Accelerating Your Cash Flow

Transcription

1 Accelerating Your Cash Flow

2 Invoices On-Line Invoices On-Line (IOL) from Direct Insite delivers on-demand AP, AR and payments capabilities that are deployed fast, with minimal cost and operational impact, and provide significant benefits across the financial supply chain -- guaranteed. Our on-demand (cloud or SaaS) delivery model and end-to-end approach to AP and AR automation helps businesses save time and money, accelerate cash flow, and streamline capital management and treasury decisions, while filling process gaps. From mid-market companies to the largest, most sophisticated financial environments in the world, we have a 24-year track record of automating complex financial processes to deliver a strong ROI. Our IOL services work together to create an enterprise workflow that normalizes legacy systems and processes -- including ERP solutions -- to manage and coordinate critical financial functions and decisions. And because our solutions are delivered on-demand, they require no upfront capital investment or annual maintenance contracts. IOL Portal a global e-invoice community Electronic Invoice Processing Dispute Management Workflow Management Electronic Payment Self-Service Web Portal Business Metrics & Reporting ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE www. directinsite. com ph:

3 Accounts Payable Direct Insite offers a full suite of services that simplify and automate AP functions such as invoice receipt, matching, routing and verification. Vendor Self-Service Web Portal With Direct Insite's self-service web portal, vendors have access to a selfservice decision-tree that provides self-help answers to their inquiries reducing inbound calls. Supplier profile management (payment remittance data, contact information, address) Free AP Staff to focus on core activities Visibility to invoice and payment status updates Online help 17 alternative languages Ideal for mid-market and Fortune 100 companies Reduce inbound supplier inquiries Reduce day-to-day "noise level" -- freeing AP staff to focus on core activities Enhance partner/vendor relationships Electronic Invoice Processing Enterprise Workflow and Dispute Management Our enterprise workflow and dispute management capabilities automate the validation and approval of supplier invoices. IOL automatically matches supplier invoices against POs and other supporting documents. Suppliers are notified of any discrepancies so they can make adjustments prior to invoice resubmission. The service also allows suppliers to submit attachments with their invoices, such as a copy of the related PO. Invoice review, approval and payment workflow Automated line-item matching increases Role-based workflow configurations Configurable workflow notifications Ability to attach compliance documents such as POs. Reduce transaction costs Reduce processing cycle time Increase supplier satisfaction Help ensure PO and contract compliance Direct Insite provides a variety of options for invoice submission and processing. Suppliers can receive purchase order (PO) notifications and automate invoice preparation and delivery. The service allows them to flip a PO into an invoice, apply line item adjustments, and consolidate invoices. Standard ERP interfaces for SAP, Oracle and Great Plains and dozens more Invoice receipt via web form, PO flip, spreadsheet upload, EDI, XML, flat file PO line-item matching Line item detail drill down Spreadsheet download Invoice attachments PO/non-PO rule validation Reduce cost per transaction Reduce cycle times Increase touch-less processing With Direct Insite s IOL reporting tools, finance managers can closely track and analyze spending trends across suppliers, business units and the enterprise. Financial management reports Early payment and dynamic discount analysis Cost of capital analysis Spend management Drill-down analysis Web-based supplier self-reporting (e.g. invoice/payment status) Graphical presentation Export to spreadsheets Reporting and Spend Analysis Allow businesses to more closely track spending Increase supplier satisfaction

4 Accounts Receivable Self-Service Web Portal Direct Insite offers a full suite of services that simplify AR functions and accelerate cash flow. Direct Insite offers a robust portal that enables customers to access their invoices, statements, credit memos, disputed items and payment history, anytime they want, without having to call your AR department. User-based access to invoices Displays current and past electronic invoices as a searchable list Ability to drill down into invoice header and line-item details Ability to search/filter payments by multiple search criteria Ability to download payment history details Customer registration and user password management Invoice reprint download via PDF or spreadsheet FAQ support and online help Notifications Seamless user experience via single sign-on from centralized portal Support for 17 languages Empower customers by providing interactive invoice data Eliminate invoice and attachment reprints Reduce costs associated with collections calls Reduce customer service calls Increase customer satisfaction Enterprise Workflow and Dispute Management Direct Insite's IOL suite offers powerful enterprise workflow and dispute management capabilities that speed the resolution of disputes, in turn, improving Days Sales Outstanding (DSO). Users may initiate invoice or line-item level disputes Comprehensive dispute information is digitally archived Real-time visibility to disputed credits/collections Displays dispute history Users can search/filter disputes by multiple search criteria Users can drill down into dispute details Disputes can be extracted to a third-party system Allows for payment of non-disputed invoice amount Configurable dispute management rules Configurable payer invoice review and approval workflow Configurable workflow notification and escalation business rules Invoice preparation review/release workflow Accelerate dispute resolution Reduce dispute processing costs Reduce Days Sales Outstanding (DSO) Electronic Invoice Processing IOL's electronic invoice processing service automates bill preparation functions such as flipping a sales order or PO into a preliminary bill, making adjustments and edits to invoice line-items, consolidating invoices from multiple sources, and reviewing and distributing invoices. Convert paper invoices to electronic Electronic invoice distribution via Web, EDI, fax, , or XML Consolidate invoices from multiple systems Find non-compliant invoices before they are distributed Ability to attach supporting documents to an invoice Invoice matching and contract compliance validations Configurable notifications including: invoice ready, invoice disputed, payment success/fail, invoice overdue Supports multi-language notification alerts Increase operations productivity by automating billing tasks Improve billing quality Accelerate cash collection Reduce profit leakage by finding non-compliant invoices before they are distributed Increase customer satisfaction IOL's business reporting tools enable finance managers to more closely track and analyze cross-sell and up-sell trends, as well as review cash disbursement and payment patterns across customers. Web-based customer self-reporting Aging or AR reports Summary or detail billing reports Customer usage reports Customer cash analyses 30/60/90 overdue reporting More closely track spending Better understand payment patterns Business Reporting and Metrics

5 Payments Direct Insite offers PCI compliant electronic payment capabilities that support the disbursement, receipt and processing of payments via ACH or commercial card/credit card. Enables businesses to make and accept global credit card and domestic ACH e-payments Online payment processing Initiates real-time credit card authorization and batch settlement payments Configurable merchant payment business rules Partial payment reason required business rules User configurable recurring or scheduled payment rules Real-time notification/visibility to card authorization Complete payment history view and transaction report Full tracking and auditing Proactive payment notifications Customer self-service payment profile management Early Payment Alternatives We support early payment alternatives such as: early payment discounts, dynamic discounts, and factoring of receivables (either guaranteed or not guaranteed by the buyer). Convert paper payments to electronic Improve visibility into scheduled payments Reduce exceptions handling costs Reduce cash application costs Reduce costs associated with collections calls Benefits of PCI Compliance: Protect cardholder information and identity Prevent electronic payment fraud Audited and certified by Visa Payment Networks Audited process of security procedures Supplier self-registration Supplier or buyer can engage in a dynamic discount proposal or counter proposal Early payment marketing messages via Direct Insite's self-service portal Intuitive invoice selection and status screen Complete visibility to available/calculated early payment discounts Ability to compare proposed discounts against current financing rates Allows buyers to initiate payment (ACH or card transaction) Buyer Capture lucrative discounts Maximize rates of return Improve supplier relations Direct Insite technology is deployed across more than 100 countries. irectinsite.co m Supplier Improve cash flow Gain control over payment timing Prevent profit leakage from unearned discounts p h:

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