Tender invitation No. 003/2014 24 November 2014 In accordance with Brazilian government regulations, the Administration Section of the Embassy of Brazil invites companies to participate in the tender process for: The provision of internet service connection for the Embassy of Brazil and website hosting (from 1 March 2015) at the Embassy of Brazil premises, 14-16 Cockspur Street, London SW1Y 5BL. In case your company accepts this invitation, please: a) First step: 1. Submit your quote electronically, by 3 pm on 19 December 2014, for attention of: Secretary Winston Alexander Silva winston.alexander@itamaraty.gov.br katia.canhetti@itamaraty.gov.br 2. In submitting your quote, ensure that the quote summary forms shown in appendices 1 and 2 are filled in full. Page 1 of 5
3. Ensure that all prices you quote are inclusive of VAT. 4. Submit proposals based on one and also three years agreement. 5. In submitting your quote, be aware that price adjustments must not be applied throughout the term of the contract. 6. Your quotation must include a backup line. 7. Your quotation must also include all of the details listed below: Internet service connection Option 1: 50Mbps Synchronous 16 fixed public IPs and Option 2: 100Mbps Synchronous 16 fixed public IPs Website hosting Domain: www.culturalbrazil.org Include in the quotation, payment costs related to hosting services for the company WordPress, to be arranged by the company that win the tender. (Domain: www.culturalbrazil.org / date of renovation: every 30 January.) Desirable: Web hosting WordPress Premium. Website hosting Domain: www.brazil.org.uk Transfer Limit: 3GB Webspace: 1GB Pop Email Boxes: 50 Webstats Secure Hosting (SSL) - Secure Sockets Layer Page 2 of 5
Basic CGI Scripts Full CGI Capability Perl PHP Webpage Access Control 8. The contacts at the Embassy s side, on this regard, are: Technical issues: Mr Antonio Andrade e Silva Email:antonio.silva@itamaraty.gov.br Phone: 0207 747 4509 Mr Claudio Pereira Rocha Email: claudio.p.rocha@itamaraty.gov.br Phone: 0207 747 4502 Mr Jorge Breia Email: jorge.breia@itamaraty.gov.br Phone: 0207 747 4501 Administrative issues: Phone: 0207 747 4569 Email:katia.canhetti@itamaraty.gov.br Phone: 0207 747 4563 9. The Embassy of Brazil clarifies that any tender needs to be value for money in accordance with Brazilian Law. b) Second step: 1. The winner company of the first step will be invited to make a survey at the Embassy of Brazil premises, 14-16 Cockspur Street, London SW1Y 5BL, to be arranged between Monday 5 January 2015 and Thursday 15 January 2015. Page 3 of 5
2. If you require further information regarding the survey, you should contact: Mr Jorge Breia Email: jorge.breia@itamaraty.gov.br Phone: 0207 747 4501 Mr Antonio Andrade e Silva Email:antonio.silva@itamaraty.gov.br Phone: 0207 747 4509 Mr Claudio Pereira Rocha Email: claudio.p.rocha@itamaraty.gov.br Phone: 0207 747 4502 c) Third step: 1. After the survey, the company must submit the final quote, electronically, by 3 pm on 23 January 2015, for attention of: Secretary Winston Alexander Silva winston.alexander@itamaraty.gov.br katia.canhetti@itamaraty.gov.br 2. Please be aware that if there are any excess charges after the survey, the Embassy must be able to cancel the order with no penalty or costs. d) Fourth step: 1. In accordance with Brazilian Law, will be declared the winner of this tender the company that offer the best service at the lowest price including all costs. Page 4 of 5
Administration Section Length of the contract: one year Appendix 1 Description Total in VAT Final Contract Total Appendix 2 Length of the contract: three years Description Total in VAT Final Contract Total Page 5 of 5