Munis Self Service. Employee Self Service User Guide Version 9.3. For more information, visit

Transcription

1 Munis Self Service Employee Self Service User Guide Version 9.3 For more information, visit

2 TABLE OF CONTENTS Employee Self Service... 4 Employee Self Service Users... 4 ESS Navigation... 4 ESS Home Page... 5 Personal Information... 5 Announcements... 8 Resources... 8 Time Off... 8 Paychecks Paycheck Simulator View Last Year s W Change Your W Employee Time Off ESS Menu Options Benefits Make New Election Report/View Life Events Open Enrollment Certifications Expense Reports Pay/Tax Information YTD Information W-2 and 1099-R W Paycheck Simulator Salary Notification Direct Deposit Performance Evaluations Employee Evaluations Personal Information Profile Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 2

3 Position Transfer Substitute Teaching Time Off Time Off Approvals Employee History Time Sheet Enter Time Approve Time Training Opportunities View Employee Training Employment Opportunities (Applicant Processing) By Location Search New Applicants Returning Applicants Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 3

4 Employee Self Service Employee Self Service (ESS) is the Munis Self Service application created specifically for current employees and job applicants. ESS accesses information from, and stores information in, the Munis HR/Payroll programs. When you update information in MSS, the updates also occur in the applicable Munis programs. For employees, ESS provides access to personal information, pay and tax information, benefits, as well as training, certification, and performance information. For applicants, ESS provides information on current job opportunities, manages applicant information, and provides automatic distribution of future employment information. Employees must have a valid MSS login to access the ESS application; registered applicants receive a personal identification number (PIN) for accessing their profile and prospective employment information. Employee Self Service Users The Employee Self Service application requires users to have a unique username and password. If you are a site administrator, you can manually add users, or you can use the Migrate Users option in the Munis Self Service User Administration program that creates a set of ESS users from the Munis Employee Master program. Munis users are not automatically provided access to ESS, and there may be many employees who are not Munis users, but who do use ESS. See the MSS Employee Self Service Administration User Guide, Version 9.2, for more information on creating ESS user permissions. ESS Navigation On each page of the Employee Self Service application, a breadcrumb provides a guide for navigating the pages. For each page that you display, the breadcrumb identifies the path back to the previous pages. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 4

5 ESS Home Page The home page of the ESS application displays personal information, organizational announcements, time-off, and pay details. If you are a supervisor, the Employee Time Off section displays the time-off details for the employees who report to you. Personal Information The Personal Information pane provides your information as stored in your employee record. Click View Profile to view your personal profile. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 5

6 The Employee Profile page displays general information, demographic information, and DOE Race details. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 6

7 If you are a supervisor, and you have more than one employee with the same last name, the screen displays the Name list from which you can select the name of the employee for whom to view a profile. On the Employee Profile page, you cannot update the General Information; to update this information, click Human Resources at the bottom of the page to send a change notice to your Human Resources department. The Demographic Information and DOE Race information is available for update. Make any required changes and click Update; the program confirms the changes by adding a notice at the top of the screen and by sending you a confirming . Click Return to Personal Information to display the Personal Information page. Use the available options for each group to update your personal information. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 7

8 Announcements The Announcements pane displays organizational or other announcements that have been entered in MSS Employee Self Service Administration. If you have questions or comments regarding an announcement, or if you are submitting an announcement, click Contact to open your application with a message addressed to the Administration contact. Resources The Resources option in the upper-right corner of the screen displays employee resources that are available. These resources can be links to helpful Web sites or individual documents that are applicable to your organization. Available resources are added and maintained using MSS Employee Self Service Administration. Examples of organizational resources may be links to health insurer Web sites, company pay schedules, or employee handbooks. Time Off The Time Off pane displays your vacation, sick, and personal time off. For the initial display, the Time Off is the projected time available. Click Taken to refresh the pane to display time off taken for the current year. To request time off: 1. Click Request Time Off. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 8

