Moxie Wedding Notebook Your Complete Guide with: Organizational Tips Checklists Timelines Calendars Budget Information Guest Lists Attire Wedding Party Responsibilities Event Planning Vendor Worksheets www.eugeneweddingplanning.com
Moxie Wedding Notebook 3 Moxie Wedding Notebook Plan your wedding with a whole lotta Moxie! Congratulations on Your Engagement! It is an exciting time for you as a couple. Planning your wedding can be a lot of fun, but it can also be stressful if you are not organized. Always remember two things: Good planning = less stress. In the midst of the planning, take time throughout to enjoy the process and the people around you. Your Moxie Wedding Notebook can help you achieve these two goals and gain peace of mind as you work through the details and check things off your list. This planner is complete with these helpful features: Checklists Calendars Organizational worksheets Countdown markers Budgeting tools And so much more. Some things to keep in mind as you use this planner: Above all else, INTERACT with this book! Many lists have a box next to an item so you can check it off when completed. Fill in areas that should be filled in. Use the Notes feature. Compile the information well, and you ll be so glad you did later on in the process. Please realize that with all items in this planner, some you should take into consideration, and some you can ignore, depending on your needs or desires. We suggest you use this system: If something does not pertain to you, simply use an X to note that. Move on to the next item. If something does pertain to you, use a to check it off when completed. Scan through the whole book in the beginning. Many items have a more detailed description in other sections. Keep your eyes open and make notes. We are confident that you will be pleased with your Moxie Wedding Notebook, as you use it to effectively keep track of every detail. As we like to say, Plan to Celebrate. This is your time and the process for you should be fun and memorable.
Table of Contents Moxie Wedding Notebook 4 1 Organization: Calendar, Checklists & To-Do Lists Organization Introduction 3 Monthly Calendars (2) 4-5 Wedding Schedule Checklists 9-12 Months Before Wedding (3) 6-8 6-9 Months Before Wedding 9 4-6 Months Before Wedding 10 2-4 Months Before Wedding 11 6 Weeks to 2 Months Before Wedding 12 4-6 Weeks Before Wedding 13 3-4 Weeks Before Wedding 14 2 Weeks Before Wedding 14 1 Week Before Wedding 15 Rehearsal Day - 1 Day Before Wedding 16 Wedding Day! 16 Day After Wedding 17 Bride & Groom To Do Lists 18 Tasks Delegated to Others 19 2 Budget Budget Introduction 21 Traditionally, Who Pays for What 22 Budget Worksheet (5) 23-27 3 Guest List & Lodging Guest List & Lodging Introduction 29 Your Guest Lists (4) 30-33 Bridal Suite & Guest Hotel Aomodations 34 4 Attire Attire Introduction 35 Bride s Attire 36 Groom s Formal Wear 37 Maid of Honor / Bridesmaids / Flower Girl Attire 38 Best Man / Groomsmen / Ring Bearer Formal Wear 39 Beauty & Salon Services 40 5 Wedding Party & Events / Gatherings Wedding Party & Events / Gatherings Introduction 41 Wedding Party at a Glance - Bride s Attendants 42 Wedding Party at a Glance - Groom s Attendants 43 Wedding Party at a Glance (3) 44-46 Responsibilities of the Wedding Party (2) 47-48 Wedding Events / Gatherings at a Glance 49 Bridal Shower Guest List 50 Bachelor Party Guest List 51 Bachelorette Party Guest List 52 Bridesmaid Luncheon Guest List 53 Ceremony Rehearsal Guest List 54 Post-Wedding Brunch Guest List 55 6 Your Ceremony Your Ceremony Introduction 57 Ceremony Site Questions 58 Ceremony Site Worksheet (2) 59-60 Ceremony Rehearsal Worksheet 61 Rehearsal Dinner Worksheet 62 Ceremony - Designated People Worksheet (2) 63-64 Diagram of Ceremony 65 Bride & Groom Getting Ready Timeline 66 Ceremony Set-up Instructions List (2) 67-68 Ceremony Order of Events (Example) 69 Ceremony Order of Events Worksheet 70 Wedding Vows 71 Ceremony Items Checklist 72 Bridal Emergency Kit Checklist 73 7 Your Reception Your Reception Introduction 75 Reception Site Questions (2) 76-77 Reception Site Order Worksheet (2) 78-79 Diagram of Reception 80 Table Assignments (2) 81-82 Reception Order of Events - Example 83 Reception Order of Events Worksheet 84 Reception Decoration Instructions (4) 85-88 Reception Designated People Worksheet 89 Reception Items Checklist 90 8 Vendors Vendors Introduction 91 Catering & Alcohol Questions (2) 92-93 Catering Worksheet (3) 94-96 Menu Selections 97 Do-It-Yourself Catering (2) 98-99 Questions to Ask a Baker 100 Wedding Cake Worksheet 101 Questions to Ask a Rental Equipment Company 102 Rental Equipment Order List Ceremony 103 Rental Equipment Order List Reception 104 Questions to Ask a Musician / Band 105 Questions to Ask a DJ 106 DJ / Band Order Worksheet 107 Ceremony Music 108 Reception Music (2) 109-110 Questions to Ask a Photographer 111 Photography Worksheet 112 Questions to Ask a Videographer 113 Videographer Order Worksheet 114 Questions to Ask a Florist 115 Flower Worksheet (3) 116-118 Questions to Ask for Transportation 119 Transportation Worksheet 120 Questions to Ask a Stationer 121 Invitation Order Worksheet (2) 122-123 Honeymoon Worksheet 124 Honeymoon Checklist 125 Honeymoon Itinerary 126
