Invoicing Innovation - Taking Accounts Payable to the Next Level
INTRODUCTIONS Pieter Sluis Senior Manager Finance Liberty Global Rob Rousou Senior Solutions Consultant Martijn Hemelrijk Director of Product Management
AGENDA Coupa Invoicing Accounts Payable challenges Path to AP Success Feature Demo Customer Success at Liberty Global Q&A
COUPA ORGANIC SUITE 4
PRODUCT MANAGEMENT APPROACH INNOVATION Requirements CUSTOMER Requirements MARKET Requirements 5 One Vision Community User Behavior 2015 Coupa Analytics Software, Inc - Confidential
COUPA COMMUNITY IN ACTION Streamline Non-PO Invoices Supplier Notifications Submission Blocking Improved Handling of Disputed Invoices PO Flip of Shipping Terms Reject Invoices to Requester Report on Invoice Creation Method Recent/Favorite Billing Strings for easy invoice updates Split Billing Templates Report on Invoice Discounting PDF attachments processed for fast entry Invoice Tolerances for Summary Charges Invoice Accrual 6
ACCOUNTS PAYABLE CHALLENGES 52% OF AP LEADERS RATE MIGRATING OFF PAPER-BASED PROCESSES AS THEIR TOP PRIORITY - ARDENT PARTNERS 7
PATH TO SUCCESS Accounts Payable success: Eliminate paper 100% adoption Global deployment 8
COUPA INVOICING AP Process Automation Efficiency, Compliance, and Control Electronic Invoice Capture 9
BENEFITS TO AP AND FINANCE EFFICIENCY COMPLIANCE CONTROL Cost reduction (up to 90%) Improve cycle times and error rates Supplier collaboration KPIs and Performance benchmarks Stronger controls Increased visibility Improved audits Enforcement of business policies and processes Close the books quickly and accurately Insight into obligations and spend Optimize working capital Capture early payment discounts 10
STEP 1: ELIMINATE PAPER INVOICES 11
ELECTRONIC INVOICING OPTIONS THAT WORK FOR ALL SUPPLIERS SUPPLIER PORTAL SUPPLIER ACTIONABLE NOTIFICATION INVOICE INBOX DIRECT CONNECTION PAPER 12
STEP 2: ADOPTION BY ALL 13
ANY TIME, ANY DEVICE, 100% MOBILITY EMPLOYEES AND SUPPLIERS DECIDE WHAT WORKS BEST FOR THEM. DEVICE EMAIL NATIVE APP USE THE DEVICE OF YOUR CHOICE! Built for mobile since day 1 for industry leading usability. COUPA ACTIONABLE NOTIFICATIONS for specific actions: Approve, Invoice, Comment. NATIVE IOS & ANDROID APPS perfect for end users that prefer an app experience. COUPA BENCHMARK DATA Over 70% of Coupa approvals are done directly via email and mobile device. 14
TOP TIER SUPPLIERS ARE NOT DRIVING COSTS The majority of your invoices will come from the mass of small, non-preferred suppliers that you use infrequently Preferred suppliers Non-preferred The majority of suppliers are non-preferred Only 20% of spend accounted for by them But they account for 80% of invoice costs 15
COUPA ENABLES ALL SUPPLIERS TO INVOICE ON DAY 1 Coupa offers frictionless invoicing options to all your suppliers, addressing all your invoices on day 1 " NO ENABLEMENT " NO REGISTRATION REQUIRED " NO SUPPLIER FEES " NO CONTRACT TO SIGN " FULL VISIBILITY OF INVOICE (AUTO EMAILED) No changes forced upon suppliers means instant enablement 16
STEP 3: DEPLOY GLOBALLY 17
BENEFIT GLOBALLY, COMPLY LOCALLY Global benefits of electronic invoicing without worry about the complexity of local regulatory requirements. Delivered Out of the Box! Designed to handle changing regulations. Regardless of how supplier chooses to invoice electronically, Coupa Invoicing delivers: " Compliance with regulations in over 50 countries " Compliance rules maintained in the cloud platform " Automatically adapts to regulatory changes " Available in over 50 countries " Digital signatures/ time-stamps " Unquestionable evidence " Auditability " E-invoicing mandate " Mandatory Interface " Mandatory signatures " Government clearing 18
PRODUCT DEMO Supplier Actionable Notifications: Supports message of instant adoption [R12] Non-PO Invoice Processing: Requester, Routing [R13] Dispute Resolution: Transact electronically with supplier [R13] Discount Management [R12]
CUSTOMER SUCCESS Pieter Sluis - Global Process Owner Procure to Pay
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