9 The program displays the Select Dates page. 2. Highlight the dates for which to request time, and then click Continue. The program displays the Select Type page. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 9

10 3. Select the type of time-off. The program only displays available time-off. For example, if you only have vacation time available, the program only displays the vacation option; if you have vacation time and personal time available, the program displays an option for each. 4. Click Continue. The program displays a summary of your request. 5. Verify the time off request; change the numbers of hours, if necessary. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 10

11 6. Click Continue. The program provides a summary of the request. 7. Click Make Request. The program processes the request, distributes an to your supervisor indicating that approval is required, and displays the My Requests screen, with the more recent request included. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 11

12 Use the Calendar View option to view your current time-off in a calendar format. On the Time Off Calendar page, click Return to Previous View to return to the My Requests page. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 12

13 Paychecks The Paychecks pane displays information for the most recent pay periods where you received pay. You can view the Paycheck Simulator, Year-to-Date Information, or W-4 Information. The blurred image represents your year-to-date earnings. It displays initially as blurred for security purposes. Click Show Paycheck Amounts to convert the image to the dollar amount; click Hide Paycheck Amounts to return to the blurred image. Click View Details to display the Check Detail screen. Click Return to Pay/Tax Information to return to the Employee Profile screen. If your organization uses Tyler Content Manager for Munis, click the camera button to view a check image. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 13

14 Paycheck Simulator The Pay Check Simulator allows you to simulate adjustments to your pay, tax, or deductions in order to see how the changes would affect your total pay. The program does not permanently alter your pay records. To use the simulator: 1. Select the pay cycle for which you are simulating a change. 2. Enter the pay, tax, or deduction changes. 3. Click Calculate. The program displays the new adjusted amounts. 4. Click Return to return to the Paycheck Simulator page View Last Year s W-2 W-2 Information provides wage and deduction details for the previous year. To view details for a different year, select the year from the Year list. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 14

15 Change Your W4 W-4 displays your current W-4 details. To change your W-4 information: 1. Click Edit W-4 Values. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 15

16 2. Enter the revised data. 3. Verify that the information is correct by selecting the acknowledgement check box. 4. Click Submit. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 16

17 Employee Time Off Employee Time Off displays the available time-off and the taken time-off for employees who report to you. This pane displays if you are a supervisor. Use the arrow buttons to scroll back or forward to previous or future months. Click Requested or Taken to refresh the values for these amounts. To view a summary of time, hover your mouse pointer over the total amount for a time-off type; the program displays an on-screen summary. Click View Calendar to view the Requested or Taken time off in calendar view. The default value for the calendar view is the current calendar year; use the Year list to view history for a previous year. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 17

18 The Calendar shows the information by month. To view details for a specific date, click the date. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 18

19 ESS Menu Options In addition to information panes on the main page, Employee Self Service includes the following options Benefits, Certifications, Expense Reports, Pay/Tax Information, Performance Evaluations, Personal Information, Position Transfer, Substitute Teaching, Time Off, Time Sheet, and Training Opportunities. Your list of options may vary according to the permissions and settings established for your user account. Benefits Benefits provides a summary of your current year benefit elections. Using this option, you can view and change current year benefits elections, if eligible, make elections for the upcoming year during the open enrollment period or petition to change current year elections with a qualifying life event. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 19

20 For more details on a specific benefit, hover your mouse pointer over the benefit and rightclick. If a benefit is designated as Always Available in the Munis Enrollment Sections program, the Make New Election option is available; if a benefit is designated as Available for Life Events Changes in the Munis Enrollment Sections program, the Report/View Life Events option is available; if there is an active open enrollment period, the Open Enrollment option is available. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 20

21 Make New Election When you select Make New Election for a benefit, the program displays the benefit and the available options. If the benefit requires a dependent or beneficiary, you can add or update the details. For example, if you select a family plan for health insurance, the Add Coverage and Add New Dependent options are available. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 21