Moxie Wedding Notebook 5 Organization: Calendar, Checklists & To-Do Lists Plan your wedding with a whole lotta Moxie! You Need to Get Organized (and stay that way)! We are assuming you will have an entire year to plan. If your wedding is in less time than that, be sure to catch up as quickly as you can. In this section you will find: Monthly Calendars Wedding Schedule Checklists Bride and Groom Timeline Checklist Delegation Task List The Bride and Groom Timeline will help assist you in the timing of your wedding day and will keep you on schedule. You may want to make several copies for the bride, groom, wedding planner, and whoever else may need one. The Delegation Task List can be used to track items that you will be giving to other people: Wedding planner, Maid of Honor, Parents, Best Man, Bridesmaid, or a good friend or relative. It will help you to remember who is doing what and will help the person you are delegating items to. Make as many copies as needed.
Monthly Calendar Month Moxie Wedding Notebook 6 Organization: Calendar, Checklists & To-Do Lists SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Monthly Calendar Month Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists 7 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Schedule Checklist (1) 9-12 Months Before Wedding Months: Learn the facts about diamonds and find the engagement ring. Propose! Moxie Wedding Notebook 8 Organization: Calendar, Checklists & To-Do Lists Compile your guest list. Determine how many people you will be inviting (consider including both sets of parent recommendations in decision). If you need to reduce guest size due to budget, use two lists to organize: Must Invite and Would Like to Invite. Keep in mind, all single guests generally bring a date. Remember, the more people who attend, the higher cost of the wedding. Rule of thumb: 20 25% will not be able to attend. Announce your engagement. You can do so in many ways: Have both families meet, call your close friends and family, host an engagement dinner / party. If desired, notify the local newspaper. Select the date and time. Consider the following: Seasons, type of wedding desired (indoor / outdoor, formal / casual, afternoon / evening), dates near major holidays (possible price increase, but longer stay for family), and when good travel months are for friends and family. Decide on a reception location. Tour locations and check availability. Be sure the site can aommodate the number of guests you are anticipating. If booked on desired wedding date, decide if the date is more important or the location and change aordingly. You may consider reserving the location the evening before for your rehearsal dinner. Be sure to insert all deadlines the reception site gives you under the appropriate month of the checklist or calendar to stay organized. Be sure to ask if liability / event insurance is required. (Review location sites and questions to ask, in Vendor section of this book.) Set the initial budget. Determine how expenses will be divided (groom s parents, bride / groom, bride s parents, etc.) Use worksheet in Budget section (make copies or write in pencil, as it will change over time). Book a wedding planner. You can relax now because this could be one of the best decisions you make! Decide how you ll use your planner. Go over wedding packages and services. Meet to discuss initial consultation to go over the options and start planning! Before signing any contracts with vendors, check with your wedding planner to see if he / she might be able to get you a discount. Decide on a ceremony location. Sometimes this can be the same as the reception location. Tour locations and check availability. If location is at a private home, arrange for home and garden improvements. Be sure to record all deadlines the ceremony site gives you under the appropriate month of the checklist or calendar to stay organized. Check to see if they have bride and groom rooms to get ready in and if at additional costs. If not, make arrangements. Other
