Employee Self Service myhrinfo 11/1/2011
Table of Contents 1 Introduction... 4 1.1 Usability Hints... 6 2 New Look and Feel and New Features... 7 2.1 Content and Layout... 7 2.2 Search... 7 2.3 Recently Used... 8 3 Personal Information... 9 3.1 Personal Information Summary... 10 3.2 Home and Mailing Address... 11 3.3 Phone Numbers... 12 3.4 Emergency Contacts... 13 4 Payroll and Compensation... 15 4.1 View Paycheck... 15 4.2 Pay Statement Print Options... 18 4.3 Voluntary Deductions... 19 4.4 Direct Deposit... 20 4.5 View T4/T4A Slips... 23 4.6 Faculty/Staff Association Slip... 26 4.7 Year End Slips Consent... 29 4.8 Salary Increase Advice... 32 5 Benefits... 34 5.1 Dependent/Beneficiary Coverage... 34 5.2 Health Care Dependent Summary and Insurance Beneficiary Summary... 37 5.3 Benefits Summary... 39 5.4 Dependent/Beneficiary Info... 42 5.5 Insurance Summary... 44 6 Learning and Development... 46 6.1 myprofile... 46 6.1.1 Language Skills... 48 6.1.2 Licenses & Certifications... 51 6.1.3 Memberships... 54 2
6.1.4 Honours and Awards... 57 6.1.5 Degrees... 58 6.1.6 UW Committees... 62 6.1.7 Other Committees... 65 6.2 Training Summary... 67 6.3 Request Training Enrollment... 69 7 Recruiting Activities... 74 8 UW Job Information... 74 9 Instructor Session Details... 77 10 Manage Delegation... 79 10.1 Accepting or Rejecting a Delegation Request... 81 11 My Feeds... 83 3
1 Introduction Human Resources provides myhrinfo for employees and managers at UW to login and view many pieces of information regarding their employment at UW. Navigate to myhrinfo.uwaterloo.ca Click on the Login to myhrinfo hyperlink to log in. There are also hyperlinks here for General Information, Help and the Human Resources site. 4
When logging in, employees use their WatIAM user id and password credentials. Please view the Help menu on the web site if having difficulties logging into myhrinfo. 5
1.1 Usability Hints Please do not use the back or forward buttons in your browser to navigate through pages of myhrinfo. These buttons will not work properly since you are logged into a vendor application, not accessing a general web page. Do not ever share your password with anybody, under any circumstances. This will give that person access to your own personal information within myhrinfo. Any changes this person would make under your user id and password would be recorded in the database as coming from you and you would be held accountable for those changes. If a situation arises where somebody does not have the appropriate access, please email hrhelp@uwaterloo.ca. It is best to either turn off the pop up blocker for your internet browser or to set it to trust all pop ups from this site. For assistance on how to do this for your internet browser, please view the pop up blocker Help documentation for the internet browser and version that you are using. All browsers have a Help menu item available. There is a system timeout that is set to be 15 minutes of inactivity. If you are interrupted during data entry, please remember to Save your work often. All of the screenshots in this document were done in a test instance with test data. 6
2 New Look and Feel and New Features 2.1 Content and Layout The first time that users login to the new myhrinfo, the content and layout will look different than what they are used to. The new myhrinfo now has an enhanced menu that enables the user to use drop-down navigation to access the pages within myhrinfo. Drop-down navigation is an intuitive way of accessing functions within myhrinfo and it consists of a hierarchy of cascading folders and pages. As employees navigate, the path appears across the top of the page (also known as breadcrumbs) to show their location. Users can use the drop-down navigation from any point within myhrinfo. 2.2 Search The Search feature allows users to find the menu item that they want very easily. Navigate to the Main Menu and enter in any information for a search and click the arrows beside the search box. The search returns only the list of references that the user is authorized to view. 7
2.3 Recently Used Recently Used is a list of menu items that users have visited recently. This list allows users to navigate more easily amongst the menu items that they use most frequently. Navigate to Favorites and you will see the Recently Used menu items that you can click on to take you directly to the specific page. NOTE: currently the functionality for adding Favorites is not available, this will be something added in the future. 8
3 Personal Information Personal Information includes addresses, phone numbers and emergency contacts. Employees are able to change this information online. Navigate to Self Service>Personal Information. 9
3.1 Personal Information Summary Employees can view a summary of all of their personal information in the Personal Information Summary at Self Service>Personal Information>Personal Information Summary. From this summary page, users can choose to Change home/mailing address, Change phone numbers or Change emergency contacts by clicking the appropriate button. Clicking the appropriate button is the same things as browsing to the Home and Mailing Address, Phone Numbers or Emergency Contact menu in Personal Information. 10