22 When you select Add Coverage, the program displays a Detail options box. Complete the fields to add coverage for the dependent. Note: The Social Security number is optional. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 22

23 Click Continue after selecting an option or adding dependent details; the program displays a summary screen. Report/View Life Events When you select Report/View Life Events, the program displays the change options. Life event codes are maintained in the Munis Qualifying Event Codes program. Select the life event, enter the effective date of the life change event, and click Submit. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 23

24 The program refreshes the screen with a summary of the event submitted. Open Enrollment For Open Enrollment, you can review current elections, make new elections, or change current elections. To keep the same benefit choice, click No Changes, if available. For a specified benefit, click Make New Election to make your election for the upcoming year. The program displays the appropriate benefits selection page. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 24

25 To make an election, select the appropriate choice for each section and if required, specify covered dependents or, if the benefit requires a beneficiary, identify that person. The dependent list contains the dependents listed on the Personal Information page. Select a dependent from the list and then click Add Coverage to add the dependent to your coverage; click Delete to remove a dependent from your coverage. To add a new dependent, click Add New and complete the Add a New Dependent screen. If you are selecting a benefit for which a beneficiary is required, the Add Beneficiary option is available. When you add a beneficiary, you must enter basic personal details. Note: The Social Security number is optional. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 25

26 When you have made the necessary changes, click Continue. The program refreshes the screen with the updated information. When you have completed your open enrollment choices, the program displays a summary for each benefit type. To make changes, click Modify. Once your elections are correct, click Submit Choices. The program displays a Confirmation page. Use the Printer Friendly Page option to print a copy of your selections. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 26

27 Certifications Certifications displays a list of your education or training certifications. This list includes the certification type, area, level, number, and effective and expiration dates. If you are a supervisor, you can view certifications of employees who report to you. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 27

28 Expense Reports Expense Reports allows you to submit expenses for reimbursement. If existing expense reports are in process, click Details to view the specific details for the expense item; otherwise, click Add a New Claim. Existing Claims For existing claims, click Details to review the expense item. Depending on the status of the claim, the Update button may be available. This allows you to make changes to the expense claim. Copy Claim To use an existing claim as the base record for a new claim, click Copy. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 28

29 Enter the details for the new claim in the Copy Claim box and click OK; the program displays the new claim record. Update the details or amounts, as appropriate. New Claims When you select Add a New Claim, the Add Claim screen defines the general information for the expense claim. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 29

30 The fields marked with the asterisk (*) are required. If you add a start and end time, you must include AM or PM as part of the time value. Click Edit Details to update the claim description details; use the arrow buttons on the various amount lists to add the expense details. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 30

31 When you expand the Per Diem Expenses list, select the applicable per diem expenses. When you expand the Unit Expenses list, complete the Expense Information box with details. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 31

32 When you click the Attach Receipts list, the program prompts you to save the claim prior to adding the receipt. Click Save for Later; the program displays a confirmation screen. Click Attach a Receipt, and then navigate to the receipt record. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 32

33 Once you have uploaded all receipts, click Review. The program displays the Verify Expenses page; click Submit Claim to complete the process. The program displays a confirmation. Pay/Tax Information Pay/Tax Information provides current payroll and payroll history details. The payroll history is stored in the Munis Employee Pay History program. You cannot modify pay or tax information; it is display only. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 33

34 Pay/Tax Information displays a list of payment history records for the year. The default year is the current year, but you can also view past years. Click View Details to view more information for a specific pay period. If you are a supervisor, you may be able to view pay/tax information for employees who report to you by selecting a name from the Employee list. If you are a supervisor and you have employees with the same last name, the program displays a list from which you can select the employee whose pay or tax information you are reviewing. When you click View Details, the program displays Check Detail, which contains the pay advice information for the check. YTD Information The Year-to-Date Information page contains a cumulative view of payroll figures for a specific year. If you are a supervisor, you may be able to view year-to-date information for employees who report to you by selecting a name on the Employee list. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 34