Wedding Schedule Checklist (2) 9-12 Months Before Wedding Months: Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists 9 Set aside blocks of hotel / motel rooms for out of town guests. Consider getting close by hotel / motels from reception / ceremony site. Decide how large you want your wedding party to be. Select members of your wedding party. Let them know right away! If they are from out of town, advise them of the blocks of hotel / motel rooms so they can start their travel arrangements. Advise them of their responsibilities! (See Responsibilities of Wedding Party in Wedding Party section). Order any rental equipment. After speaking with the catering company, reception and ceremony sites to see what is included, order any additional rentals as necessary with a signed contract. (Review Rental Equipment in Vendors section of this book). Book the entertainment/musicians for the ceremony. Consider a DJ, band, harpist, organist, string quartet, soloist, duet, etc. Book them with a signed contract. (Review DJs and questions to ask under the Vendors section). Put together a wedding website, (optional). Send a Save the Date. There are many ways of doing this: Send a postcard, magnet, fortune cookie, email, etc. Include the ceremony location and information on the blocks of hotel / motel rooms so the out of town guests can start their travel arrangements. Also include the wedding website address for your guests to view. Book the entertainment/musicians for the reception. Consider a DJ, band, harpist, organist, string quartet, soloist, duet, etc. Book them with a signed contract. (Review DJ s and questions to ask under the Vendors section). Other Determine who will officiate the ceremony, if not provided with the ceremony location and book them. Make sure they are available and sign a contract with them. Other Determine who will cater the reception, if not provided with the reception location. Ask if they can serve the alcohol and the length of service time. Be sure to record all deadlines (minimum guarantees and final counts) the ceremony site gives you under the appropriate month of the checklist or calendar to stay organized. (See Catering and Alcohol in the Vendors section). Other Other Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Schedule Checklist (3) 9-12 Months Before Wedding Months: Moxie Wedding Notebook 10 Organization: Calendar, Checklists & To-Do Lists Book the photographer. They can start booking up pretty quickly (especially during weekends in the summer) so book as soon as you can. (Review photographers and questions to ask in the Vendors section of this book). Discuss prenuptial agreement, if desired. Consult an attorney to draft it. Other Book the videographer. They too can start booking up pretty quickly so book as soon as you can. Decide if you want a slide show or a video during the ceremony/reception. If so, get pricing and select package aordingly. Book with a signed contract. (Review videographers and questions to ask in the Vendors section). Other Other Book the florist. Set appointments to go look at their work and book with a signed contract. (Review Florists and questions to ask in Vendors section). Other Research bridal gowns. Schedule fittings to start trying them on! Decide what styles you like. If you find the right one, buy it! You can also purchase your head piece, shoes, and other aessories. Other Other Research grooms formal attire. Figure out what the groom will be wearing, a tux or other alternate formalwear? You may want to consider the style of the wedding (formal / informal) when choosing the groom s attire. Other Research wedding party attire. Figure out what styles you like. Other
Wedding Schedule Checklist (4) 6-9 Months Before Wedding Months: Purchase bridal gown. Purchase / rent grooms attire, if not done yet. Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists 11 Decide if you will be hosting a day after wedding brunch. If so, decide on location, time, and who you would like to invite. Typically, you open all your wedding gifts in front of select family and guests over brunch. Order wedding party attire & aessories. Arrange for maid of honor, bridesmaids, flower girl(s), best man, groomsmen, and ring bearer to be measured. Order all dresses and aessories, and all rental attire (tuxedos, etc.) and shoes. Arrange payment with your wedding party to either pay individually or reimburse you for the charges. This is also a good time to remind both sets of parents, grandparents, and other special guests to order their attire, if renting. Determine type of ceremony and reception. Start thinking about themes, colors, formal / informal, etc. Start planning the honeymoon. Book the trip. Schedule fittings and delivery dates. Schedule all fittings, (including final fittings) and pick-up dates for the bride s dress, groom s attire, and entire wedding party attire. Find / order birth certificate / passport. You may need your birth certificate to apply for your marriage license and passport. If you decided on an out of country trip, you will need a passport. Apply for one now! This process can take several months. Reserve wedding night bridal suite or decide on alternate arrangements. Arrange the rehearsal, if not already done. If ceremony site is unavailable, find an alternative site to practice. Confirm with your officiate