3.2 Home and Mailing Address Employees can view their current home and mailing addresses, and can also make changes to these addresses online at Self Service>Personal Information>Home and Mailing Address. Click the Edit button to change addresses. Addresses are effective dated in myhrinfo, this means that employees can request that their address be changed into the future (eg. And employee knows they are moving to a new address on January 1, 2012). Make all appropriate changes and click the Save button. 11
3.3 Phone Numbers Employees can view their current phone numbers, and can also make changes to these phone numbers online at Self Service>Personal Information>Phone Numbers Edit phone numbers, as required and click Save. Another phone number can also be added to the record by clicking on the Add Phone Number button. Phone numbers can be deleted that are no longer needed by clicking the trash can beside the number that should be deleted. A preferred phone number should be indicated with the Preferred check box. 12
3.4 Emergency Contacts Employees can view their current emergency contacts information and can also make changes to these online at Self Service>Personal Information>Emergency Contacts. These emergency contacts are visible to managers, so that they could contact them in case of an emergency. To edit the Emergency Contacts information, click on the Edit button for the contact that needs to be changed. An Emergency Contact can be deleted by clicking on the trash can beside the contact. A primary contact should be indicated with the Primary Contact check box. A new Emergency Contact can be added by clicking the Add Emergency Contact button. 13
Edit Address or Add Phone Number of the emergency contact by clicking on the appropriate button and clicking Save to save the changes. 14
4 Payroll and Compensation Payroll and Compensation includes employees Paycheck history, ability to setup Voluntary Deductions, view and change Direct Deposit information, view T4/T4A slips, view Faculty/Staff Association Slips, review Year End Slips consent. Navigate to Self Service>Payroll and Compensation. 4.1 View Paycheck An employee can view their current or historical paycheques by navigating to Self Service>Payroll and Compensation>View Paycheck. 15
All historical cheques are visible since the University brought in this system in 1998. Employees will see pay information two days prior to the bank deposit date. Beginning in November 2011, paycheques will be viewable as PDF files which are much more easily printed. The last column shows which paycheques are viewable as a pdf file. 16
Each paycheque has details on earnings, taxes, deductions and benefits. 17
4.2 Pay Statement Print Options If an employee has not given consent to receive their pay advice electronically in myhrinfo (eg. they receive a paper copy of their pay advice), they will see a link on their list of paycheques to direct them on how to change this Pay Statement Print Option. This hyperlink also takes you to the section on how to change your Direct Deposit (see section 4.4 for more on this). Once the hyperlink is clicked, the Direct Deposit page appears (which can also be navigated to through Self Service>Payroll and Compensation>Direct Deposit, see section 4.4 for more on this). Click on the Pay Statement Print Option to change the Pay Statement Print Options settings and click Submit. 18
An employee can change their Pay Statement Print Option so that they no longer receive the paper copy. Click Submit after changing the option. 4.3 Voluntary Deductions (Coming soon) 19
4.4 Direct Deposit Most employees are paid through direct deposit into their banking account. Employees can see what their current banking information is, and make changes to the information online. Navigate to Self Service>Payroll and Compensation>Direct Deposit The employee s current banking information will appear. Employees can only have their pay be deposited into one bank account they cannot split their pay between accounts. If an employee already has a bank account setup for their Direct Deposit they can NOT use the Add Account button. It will not allow anyone to save a new account when there is already one saved. Instead, the Edit button should be used to make any changes to their banking information. If an employee does not already have banking information set up, they can use the Add Account button to add an account for the first time. If an employee currently receives a paper copy of their Direct Deposit Pay Statement, they will see a hyperlink Pay Statement Print Option this is where they can choose to no longer receive the paper statement. (see section 4.2) 20
Employees must provide their information when clicking the Edit button. Clicking on the View cheque example hyperlink will remind employees where to find their Branch ID, Bank ID and Account Number on their cheques. 21
After filling in all information regarding the bank account, click Submit. 22