35 W-2 and 1099-R The W-2 and 1099-R pages display information regarding federal and state taxes and withholdings, which is available in the Munis W-2 and 1099-R programs. Due to the nature of these forms, you may not have access to both W-2 and 1099-R information for the same year. W-4 The W-4 page displays information related to your W-4. If you are a supervisor, you may be able to view W-4 information for employees who report to you by selecting a name from the Employee list. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 35

36 Paycheck Simulator The Pay Check Simulator allows you to simulate adjustments to your pay, tax, or deductions in order to see how the changes would affect your total pay. The program does not permanently alter your pay records. To use the simulator: 1. Select the pay cycle for which you are simulating a change. 2. Enter the pay, tax, or deduction changes. 3. Click Calculate. The program displays the new adjusted amounts. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 36

37 4. Click Return to return to the Paycheck Simulator page. Salary Notification The Salary Notification page displays information about your salary schedule. Salary notifications are created and generated in the Munis Employee Salary Notifications program. Direct Deposit The Direct Deposit page provides the details for your direct deposit accounts. If your organization allows, you can update the accounts and amounts allotted to each account using the ESS Direct Deposit page. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 37

38 To modify your direct deposit information: 1. Click the Change button for the account. The program displays a Change box. 2. Update the information and click OK. To deposit amounts to more than one account: Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 38

39 1. Click the Add a Percentage-Based Account button. The program displays the Add a New Account box. 2. Enter the new account details, establish the percentage of the total deposit to be allotted to this account, and click OK. The program accepts the new account and adjusts the percentage to the existing account so that the total deposit amount remains at 100%. To verify the changes to your direct deposit account details, select the check box immediately before the Submit Changes box. The label for this check box is user-defined and is assigned by your organization. As a result, the text for this check box varies. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 39

40 When you click Submit Changes, the program submits the changes to your Human Resources department for approval. Once they are approved, the changes are effective to the next payroll cycle. (Note: If your organization uses the prenote process for verifying direct deposit transactions, the change may be delayed until the prenote test is complete.) You cannot make additional changes until these changes have been approved. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 40

41 Performance Evaluations Performance Evaluations provides your performance review score and comments. The Employee Comments and Acknowledgement section allows you to add comments and acknowledge that you have seen your review. For evaluations to be available in ESS, the Post Online check box must be selected in the Munis Employee evaluations program. To review an evaluation, click Acknowledge. The program displays the Review page. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 41

42 Use the Employee Comments and Acknowledgement box to enter your comments, and then select the I Acknowledge check box to indicate that you have reviewed the evaluation and have had an opportunity to enter comments. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 42

43 Employee Evaluations If you are a supervisor, you can mange employee evaluations in ESS. Employees can only see the Performance Evaluations, but supervisors can create and review employee evaluations. To create an evaluation: 1. Click Add a New Evaluation. The program displays the Add Evaluation screen. 2. Select the employee for whom to create the evaluation. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 43

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45 3. Complete the available fields, as appropriate. Use the Add a Competency or Add an Event option to include additional details in the review. Competencies are maintained in the Munis Evaluation Competencies program. Once you add a competency or event, the Edit and Delete options are available. 4. When the evaluation is complete, click Submit Evaluation; the program displays a confirmation. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 45

46 Personal Information The Personal Information page displays your contact information, as well as dependent information and emergency contacts. A system administrator may restrict the ability to update information on this page. This restriction is established in Employee Self Service Administration. The information found under Personal Information and Employee Profile is located in the Munis Employee Master program. When you change any of the information on these pages, the corresponding Employee Master record is updated. Note: For records updated from ESS, the audit record is identified with a username of munisweb. If changes are allowed, you can make changes to your mailing address and address. You can also maintain your telephone numbers, dependents, and emergency contacts. Profile The Employee Profile page displays general and demographic information, such as hire date and date of birth, as well as race and ethnicity information. This page also contains an option for contacting the human resources contact. If you are a supervisor, you may be able to view profiles of employees who report to you by selecting a name on the Employee list. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 46