and wedding planner that they can attend. Consider who will emcee your reception. DJ, band, officiant, other friend or family member. Decide on ceremony time. Be sure to review time with location. Map out ceremony and reception timeline. Arrange the rehearsal dinner, if not already done. Set the date, time and location. Reserve a site that you are able to hold entire wedding party, families, and any others you d like to invite. Give gifts to your wedding party and enjoy your dinner. Other Other Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Schedule Checklist (5) 4-6 Months Before Wedding Months: Order wedding cake. Schedule a tasting and decide on the style you want (see Cakes in the Vendors section in this book). Moxie Wedding Notebook 12 Organization: Calendar, Checklists & To-Do Lists Purchase aessory items. Shoes, wedding day jewelry, hair clips, lingerie. Research and book transportation for wedding day. Limousines, carpools, carriage, horses, etc. Decide how you and the wedding party will get from the ceremony to the reception and how you will be exiting the reception. Register at desired stores. Shop and purchase wedding rings, if not done yet. Arrange for engravings, if desired. Start shopping for bride and groom gifts. Select a gift for one another. This can be as simple as writing simple notes for each to read the morning of the wedding. Finalize Guest list. Determine / research table sets and room décor for reception. Choose centerpieces and aessories that reflect the style of your wedding. Decide if you will use reception site/caterers linens (tablecloths and napkins) or if you will rent. Start thinking about wedding favors, lighting, ambiance and other additional items to be displayed (ice sculptures, etc.) Connect with the reception site to confirm décor meets their requirements. Start collecting photos of both of you if you decided to do a slide show / video or other photo collage to display at reception. Select calligrapher / stationer and order wedding invitations and stationary. You can include invitations, cards, thank you notes, ceremony programs, reception programs, menu cards, seating / place cards, napkins, and favor cards / tags. You may consider ordering table numbers and signage for outside reception, if not provided with reception site. Other Other Other Select any additional wedding attendants. Gift attendant, ushers, guest book attendants, greeters, valet parkers are some possibilities. Let them know their responsibilities right away and desired attire.
Wedding Schedule Checklist (6) 2-4 Months Before Wedding Months: Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists 13 Decide on and order favors. It is not required to give away favors, but is very popular to do so. Select something that reflects both of you or something you think your guests will enjoy and use later. Plan welcome gifts / activities for out of town guests, if desired. Finalize and confirm all details with vendors. Make any additional payments/deposits as necessary. Confirm all vendor requirements and drop off / arrival times. Purchase gifts for wedding party. Consider purchasing gifts for both sets of parents as well. Consider purchasing gifts for anyone else that will attend the rehearsal dinner. Write first draft of wedding vows. Purchase / plan attire and luggage, for your honeymoon, bachelorette party, wedding shower, etc. Prepare maps and directions to the ceremony and reception sites to get ready for invitations. Plan the bridesmaid lunch. Decide date, where you will meet, and time. Purchase guest book (or other item) and pen. Purchase toasting glasses, ring pillow, cake knife, and any other items. Decide on and purchase what to use for your grand exit. Bird seed, bubbles, sparklers, etc. (optional). Bride should connect with maid of honor / bridesmaids to discuss the bachelorette party, wedding shower, and other gathering dates and guest lists. Groom should connect with best man to arrange date and invite list for bachelor party and / or other gathering(s). Meet with officiant. Review ceremony with officiant. Assist officiant with writing an agenda for ceremony to use on the program. Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Schedule Checklist (7) 6 Weeks to 2 Months Before Wedding Months: Moxie Wedding Notebook 14 Organization: Calendar, Checklists & To-Do Lists Mail wedding invitations. Include hotel/motel room block info, maps to ceremony and reception sites, card, and pre-addressed and stamped envelope. If sending out hundreds of invites, ask for help from planner, friends, and family. Purchase any other aessories you want your bridesmaids to wear, if desired. Consider jewelry, nail polish, etc. Track s and gifts as they come in. Make sure to track children and adults separately only if your caterer offers a discounted price to children. It is recommended that you send your thank you notes upon receipt of the gift. Coordinate / confirm with DJ / band the music for ceremony (processional etc.) and reception (first dance, parent dances, etc.). Go over agenda if they will be emceeing. Make appointments with hairstylist, and makeup artist to do a trial run-through to ensure you know exactly what hair style and make-up you want for your wedding day. Set appointments at least 3-4 weeks before wedding date. Connect with videographer to go over events you want videotaped, wedding video end result, and reception slide show. Choose poetry, scripture, or other readings for the ceremony. Make final appointments with hairstylist, makeup artist, and nail designer, etc. for wedding day. Contact your local newspaper for wedding announcement / photo requirements, if desired. Have your formal wedding photo taken. Send to newspaper along with other requirements. Meet with caterer and reception site to review menu, alcohol services, and room décor. Reconfirm when you need to get in your minimum guarantees and final counts in. Go over room layouts. Confirm the seating for reception (how many people at each table, etc.). Bring in enough items / décor to set one table. Take a couple photos to give to your decorating crew / planner to ensure the tables will be decorated correctly. Find something old, something new, something borrowed, something blue, and a six pence (or shiny penny) for your shoe. Other
Wedding Schedule Checklist (8) 4-6 Weeks Before Wedding Months/Weeks: Attend final fitting for wedding dress. Make any necessary alterations / adjustments. Remind wedding party to attend final fitting. Advise them when and where to do final fitting. After fitting, advise them when and where to pick up attire before wedding, if necessary. Meet with Wedding Planner. Review entire ceremony and reception details, including all vendors. Assist wedding planner on writing an agenda for reception to use on the program, if desired. Planner to make a detailed timeline / itinerary for the weekend. Finalize any tasks that have not been completed. Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists 15 Decide who will decorate the ceremony / reception sites. It is recommended that you use your planner, friends and family that are not in the wedding party. You want your wedding party to be with you getting ready and not worrying about setup details/timelines. Decide if you want open seating or assigned seating for reception. If assigned seating, decide which tables you want your guests at. You can either have guests search for their name cards or have a system in place so that when guests arrive, they are advised as to which table number they are assigned to. Have your planner assist with making sure all guests find their table. Other Write second draft of wedding vows. Other Write speech(es). A speech / toast at the rehearsal dinner and reception is expected. You can make it as long or short as you d like. Even a simple thank you for witnessing and sharing our special day is sufficient. Other Other Schedule final appointment with florist. Be sure you have all reception, ceremony, bouquets, corsages, arch, and other flower arrangements. Other Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Schedule Checklist (9) 3-4 Weeks Before Wedding Dates: 2 Weeks Before Wedding Dates: Moxie Wedding Notebook 16 Organization: Calendar, / call guests who have not yet sent in. You may consider having your planner, friend, or relative do this for you. Give final count to caterer and reception site. Make the necessary adjustments. Do hair and make up run through. Start packing for your honeymoon. Obtain the marriage license with legal time period requirements. Complete final vows. Other Other Take in / inform printer and calligrapher of order for name cards, table numbers, ceremony programs, and any additional printing you may need done. Be sure to inform them as to when you need it. If you didn t call remaining people that didn t, you many need to wait 7 days before wedding date to get the name cards done in case you receive any last minute s. It is smart to order more programs than your guest count in case additional guests show or for scrapbook purposes. Other Wrap all wedding party gifts and other gifts. Other Gather boxes / containers to transport décor in. Other Other Other Other