A confirmation message comes up so that the employee can review all of the information that they have entered and ensure that it was accurate. It is very important that the banking information is accurate in order to ensure the processing of all employees pay is correct. Click OK to finalize the changes. A confirmation shows that the submit was successful and reminds you that due to timing, this change may not be immediately reflected on your upcoming pay period and you may still receive a paper copy for this pay period. 4.5 View T4/T4A Slips Yearend slips are now available online for myhrinfo users. This includes the T4 and T4A slips that Human Resources provides each year. Employees who currently do not receive a paper copy of their pay advice will automatically be setup to not receive a paper copy of their yearend slips. This means that they can access their slips at any time to review or print for their records. Employees who currently receive a paper copy of their pay advice will automatically be setup to receive the paper copy of their yearend slips. Human Resources will send out an email to campus to let everyone know when their slips are available online for use each year. If an employee wishes to receive a paper copy instead of the electronic yearend slips, they should contact Human Resources. If an employee wishes to no longer receive their paper copy, they can change this option as per section 4.7 in this document. 23
Navigate to Self Service<Payroll and Compensation<View T4/T4A Slips. A list of all available slips for the most recent year will show. Click on View a Different Tax Year to see previous years. Human Resources will begin to have historical slips available, although are still determining how many years to keep. 24
When an employee clicks on the hyperlink for the Year End Slip, a new window will open with the tax slip. This is the official form accepted by Canada Revenue Agency that can be printed right from apenmyhrinfo for filing of employees taxes each year. 25
When an employee clicks on the hyperlink for Filing Instructions, a new window will open with the instructions on how to use the tax slip this information is provided by the Canada Revenue Agency. 4.6 Faculty/Staff Association Slip All yearend slips are now available online for myhrinfo users. This includes the Faculty Association and Staff Association Tax Slips that Human Resources provide each year. Employees who currently do not receive a paper copy of their pay advice will automatically be setup to not receive a paper copy of their yearend slips. This means that they can access their slips at any time to review or print for their records. Employees who currently receive a paper copy of their pay advice will automatically be setup to receive the paper copy of their yearend slips. Human Resources will send out an email to campus to let everyone know when their slips are available online for use each year. If an employee wishes to receive their paper copy instead of the electronic yearend slips, they should contact Human Resources. If an employee wishes to no longer receive their paper copy, they can change this option as per section 4.7 in this document. 26
Navigate to Self Service>Payroll and Compensation>Faculty/Staff Association Slip Human Resources will begin to have historical slips available, although are still determining how many years to keep. Click on the hyperlink View/Print to see the slip for the appropriate year. 27
A new window will open the income tax slip for you to print or review. 28
4.7 Year End Slips Consent This is where all users can see the status of their Year End Slips Consent. When an employee has consented, this means that all Year End Slips are online for their use. If you wish to receive your paper copy instead of the electronic yearend slips, please contact Human Resources. Navigate to Self Service>Payroll and Compensation>Year End Slips Consent If you have already consented to receive your slips electronically, you will see that your current status is Consent Received. 29
If you have not yet consented to receive your slips electronically, you will see that your current status is either No consent received or Consent reset by Employer. You can change your status here to now be consented by checking the box and clicking Submit. The user must verify their identity to have this change submitted, by enterring in their password and clicking Continue. 30
Click OK to continue back to the Self Service menu. 31
4.8 Salary Increase Advice The University provides an electronic copy of the employee s Salary Increase Advice (for Staff and Faculty) and it is visible each year at Self Service>Salary Increase Advice. The current years salary increase advice would show in this page, and the employee would be able to click on a hyperlink Details to view more details about that increase. 32
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5 Benefits Employee s benefits with the are displayed here. As well, it shows their information about the employee s Dependents and Beneficiaries associated with the benefits. 5.1 Dependent/Beneficiary Coverage Dependent/Beneficiary Coverage shows a summary of all of the employee s Dependents/Beneficiary names, relationships to the employee, type of benefits and description of benefit. Navigate to Self Service>Benefits>Dependents and Beneficiaries>Dependent/Beneficiary Coverage. 34
