Mike Ventrella, Vice President, Sales
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1 Speed, Visibility and Control Best Practice AP Processing in Oracle E-Business Suite Presented by Mike Ventrella, Vice President, Sales
2 Agenda 1. The Dilemma of Manual AP Inefficient Risky Costly 2. The Advantages of Automated AP Processing Hard Savings Soft Savings 3. A Picture of Best Practice AP Processing Simplify Processes Apply Capable Technology
3 The Dilemma of Manual AP Top Pressures Driving Interest in AP Improvement
4 The Dilemma of Manual AP Inefficient Cumbersome processes Physical mail Hand keying and copying of invoices Physical invoice approval routing Excessive or slow communications , fax, mail Ineffective problem resolutions Manual storage
5 The Dilemma of Manual AP Lacks Visibility Delayed receipt Lots of missing invoices Approval process tracking Performance metrics and SLA Accrued liability/ compliance reporting
6 The Dilemma of Manual AP Poor Controls Lack of standard procedures Lengthy audits Difficult to see fraud
7 The Dilemma of Manual AP Cycle Time is Slow Missed discounts Late payment penalties, services cut off Unhappy vendors and poor credit rating Inability to negotiate better terms/pricing
8 The Dilemma of Manual AP Restricts Scalability Unable to increase production volume without Increased staff Increased office space Increased infrastructure Increased supervision
9 Advantages of AP Automation Benefits of Approval Workflow PayStream Advisors, 2013
10 Advantages of AP Automation Hard Savings Dramatically lowers transaction costs Reduction / reallocation of costs associated with manual processing Low TCO Better terms with suppliers Fast ROI
11 Advantages of AP Automation Soft Savings - Speed Shorter processing and payment cycle times Shorter response times Productivity is improved Streamlining of major AP sub-processes Invoice receipt Approval and inquiry Validation and reconciliation Settlements Pre-defined best practice workflows
12 Advantages of AP Automation Soft Savings - Visibility Into the entire process Three points: capture, workflow, ERP Into liabilities and operating expenses Billing discrepancies Overpayments Unclaimed negotiated discounts Contracted payment terms Early payment discounts Late penalty fees Reporting
13 Advantages of AP Automation Soft Savings - Control Simplified, automated invoice and workflow management Based on organization s business rules Improved forecasting and cash management Decreased financial risk through enforced compliance Better coordination and information flow AP Procurement Finance Treasury Suppliers
14 Best Practice AP Processing Process Centralize invoice receipt Institute a No PO, No Pay policy where possible and integrate invoice-to-po matching Reduce paper and physical routing Measure AP performance Once a month or more Enable dashboards Standardize invoice processes Across all locations and units Eases difficulty of identifying root causes or errors
15 Best Practice AP Processing Apply Technology Invest in automation of invoice receipt and workflow Advanced OCR Best practice workflow Automated PO matching Accelerated coding Line level approval
16 Best Practice AP Processing Apply Technology Key Capabilities Ensure that data are shared between solutions and all stakeholders IT Considerations Consistent with Oracle s Strategic Direction Fusion Middleware Ease the transition when you upgrade to R12 Quick implementation Configurable versus customizable Seamless integration
17 Best Practice AP Processing Apply Technology Key Capabilities Other important considerations Cloud Option Mobile Approval Option Vendor Portal Option Reporting Tool Option
18 Graco, Inc. AP Manager, Graco, Inc.
19 Green Mountain Power The users just accepted ReadSoft s solution like it was another piece of Oracle. Purchasing Manager, Green Mountain Power We re able to better manage our money we know what s outstanding in people s workflow, waiting to be coded and then paid. Purchasing Manager, Green Mountain Power
20 About ReadSoft Experts in AP Automation 12,000 customers, 80% in AP Market leader in installations Solutions validated by Oracle Supports Oracle E-Business Suite 11i & R12 Dedicated Oracle Solutions Lab in Raleigh, NC Delivers low total cost of ownership (TCO) Simple, easy-to-use, intelligent solutions Global footprint, stable company established 1991
21 Questions
22 For More Information, please contact
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