Wedding Schedule Checklist (10) 1 Week Before Wedding Dates: Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists 17 Give final count to caterer, reception site, and rental company. Make the necessary adjustments. Arrange for someone to return all rental items to necessary vendors. Make sure all wedding attire fits. Make the necessary adjustments if needed. Arrange for someone to transport all gifts from reception site to home. Review all final details with all vendors. Give each a detailed timeline and make / review final payments if necessary. Arrange for someone to transport all décor and aessories from ceremony and reception sites to appropriate location after wedding night. Get together all décor and place in boxes/tubs with instructions. Place all décor / aessories in separate containers and label (i.e. guest book table, wedding cake table, reception tables sets, arch décor, etc.). Write a detailed instruction list and place with appropriate items in each container. Place any photos of exact table set-ups with instruction list. Give boxes to appropriate person: Wedding planner, décor committee. Meet with wedding planner. Go over any necessary details. Delegate any last minute tasks that need to get done to planner, wedding party, family, etc. Other Review honeymoon details and responsibilities. Ensure you have your honeymoon travel tickets, etc. Ask for someone to check your mail, feed your animals, etc. while on honeymoon. Other Other Attend bridesmaid s luncheon. This can be anywhere from day before up to one week before wedding. Give bridesmaids any jewelry or other aessories purchased for them. Other Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Schedule Checklist (11) Rehearsal Day - 1 Day Before Wedding Date: Wedding Day! Date: Moxie Wedding Notebook 18 Organization: Calendar, Follow wedding weekend agenda / timelines. Give rings to appropriate person(s). Get a massage! Relax. Go to hair, make-up, and nail appointments. Review vows. Bring this notebook, bridal emergency kit, and all other ceremony items. Attend rehearsal and rehearsal dinner. Bring this notebook, wedding party gifts, speech, schedule of events for each person, and any other diagrams, timelines, or agenda items to go over. Wedding planner should review ceremony seating with ushers, review details / responsibilities, explain timelines, meeting times / locations for wedding day, agendas, etc, and do a dry run with entire group. Eat! Even if in small amounts. If possible, try to eat healthy. You will need lots of energy today! Enjoy getting ready with your maid of honor and bridesmaids. Go to sleep early! Follow the detailed list of events. Let your planner guide you. Other Say, I Do! Other Other Other Other Other
Wedding Schedule Checklist (12) Day after Wedding and Beyond Date: Attend brunch, if decided to host. Moxie Wedding Notebook Organization: Calendar, Checklists & To-Do Lists Wedding dress preservation. Take to the dry cleaners and preserve dress, if desired. 19 Open gifts. Be sure to record gifts and who gave them. Press flowers, if desired. Send thank you notes. Update any other legal documents. Return all rental items to necessary vendors if not done. Other Send wedding announcement to newspaper (optional). Other Other Change of address, if necessary. Other Change your name, if desired. Other If name changed, change on all insurance policies, bank aounts, credit cards, medical/dental records, employment info, investments, memberships, passports, drivers license, etc. Other Update will / trust. Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Bride & Groom To-Do Lists Moxie Wedding Notebook 20 Organization: Calendar, Checklists & To-Do Lists Date: Date: Date: Date: Date: Date: Date: Date:
Moxie Wedding Notebook 21 Budget: Manage the Finances Plan your wedding with a whole lotta Moxie! Money is Always a Major Issue. Especially in wedding planning. This is true with actual money spent, and in the stress it can cause in your important relationships. Whether you have aess to a little or a lot of cash, creativity is always in order to help you spend wisely. And of course, careful planning is essential. This section will help you plan for and track your budget as you progress through the planning process. Included are these pages: Traditionally, Who Pays for What Wedding Budget Worksheets Traditions are always changing, but remember they are only as valid as your wishes and the resources available to you. Regardless of the arrangment you choose, you absolutely have to be on the same page with those who are contributing to your wedding finances. There is nothing worse than having money, through misunderstanding or bad planning, become an emotional issue that causes strife at this important time. The Shellé budget tools here will help you to plan how expenditures will be divided - voluntarily and by who is financially able to pay. It is strongly recommended that both families review the plan and discuss who will be responsible for each item. Remember, as always with these checklists, if an item doesn t pertain to your wedding, simply put an X next to and move on. Note: even If someone else volunteers to pick up a cost, you still probably should track the item for your own budgeting purposes. In dealing with money for your wedding, be bold and honest with all those involved. Don t let money get in between people and above all else, communicate!