The information can be viewed at any date by changing the date at the top and clicking Go. To find out more about the Personal Information of the Dependent/Beneficiary, click on the hyperlink of their name. 35
NOTE: it currently appears that the person s information can be EDITED, but that is not the case. myhrinfo does NOT currently allow users to update any information about their benefits or their beneficiary/dependents. If an employee clicks the Edit button at the bottom of the page, they will notice that none of the fields are editable and so they cannot save any changes. To make changes to beneficiaries, use http://hr.uwaterloo.ca/forms/beneficiary_designation.pdf. To make any changes to dependents, please contact Human Resources. 36
5.2 Health Care Dependent Summary and Insurance Beneficiary Summary Information on the Dependents associated with the employee s Medical and Dental coverage are summarized in Health Care Dependent Summary and information on the Beneficiaries associated with the employee s Life Insurance coverage are summarized in Insurance Beneficiary Summary. This information can be viewed at different dates by changing the date on the screen and pushing the Go button. Clicking on the hyperlink of a dependents name will bring up the Personal Information of the Beneficiary/ Dependent (see more about this in 5.1). NOTE: it currently appears that the person s information can be EDITED, but that is not the case. myhrinfo does NOT currently allow users to update any information about their benefits or their beneficiary/dependents. If an employee clicks the Edit button at the bottom of the page, they will notice that none of the fields are editable and so they cannot save any changes. To make changes to beneficiaries, use http://hr.uwaterloo.ca/forms/beneficiary_designation.pdf. To make any changes to dependents, please contact Human Resources. 37
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5.3 Benefits Summary A summary of an employee s medical, dental, life insurance and pension information is available by navigating to Self Service>Benefits>Benefits Summary. The Benefits Summary can be viewed at any date by changing the date and clicking Go. This summary includes the types of benefits the employee has, the plan description of the benefit and the level of coverage or participation. Clicking on any of the benefits with hyperlinks will take the employee to more detailed information about that specific benefit. 39
As an example, clicking on the hyperlink for Medical brings up the following screen. 40
Clicking on the hyperlink of a dependents name will bring up the Personal Information of the Beneficiary/ Dependent (see more about this in 5.1.1). NOTE: it currently appears that the person s information can be EDITED, but that is not the case. myhrinfo does NOT currently allow users to update any information about their benefits or their beneficiary/dependents. If an employee clicks the Edit button at the bottom of the page, they will notice that none of the fields are editable and so they cannot save any changes. To make changes to beneficiaries, use http://hr.uwaterloo.ca/forms/beneficiary_designation.pdf. To make any changes to dependents, please contact Human Resources. 41
5.4 Dependent/Beneficiary Info Another way for an employee to view their Dependent or Beneficiary Information is on this page. Navigate to Self Service>Benefits>Dependent/Beneficiary Info. Detailed information is given about the dependents and beneficiaries information for the employee. 42
Clicking on the hyperlink of a dependents name will bring up the Personal Information of the Beneficiary/ Dependent (see more about this in 5.1). NOTE: it currently appears that the person s information can be EDITED, but that is not the case. myhrinfo does NOT currently allow users to update any information about their benefits or their beneficiary/dependents. If an employee clicks the Edit button at the bottom of the page, they will notice that none of the fields are editable and so they cannot save any changes. To make changes to beneficiaries, use http://hr.uwaterloo.ca/forms/beneficiary_designation.pdf. To make any changes to dependents, please contact Human Resources. 43
5.5 Insurance Summary Specifics about Insurance coverage are tracked in the Insurance Summary area of myhrinfo. Navigate to Self Service>Benefits>Insurance Summary. The Insurance Summary can be viewed at any date by changing the date and clicking Go. An employee can click on the hyperlink of each Insurance Plan to see the details similar to the Benefits Summary in 5.2. 44
