District IT Infrastructure Upgrade Plan This document contains two different plans, one consisting of accomplishing all upgrades at one time the other is a plan to accomplish all upgrades over a 3 year period. Primary School cabling initiative costs not included in any of the totals due to undecided future of the building. Possible closing of this building can greatly effect total costs: fewer workstations, fewer data switches, fewer VoIP phones, fewer UPS units, lower Charter Business Networks cost. Single Year Upgrade (Summer 2014 or 2015) HP Data Switches (Redundant 10GB Core Fiber, POE, VoIP support) = $185,000 4 @ Primary School, 7 @ Elementary School, 11 @ Middle School, 22 @ High Recurring Annual Service Agreement per Data Switch VoIP Phone System & Voicemail = $75,000 - $125,000 Recurring Annual Service Agreement APC Smart UPS with Environmental Monitoring = $28,000 1 @ Primary School, 2 @ Elementary School, 4 @ Middle School, 6 @ High Recurring Battery Replacement required District installed Unitrends Backup Appliance - R712 4TB = $6,200 Windows Pro Upgrade & Software Assurance = $2887.50 $19.25 per FTE @ 150 Symantec Endpoint Protection Enterprise Anti-Virus = $11,662 $13.72 per 850 workstations SonicWALL Firewall Appliance - Redundant Internet Protection = $6,000 Upgrade Novell OES, ZCM11, VMWare ESX, Update iscsi SAN Configuration, Anti- Virus, Win7/8 Images. Approximately 160 Technical Support Hours = $20,000 Approximately 160 Technical Support Hours @ $125 per hour
Upgrade to 10GB Bandwidth between buildings Workstation Upgrades to Win7 - choose from following 400 Refurbished Optiplex 760 computers = @$200 x 400 = $80,000 OR 400 New Dell Optiplex 7010 computers = @$900 x 400 = $360,000 100 Refurbished Latitude E6500 laptops = @$400 x 100 = $40,000 OR 100 New Dell Latitude 15 3000 series laptops = @$850 x 100 = $85,000 Update data cabling at Middle School Office = Estimated $3,500 Move data drops and data switch to FACE closet Update data cabling at Primary School = Estimated $30,000 (not included in totals) Replace existing data cable with proper ducting Total Cost Estimates = $458,249.50 to $833,249.50 Recurring Annual Cost Increase = $14,549.50 plus Charter Business Networks increase *Note* VoIP Phone system requires Data Switch replacement and UPS installation be done
Immediate (2013-14) Replace failed drive in HP MSA 2000 SAN - $108.00 (Completed 11/5/13) Upgrade VMware to current version - $320.50 (Upgrade on order) Recurring annual license fee - $39.00 Replace failed UPS battery at High School Server Room (Replaced 10/31/13) Replace failed UPS battery at Elementary School MDF (Exchanged with PS UPS) Replace failed UPS at Primary School MDF (Retired server so no longer needed) Investigate alternative workstation anti-virus solution (Symantec Anti-Virus) Implement patch management solution for workstations Contract with Skyward to reprogram existing WSUS system Install Move Wireless access points as described in WiFi assessment Reposition AP in High School Commons Reposition AP in High School C wing Reposition AP from Primary School Room 205 to 200 hallway Reposition AP in Primary School Art/Music hallway Check on operation of AP in High School Auditorium Install New Wireless access points as described in WiFi assessment = $5000 Install additional AP in High School B wing Install additional AP in High School E wing Install additional AP in Elementary School Office Install additional AP in Primary School Speech/Language Room Install additional AP in Primary School Gymnasium
1st Year (Summer 2014) Upgrade Novell OES, ZCM11, VMWare ESX, Update iscsi SAN Configuration, Anti- Virus, Win7/8 Images. Approximately 160 Technical Support Hours = $20,000 Approximately 160 Technical Support Hours @ $125 per hour Upgrade to 1GB Bandwidth between buildings Workstation Upgrades to Win7 - choose from following 400 Refurbished Optiplex 760 computers = @$200 x 400 = $80,000 OR 400 New Dell Optiplex 7010 computers = @$900 x 400 = $360,000 100 Refurbished Latitude E6500 laptops = @$400 x 100 = $40,000 OR 100 New Dell Latitude 15 3000 series laptops = @$850 x 100 = $85,000 Windows Pro Upgrade & Software Assurance = $2887.50 $19.25 per FTE @ 150 Symantec Endpoint Protection Enterprise Anti-Virus = $11,662 $13.72 per 850 workstations Unitrends Backup Appliance - R712 4TB = $6,200 Update data cabling at Middle School Office = Estimated $3,500 Move data drops and data switch to FACE closet SonicWALL Firewall Appliance - Redundant Internet Protection = $6,000 Total Cost Estimates = $172,249.50 to $495,249.50 Recurring Annual Cost Increase = $14,549.50 plus Charter increase
2nd Year (Summer 2015) HP Data Switches (Redundant 10GB Core Fiber, POE, VoIP support) = $185,000 4 @ Primary School, 7 @ Elementary School, 11 @ Middle School, 22 @ High Recurring Annual Service Agreement per Data Switch Upgrade to 10GB Bandwidth between buildings Total Cost Estimates = $185,000 plus Charter Business Networks increase 3rd Year (Summer 2016) VoIP Phone System & Voicemail = $75,000 - $125,000 Recurring Annual Service Agreement APC Smart UPS with Environmental Monitoring = $28,000 1 @ Primary School, 2 @ Elementary School, 4 @ Middle School, 6 @ High Recurring Battery Replacement required District installed Update data cabling at Primary School = Estimated $30,000 (not included in totals) Replace existing data cable with proper ducting Total Cost Estimates = $130,000 to $153,000