a Message --To delete a message, right click the message in the message listing and choose Delete. --You can also use the delete key on your keyboard ---Select Actions in the reading pane, then Delete ---Double click the email to open in a new window and select the Delete icon from the top menu Checking your Quota You are provided with 1GB of space to store email. To check your quota at any time, hover the mouse over the Mailbox name (usually your name): 3
Creating Folders Folders can be used to organize your email. To create a new folder, right click on the parent folder (such as your Mailbox or the Inbox folder) and choose Create New Folder You will be prompted for the name for the new folder. Choose an appropriate name and press OK. Searching your Mailbox You can search your mailbox by clicking in the area directly below the New / Delete/ Move toolbar in your message listing and enter any search term you wish to find in your inbox. Next, press the magnifying glass icon to begin your search: You may wish to include a portion of text such as your name, organization and contact details in each message you send. To do this, you can setup an email signature. To setup an email signature, click Options > See All Options > Settings > Mail In the section titled E-Mail Signature, you can compose the text to use as a signature, and choose to automatically include it on messages you send. Click Save to keep your changes. Email Signatures 4
You may not wish to see the right-hand side previews of messages before you open them. Switching On or Off the Reading Pane To switch off (or back on) the Reading Pane click View and change the Reading Pane to Off, Right or Bottom. You may prefer light mode which is usually quicker on slower computers and has a Web Mail style interface instead of a Desktop style interface. To change to Outlook Web App Light, click the Options button in your mailbox. Switching to Light Mode In the Options page, click Settings then General. Under General, click Use the blind and low vision experience. Click Save, then click My Mail, then logout and login again to use Outlook Web App Light. You can also select Outlook Web App Light when you login by clicking in the check box. 5
Calendar: How do I create an appointment? 1. In Calendar, on the toolbar, click New. 2. In the Subject box, type a brief description of the appointment. 3. In the Location box, type the location where the appointment occurs. 4. In the Start time and End time lists, select the appropriate dates and times. 5. In the Show time as list, select how you want your schedule to appear for the duration of the appointment. Your selection (Busy, Free, Tentative, or Out of Office) is what others will see when they view your schedule. 6. If the default time interval for reminders isn't satisfactory, set it to the interval that you want. 7. If you want to prevent other people from viewing the details of the appointment, click Private. 8. In the message body, type any additional information, for example, a list of materials to bring with you to the appointment. 9. Click Save and Close or press CTRL+S before closing the appointment form browser window. You can also create a new appointment by double-clicking a time slot on any calendar view. How do I set a repeating item? 1. Create a new appointment, meeting request, or task, or open one that's already created. 2. On the toolbar, click the repeat icon. 3. In the Repetition dialog box, under Appointment Time, use the Start and End lists to select the start and end times of the repeating item. 4. Under Repeat Pattern, select how often the appointment or meeting will occur. 5. Under Range of Repetition, select when you want this repeat pattern to start and end. 6. Click OK. 7. Click Save and Close or press CTRL+S to save appointments and tasks before closing the browser window. Click Send Update or press ALT+S to send updated meeting requests. 6
Calendar: How do I create a Meeting Request? 1. In Calendar, on the toolbar, click the arrow next to New, and then click Meeting Request. 2. In the To and Optional text boxes, enter the names of the people who you want to receive this meeting request. You can specify a conference room or special equipment, such as an overhead projector, in the Resources box. For more information about how to manage attendees, see Add or Remove Attendees. 3. In the Start time and End time lists, select the appropriate dates and times. If you want the meeting to occur regularly, click Repeat. For more information about repeating items, see Set a Repeating Item. 4. In the Show time as list, select how you want your schedule to appear for the duration of the meeting. Your selection (Busy, Free, Tentative, or Away) is what other people see when they view your schedule and the schedules of all attendees. 5. Select the Reminder check box to be reminded about this meeting. This also reminds all recipients of the meeting request if they have reminders enabled on their calendars. 6. Type a message to accompany your meeting request in the message text area, and then click Send or press ALT+S. A meeting request is sent to each attendee, and the new meeting is added to your schedule. Each person who receives your meeting request can accept, decline, or accept it tentatively. What else do I need to know? You can use the Scheduling Assistant to check the availability of all attendees before you send the meeting request. For more information, see The Scheduling Assistant. You can also turn an appointment into a meeting by opening it and clicking Invite Attendees on the toolbar. How do I work with tasks? Tasks let you track anything that you choose. For example, you can create a task to write a report, and then add a reminder, start date, due date, and notes to the task. If you need to do the same task more than once, you can make it a repeating task. To open your tasks, click Tasks in the Navigation Pane. How do I print an item? You can use the same steps to print messages, tasks, your calendar, or appointments. 1. Open the item you want to print. 2. In the toolbar, click to print. A preview of the item and a print window will open. 3. Select the printer you want to use. 4. Click Print or OK. 5. Close the preview of the item. Close the item when you're done with it. 7
Outlook Help Not sure how to do something? Click on the icon of a question mark on the right hand side of the screen and select Help. Type your topic in the search field of the window that opens to learn more about using Outlook Email and Calendar. Advanced Search is also an option. Technology Services August 2011 8