Clicking on the hyperlink of one of the benefits will bring up more information about that Insurance. NOTE: it currently appears that the person s information can be EDITED, but that is not the case. myhrinfo does NOT currently allow users to update any information about their benefits or their beneficiary/dependents. If an employee clicks the Edit button at the bottom of the page, they will notice that none of the fields are editable and so they cannot save any changes. To make changes to beneficiaries, use http://hr.uwaterloo.ca/forms/beneficiary_designation.pdf. To make any changes to dependents, please contact Human Resources. 45
6 Learning and Development The currently offers enrolling in learning and development courses through the myhrinfo system (courses available through OHD, IST, CTE, Safety, etc). In addition, UW has recently started something called myprofile in myhrinfo. MyProfile offers a new way for you to store information about your career. In the future, the University will investigate this tool to support recruitment, career management and strategic workforce planning. myprofile is also a part of the Learning and Development section. 6.1 myprofile In myhrinfo, an employee can track important information about their career in myprofile. Navigate to Self Service>Learning and Development>My Current Profile. My Current Profile will bring up the profile that is currently attached to the employee. If an employee would like to view Profiles at previous dates, they should select My Historical Profile from the Learning and Development menu item. If an employee has a menu item on My Job Profiles, there will be no information there as the University has not yet implemented Job Profiles. Within myprofile there is a function called Profile Actions although it is visible on an employee s profile, it is not something that the University can currently use. The first time that an employee looks at myprofile, it may be empty. Some information from the previous version of myhrinfo might have come over into myprofile (eg. Any licenses and certifications previously completed through Learning and Development). myprofile is where employees can track their Qualifications (Language Skills, Licenses and Certifications, Memberships, Honours and Awards), Education (Degrees and other Post-Secondary education) and Projects (UW Committees and Other Committees). 46
Employees are able keep their profiles up to date by simply adding, removing or editing their information throughout time. Employees need to ensure that they click the Save button after many any changes to their Profile. 47
6.1.1 Language Skills To update an employee s Language Skills, they can click on Add New Language Skills. Employees can add the languages that they have by clicking on the magnifying glass and selecting the appropriate language from the look up results. 48
After entering in the language, the employee can enter in the Evaluation Date (the date at which the evaluation of this language skill is effective), the Status and then assign ratings to Reading Proficiency, Speaking Proficiency and Writing Proficiency. An employee can also track if this is their Native Language, if they are Able to Translate or if they are Able to Teach this language. Employees can add more Languages by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. 49
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6.1.2 Licenses & Certifications To update an employee s Licenses and Certifications, they can click on Add New Licenses & Certifications. Employees can add the License/Certifications that they have by clicking on the magnifying glass and selecting the appropriate language from the look up results. 51
After entering in the License or Certificate, the employee should enter in the Issue Date, the Status and then any additional information that is associated with this. 52
Employees can add more by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. NOTE: any courses tracked in myhrinfo (Learning and Development, see section 6.2 and 6.3) that grant Licenses and Certifications will automatically be added to the employee s profile when the course is complete. 53
6.1.3 Memberships To update an employee s Memberships, they can click on Add New Memberships. Employees can add the Memberships that they have by clicking on the magnifying glass and selecting the appropriate membership from the look up results. 54
After entering in the Membership, the employee can enter in the Membership Date, the Status and then any additional information that is associated with this. Employees can add more by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. 55
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6.1.4 Honours and Awards To update an employee s Honours and Awards, they can click on Add New Honours and Awards. Employees can add the Honours and Awards that they have by typing in the description of the Honour and Award, entering in the Issue Date and any additional information that is associated with this. Employees can add more by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. 57
6.1.5 Degrees To update an employee s Degrees, they need to be in the section called Education of myprofile. To add information on Post -Secondary Education, click on Add New Degree. 58
Employees can add the Degrees or Diplomas that they have by clicking on the magnifying glass and selecting the appropriate one from the look up results. 59
