Chapter 3 Project Management Processes For aproject (PMBOK Guide) Mohammad A. Rajabi Dept. of Geomatics Eng., University of Tehran Tel: +98 21 8833 4341, Cell: +98 912 132 5823 Email: marajabi@ut.ac.ir Homepage: http://www.marajabi.com
Table of Content Introduction Common PM Process Interactions PM Process Groups (PG) Initiating PG Planning PG Executing PG Monitoring and controlling PG Closing PG Guide to PMBOK Mohammad A. Rajabi 2
Introduction PM: Application of knowledge, skills, tools, techniques to project activities to meet Project requirements Process: interrelated actions/activities to achieve pre specified product, result or service Characterized by: inputs, tools/techniques and outputs Guide to PMBOK Mohammad A. Rajabi 3
Project success: Introduction Select appropriate processes Use a defined approach Comply with requirements/stakeholders needs Balance competing demands (scope, time, cost, quality, resources, risks) Processes are applied differently for different projects PM with project team decide of which processes to apply and how rigor Tailoring/customizing Guide to PMBOK Mohammad A. Rajabi 4
Introduction Actions taken during one process affect other processes (scope change > project cost) Process interactions require tradeoffs among requirements and objectives, performance Successful PM: actively managing the interactions Guide to PMBOK Mohammad A. Rajabi 5
PM Processes Groups Initiating: define a project/phase Planning: establish the scope, refine objectives, course of actions Executing: perform to complete the work Monitoring and Controlling: required to track, review and regulate the process and performance, identify changes, initiate change Closing: finalize all activities Guide to PMBOK Mohammad A. Rajabi 6
Common PM Process Interactions Guide to PMBOK Mohammad A. Rajabi 7
Common PM Process Interactions PM Process Groups Linked by outputs the produce Are seldom discrete or one time events Are overlapping activities Their output becomes input to another process Guide to PMBOK Mohammad A. Rajabi 8
Interaction of Process Groups Guide to PMBOK Mohammad A. Rajabi 9
PM Process Groups Five groups Have dependencies Are performed sequentially Iterative Have interactions Guide to PMBOK Mohammad A. Rajabi 10
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Initiating PG Processes performed defining new projects/phases p Defining scope Committing i financial i resources Identifying stakeholders PM is selected These info > Project charter Iterative nature Guide to PMBOK Mohammad A. Rajabi 13
Project Boundaries Guide to PMBOK Mohammad A. Rajabi 14
Initiating PG Guide to PMBOK Mohammad A. Rajabi 15
Developing Project Charter Guide to PMBOK Mohammad A. Rajabi 16
Identifying Stakeholders Guide to PMBOK Mohammad A. Rajabi 17
Planning PG Processes performed to establish Scope Define/refine objectives Develop course of action Iterative (rolling wave planning) Guide to PMBOK Mohammad A. Rajabi 18
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Developing Project Management Plan Guide to PMBOK Mohammad A. Rajabi 20
Collect Requirements Guide to PMBOK Mohammad A. Rajabi 21
Define Scope Guide to PMBOK Mohammad A. Rajabi 22
Create WBS Guide to PMBOK Mohammad A. Rajabi 23
Define Activities Guide to PMBOK Mohammad A. Rajabi 24
Sequence Activities Guide to PMBOK Mohammad A. Rajabi 25
Estimate Activity Resources Guide to PMBOK Mohammad A. Rajabi 26
Estimate Activity Durations Guide to PMBOK Mohammad A. Rajabi 27
Develop Schedule Guide to PMBOK Mohammad A. Rajabi 28
Estimate Costs Guide to PMBOK Mohammad A. Rajabi 29
Determine Budget Guide to PMBOK Mohammad A. Rajabi 30
Plan Quality Guide to PMBOK Mohammad A. Rajabi 31
Develop Human Resource Plan Guide to PMBOK Mohammad A. Rajabi 32
Plan Communications Guide to PMBOK Mohammad A. Rajabi 33
Plan Risk Management Guide to PMBOK Mohammad A. Rajabi 34
Identify Risks Guide to PMBOK Mohammad A. Rajabi 35
Perform Qualitative Risk Analysis Guide to PMBOK Mohammad A. Rajabi 36
Perform Quantitative Risk Analysis Guide to PMBOK Mohammad A. Rajabi 37
Plan Risk Responses Guide to PMBOK Mohammad A. Rajabi 38
Plan Procurements Guide to PMBOK Mohammad A. Rajabi 39
Executing Process Group Processes to complete the work Involves coordination of people/resources Integrating and performing of the activities i i determined in PM plan Iterative Changes in: duration, resources > PM Plan Most Expensive PG Guide to PMBOK Mohammad A. Rajabi 40
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Direct and Manage Project Execution Guide to PMBOK Mohammad A. Rajabi 42
Perform Quality Assurance Guide to PMBOK Mohammad A. Rajabi 43
Acquire Project Team Guide to PMBOK Mohammad A. Rajabi 44
Develop Project Team Guide to PMBOK Mohammad A. Rajabi 45
Manage Project Team Guide to PMBOK Mohammad A. Rajabi 46
Distribute Information Guide to PMBOK Mohammad A. Rajabi 47
Manage Stakeholder Expectations Guide to PMBOK Mohammad A. Rajabi 48
Conduct Procurements Guide to PMBOK Mohammad A. Rajabi 49
Monitoring and Controlling Process Group Processes to track, review, regulate the progress and performance, identify areas of change, initiate the change Includes: Controlling changes, recommending preventive action Monitoring the ongoing project activities Integrated change control Guide to PMBOK Mohammad A. Rajabi 50
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Monitor and Control Project Work Guide to PMBOK Mohammad A. Rajabi 52
Perform Integrated Change Control Guide to PMBOK Mohammad A. Rajabi 53
Verify Scope Guide to PMBOK Mohammad A. Rajabi 54
Control Scope Guide to PMBOK Mohammad A. Rajabi 55
Control Scope Guide to PMBOK Mohammad A. Rajabi 56
Control Costs Guide to PMBOK Mohammad A. Rajabi 57
Perform Quality Control Guide to PMBOK Mohammad A. Rajabi 58
Report Performance Guide to PMBOK Mohammad A. Rajabi 59
Monitor and Control Risks Guide to PMBOK Mohammad A. Rajabi 60
Administer Procurements Guide to PMBOK Mohammad A. Rajabi 61
Closing Process Group Processes to finalize all activities iti to formally complete the project/phase or contractual obligations Followings may occur: Obtain acceptance by costumer/sponsor Conduct post project/phase end review Record impacts of tailoring any process Document lessons learned Apply updates to organizational process assets Archive project documents in PMS Close out procurements Guide to PMBOK Mohammad A. Rajabi 62
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Close Project/Phase Guide to PMBOK Mohammad A. Rajabi 64
Close Procurement Guide to PMBOK Mohammad A. Rajabi 65