47 If the Allow Editing of Demographics check box in Employee Administration is selected, you are able to change the values of the fields under Demographic Information. Position Transfer Position Transfer provides a means for teaching staff to request a transfer to position. The settings for the Position Transfer page are available according to the Munis Position Transfer Processing programs. Substitute Teaching Substitute Teaching provides a view of your substitute teaching shifts for a specified year, as well as a list of any payroll checks that were processed. This information is stored in the Munis Employee Substitute Pay History program. The default value for the year is the current year, but you can select a different year. Click Date in the Check Date column to view the Pay/Tax information for a specific substitute shift. If you are a supervisor, you may be able to view substitute teaching information for employees who report to you. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 47

48 The Substitute Calendar page provides a less-detailed, calendar view of your substitute shifts. Time Off Time Off provides accrual information, allowing you to request time-off and to view your accrual requests. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 48

49 When you select Time Off, the page displays a list of your accrual information. Click Summary to the Earned/Used History page, which displays history for the selected accrual type. From the Earned/Used History page, click Calendar View to view the earned/used history in a calendar format. Click My Requests to view a list of requests currently pending. From the My Requests page, you can cancel a request or export the request to your Exchange calendar. When you click Export, the request is exported to your Microsoft Outlook calendar. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 49

50 Time Off Approvals If you are a supervisor who manages employees, you can approve time-off requests using ESS. When an employee requests time off using ESS, the program sends you an that contains a link to the ESS Time Off Approval option. In addition, when you access ESS, the Personal Information page displays a notice if there are time-off requests that require your action. To approve the request: 1. Click Time Off Requests. The program displays the requests. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 50

51 2. Click Calendar View to view time-off for the selected employee in a calendar format. 3. Click Approve or Deny. Employee History The Employee History page displays the time-off taken summary for the current year. Click Calendar View to review the details in a monthly calendar format. Time Sheet Time Sheet Entry allows you to enter exceptions to your regular work schedule. When you select Time Sheet, the program displays those exception items for which you can enter time. For the time sheets to be accepted into the Munis Time Entry program, the payroll for time entry must have been started and be the active payroll selected in the Munis Payroll Start and Status program. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 51

52 Enter Time To enter your time, select the job for which you are entering time. Enter the time values for the available options. For example, if you are entering sick time, enter the number of hours for each day that is applicable. In the Munis Location Codes program, the ESS Options tab defines various options available for time entry. To view options available for your location, click the down arrow next to the Hours box. The program displays available options, For example, if Work Order Tasks is selected in the Location Codes program, the Work Order and Task boxes are available; if the GL Entry option is selected in the Location Codes program, the General Ledger Accounts box is available. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 52

53 When you have finished entering time, click Submit. The program refreshes the screen with a confirmation once you submit an entry. Submitted time is stored in the Munis Time Entry and Munis Time Entry Employee Details program. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 53

54 Approve Time If you are a supervisor or other personnel with permissions to verify time sheets, the Approve Time page provides the options for approving or rejecting an employee s entered time. The Skip option allows you to omit a specific time sheet during the approval process. If an employee has more than one time entry record, the program displays each so that you can approve, reject, or skip individual items. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 54

55 In the Munis Location Codes program, the ESS Options tab defines various options available for time entry. If the Comments option is selected in the Location Codes program, the Comments box is available on the Approve Time Sheets page. Training Opportunities Training Opportunities allows you to view and enroll in available training, as well as view and cancel training for which you are currently enrolled. If you are a supervisor, you may be able to enroll employees who report to you in training courses, as well as cancel training on their behalf. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 55

56 Training Opportunities initially displays all training that is available to you. The Details/Enroll option allows you to view additional course details and to enroll in the course. If you are already enrolled in a course, only the Details option is available. When you click Details/Enroll, the program displays the Training Details page. Click Enroll Now to enroll in the specified training. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 56