NOTE: the top Degrees that are listed are very general (eg. Doctoral, Professional, Masters, etc) do NOT use these unless your specific degree is not listed. 60
After entering in the Degree, the employee should enter the Date Acquired (this is a required field, an employee should enter in a future estimated date if they have not yet acquired the degree, but are working on it), the Status and then use the Country field first this will make finding the School Code much easier. Year Acquired is another required field (again, the employee should enter in a future year if applicable). If an employee has put in a Date Acquired and Year Acquired in the past, the employee must also check off the Graduate check box. If the school is not listed in the School Code, leave this field blank and type the School in the School Description. A major can also be typed into the Major Description field. Employees can add more by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. 61
6.1.6 UW Committees To update an employee s UW Committees, they need to be in the section called Projects of myprofile. To add information on UW Committees, click on Add New UW Committees. 62
Employees can add the UW Committees that they have by clicking on the magnifying glass and selecting the appropriate Committee from the look up results. 63
After entering in the UW Committee (called Content Item ID here), the employee can enter the Effective Date and then any other fields that can add to this information. If a UW Committee is missing from the list, please contact Human Resources department to have them add it. Employees can add more by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. 64
6.1.7 Other Committees To update an employee s Other Committees, they need to be in the section called Projects of myprofile. To add information on Other Committees, click on Add New Other Committees. 65
Employees can add the Other Committees that they have by typing in the description of the Committee, entering in the Start Date and any additional information that is associated with this. Employees can add more by clicking Apply and Add Another or they can go back to the main Profile page by clicking the OK button. 66
6.2 Training Summary The currently offers enrollment and tracking training through learning and development in the myhrinfo system (courses available through OHD, IST, CTE, Safety, etc). Employees can view the summary of all the training that have registered for in the myhrinfo system by navigating to Self Service>Learning and Development>Training Summary. Employees can click on the hyperlink of the Course Name to see more details about the course that they were registered in. 67
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6.3 Request Training Enrollment Many different courses may be available through Learning and Development for tracking enrolment. To find out the availability of these courses, navigate to Self Service>Learning and Development>Request Training Enrolment. Employees can search for courses by Course Name, Course Number, Location or Date. Click on one of the search methods to proceed. Course numbers are six character alpha numeric codes (eg. OHD705). The course name is the title of the course (eg. Getting Thing Done). 69
Here is a Search by Course Number when leaving the search criteria blank and clicking Search, the results will show all current courses. The results show a list of courses clicking on the i button will show you more details about that course and clicking on the View Available Sessions hyperlink will tell the employee about what time this session is available. 70
This shows the available sessions the employee clicks on the session they would like to enroll in. Once the employee has confirmed that this is the session they want to register in, they can click the Continue button. The check box at the bottom indicating the employee wants to be on the waiting list (if applicable) is defaulted to being on. If an employee does not want to be put on a waiting list, they should check this box off. 71
Because courses are offered from several different areas on campus, the comments section on this page are not regularly monitored. If you have special requirements (eg. accessibility), please contact the hosting department directly. Now click on the Submit button to finalize the registration for this course. 72
A Confirmation page lets the employee know that their registrations were saved. If the message instead indicates that Further Processing is required, please contact the hosting department with the details. 73
7 Recruiting Activities See the detailed documentation on this part of myhrinfo at http://mycareer.uwaterloo.ca/. 8 UW Job Information myhrinfo shows the employee the most recent information about their job at UW. Navigate to Self Service> UW Job Information. The information displayed is slightly different for staff and faculty. A summary of the employees Job Information is shows, and clicking on the Details hyperlink will bring up more detailed information on the job. This example is for staff. 74
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Faculty information is available as well. 76
9 Instructor Session Details If an employee has been an instructor on any of the Learning and Development courses in myhrinfo, they will have access to the Instructor Session Details menu at Self Service>Instructor Session Details. The search menu that comes up allows the Instructor to search by specific Course Code or Session Number. Just clicking the search button will show all results that the instructor has access to. 77
The results showing are ONLY the Course Sessions that the employee is an instructor for. In this case, only OHD999 showed up. Click on the hyperlink to see more details. The instructor can now find out more information about the course that they are instructing (or have instructed), and the specifics about the Class List via this page. 78
10 Manage Delegation Delegation is the ability for a manger to give access to another employee to do some of their work on their behalf. Although the Delegation feature shows as a part of Employee Self Service (not Manager Self Service) only managers will have the ability to delegate. Currently, there is the capability to delegate Job Opening Approvals, Job Offer Approvals and Reports To Change Requests. NOTE once you delegate to someone else, the manager no longer has the ability to do those tasks themself. Any manager that is delegating to an employee needs to ensure that the employee fully understands how to complete the tasks they will be required to work on. The employee must ensure that they have read the documentation on how to do Job Opening Approvals, Job Offer Approvals and Reports To Change Requests. Navigate to Self Service>Manage Delegation. 79
From this page, someone can find out more about Delegation by selecting the Learn More About Delegation link. The ONLY other option for employees, who are not managers, will be Review My Delegated Authorities. Information on how Managers can Create a Delegation Request or how they can Review My Proxies is in Chapter 6 of the Manager Self Service documentation. 80
10.1 Accepting or Rejecting a Delegation Request Employees will receive an email letting them know when someone has put in a Delegation Request. The email provides a link to where they need to go to accept or reject the request. Navigate to Self Service>Manage Delegation and click on Review My Delegated Authorities. A drop down menu allows you to select which request you want to look at (by status). You can change the drop down menu to be blank if you want to see all delegated authorities. You will see that multiple transactions show up in one row, you can click on the link for Multiple Transactions and it will provide you with more details. 81
Select the transaction that you wish to take action on and click Accept or Reject and you will get a confirmation screen. This confirms that the employee has now taken on the responsibility to do the things they have been delegated to do and they must ensure that they have read the appropriate documentation to do the work as required. 82
11 My Feeds RSS Feeds are a feature in myhrinfo that allow employees to get information on Job Openings in a different manner than logging into myhrinfo each time. (read the Applicants documentation to learn more about how to search for jobs at UW). RSS Feeds provide a real-time update on job openings (both internal and external) either through an Internet Browser or through your email. Browse to the My Feeds menu item in myhrinfo. This page allows the employee to search to see what Feeds are available through myhrinfo. Click on the Search button to see the 2 results available. 83
The two feeds currently available are the UW Job Openings and UW Job Openings (External) feeds. Click on the hyperlink to find out more about that particular feed. 84
The internet browser will ask how to subscribe to the feed. Choices may include MS Outlook, Google, Bookmarts, etc. (there are many ways to use RSS Feeds, more can be found about RSS Feeds online). In Addition, a list of the job openings are shown on the page an employee could click the hyperlink of a job to find out more. NOTE the RSS Feeds are separate for internal job postings and external job postings. Although the feeds show basic information about job openings, there are still strict rules on who may or may not see the job openings right within the Recruitment portion of myhrinfo. Anyone who does not have access to internal job postings will NOT be able to use the RSS Feeds to find out more details about internal jobs. Click Subscribe Now to confirm the subscription. Depending on the way the employee is subscribing, there are different ways to complete this process. If subscription is done through the internet browser, then the user can view the feed of the job openings at any time through their browser. If the subscription is done through Outlook, then the user can view the feed at any time through Outlook. (NOTE: Outlook does not always allow the feed to be set up this way if it does not work, try to copy the hyperlink at the top of the website of the feeds and paste it into the Outlook box to manually add a RSS feed) 85