57 When the enrollment is complete, the program refreshes the page with a confirmation message. Click Add This Scheduled Item to My Calendar to export the training event to your Outlook calendar. Click View Your Trainings to view the My Training page. Use this page to cancel scheduled training. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 57

58 Click View Other Available Trainings to display the Training Opportunities page. If you are enrolled in a course, the Enroll option is not available; the Details option is available and the asterisk (*) indicates that you are already enrolled. Click Details/Enroll to enroll in the selected training. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 58

59 View Employee Training When you click View Employee Training, the program displays a list of training courses scheduled for employees in your organization. This option is available according to applied permissions. Click Details to review the course information; click Cancel to cancel the employee s enrollment in the course. Click Return to Training Opportunities to view other available training courses. Click Courses Calendar to view training opportunities in a calendar format. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 59

60 Employment Opportunities (Applicant Processing) Employment Opportunities is the Munis Self Service interface for Munis Applicant Processing. It is considered a part of ESS; however, the Employment Opportunities option displays on the MSS Home and is accessible without a username and password. Employment Opportunities provides job openings for your organization. Using this feature, job applicants can view available jobs and apply for one or more jobs directly from the Employment Opportunities screen. Your organization builds job applications using the Self Service Application program within Munis Applicant Processing. In addition to applying for positions, applicants can request to receive regular updates for job openings according to job categories. When an applicant applies for a position, his or her applicant information is stored in the Munis database. Returning applicants do not have to re-enter information each time they apply for a job; however, they can update their applicant information to tailor it to a specific job or to add updated information. Employment Opportunities provides searching by all open positions, open positions by location, or job-specific openings. If you use the Internet Rich Site Summary (RSS) application, click RSS to subscribe to an RSS feed for employment opportunities. The Employment Opportunities page displays the All Jobs tab as the default view; click By Location tab to view the jobs sorted by location, or click the Search tab to perform a specific search. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 60

61 By Location Search New Applicants If you are a new applicant and you want to receive notifications of future job opportunities, use the Register Here option on the main page to submit an interest card. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 61

62 Returning Applicants If you are a returning applicant, the Log In Here option displays the Employment Opportunities Log-in page. On this page, enter your full name, ZIP Code, and the personal identification number (PIN) that was sent to you by when you initially registered. If you have forgotten your assigned PIN number, use the Click Here option to receive an containing a PIN hint. Note: PIN hints are established in the Munis Applicant Processing Settings program and depending upon an organization s requirements, may include the actual PIN. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 62

63 If you have previously applied for a position, your details are stored in an applicant profile. The profile includes personal information, contact information, and availability and requirements details. Applicant Profile In the General Information section, there are multiple options for updating your application information, such as work history, educations, or references. For each section of the profile (Personal Information, Contact Information, and Availability and Requirements), click Change to update the details. If opportunities are currently available, the list of openings is at the end of the page. Click Apply to view existing applications or to enter your application for a specific position. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 63

64 In addition to allowing you to update information, the Applicant Profile page provides options for uploading attachments and updating or verifying custom application information. Upload Attachments Use the Upload Attachments page to upload documents that should be available with your application. This includes your resume, references, or educational history. To attach a document, select the file and click Upload. Any documents previously attached are listed on the page. Custom Codes Custom codes are customized items that are contained in an application that are not included in the defined categories. The Custom Codes option allows you to update this information. Applications Applications are created in the Munis Self Service Application program. Using this program, you design the application sections, determine the fields to include in each section, and identify the order in which they display. As a result, fields available on the application vary according to how your organization manages the process. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 64

65 Different sections of an application may display on separate pages. In this case, click Next Section to move through the pages, completing the fields, as required. When you have completed the application, click Review Application. The program displays all of the information that you completed on the application. If the information is correct, click Submit Application. The following is an example of an online application. Munis Self Service - Employee Self Service User Guide, Version 9.3 Page 65

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