Traditionally, Who Pays for What? Moxie Wedding Notebook 22 Budget Bride s Family/Bride Groom s wedding ring Groom s wedding gift Gifts for bridal attendants Bridal attire and aessories Bridal luncheon Engagement party Announcements, invitations, thank you cards, programs, place cards & postage Transportation of wedding party to ceremony & from ceremony to reception Wedding ceremony site fee Wedding reception site fee and catering / beverages Rental items for both ceremony and reception Wedding cake Floral arrangements / décor for ceremony and reception Florals for bridesmaids bouquets Corsages and boutonnieres for bride s immediate family members Photography Videography Music / vocalists / entertainment for ceremony and reception Decorations for the ceremony and reception Guest book, pen Wedding favors (optional) Aessories: toasting glasses, cake knife & server, flower girl basket Wedding coordinator s fee (can be shared with bride and groom) Wedding gift for bride and groom Groom s Family/Groom Bride s wedding ring Bride s wedding gift Gifts for groom s attendants Groom s attire and aessories Marriage license Officiant / minister Bride s bouquet Boutonnieres for groom s attendants and ushers Honeymoon Rehearsal dinner Boutonnieres and corsages for groom s immediate family members Wedding gift for bride and groom Wedding Party Rental or purchasing of their own wedding attire (excluding flowers) Travel expenses Bachelorette party maid of honor and bridesmaids Bachelor party best man and groomsmen Wedding shower or coed shower - wedding party or friends or family to host
Budget Worksheet (1) Moxie Wedding Notebook Budget Item Person(s) Responsible Amount Designated Actual Amount Rings Bride s engagement ring $ $ Bride s wedding ring $ $ Groom s wedding ring $ $ Rings Totals $ $ 23 Gifts Bride $ $ Groom $ $ Bride s parents $ $ Groom s parents $ $ Maid of honor / Bridesmaids $ $ Best man / Groomsmen $ $ Other attendants $ $ Other $ $ Gifts Totals $ $ Attire Bridal gown $ $ Veil / Headpiece $ $ Alterations $ $ Jewelry $ $ Garter $ $ Shoes $ $ Panty hose $ $ Lingerie $ $ Something new $ $ Something blue $ $ Groom s formal attire / Shoes $ $ Other $ $ Attire Totals $ $ Beauty Hair $ $ Make-up $ $ Manicure / Pedicure $ $ Massage $ $ Other $ $ Beauty Totals $ $ Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Tasks Delegated to Others Moxie Wedding Notebook 24 Organization: Calendar, Checklists & To-Do Lists Date and Who: Date and Who: Date and Who: Date and Who: Date and Who: Date and Who: Date and Who: Date and Who:
Budget Worksheet (2) Invitations / Printing Announcements (Save-the-Dates) $ $ Invitations $ $ cards $ $ Thank-you notes $ $ Ceremony programs $ $ Reception programs $ $ Menu cards $ $ Place cards $ $ Map inserts $ $ Calligraphy $ $ Napkins / Matchbooks $ $ Tags / Cards to attach to favors $ $ Printing $ $ Other $ $ Invitations / Printing Totals $ $ Moxie Wedding Notebook Budget Item Person(s) Responsible Amount Designated Actual Amount 25 Cake Wedding cake $ $ Cake topper $ $ Cake knife $ $ Cake server $ $ Cake cutting fee (if applicable) $ $ Set-up / Delivery $ $ Other $ $ Cake Totals $ $ Music Music for ceremony $ $ Music for reception $ $ DJ / Emcee $ $ Other $ $ Music Totals $ $ Videography Wedding day videotaping $ $ Extra copies $ $ Extra hours $ $ Video / Slide show to show at ceremony or reception $ $ Other $ $ Videography Totals $ $ Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Budget Worksheet (3) Moxie Wedding Notebook 26 Budget Item Person(s) Responsible Amount Designated Actual Amount Photography Bride and groom album $ $ Parents albums $ $ Proofs $ $ Negatives $ $ Engagement photo $ $ Extra prints $ $ Other $ $ Photography Totals $ $ Flowers for Ceremony Bride s bouquet $ $ Maid of honor bouquet $ $ Bridesmaid s bouquets $ $ Tossing bouquet $ $ Flower girl petals for basket $ $ Flowers for hair $ $ Best man / Groomsmen boutonnieres $ $ Ushers / Greeters boutonnieres / Corsages $ $ Bride s family corsages $ $ Bride s family boutonnieres $ $ Groom s family corsages $ $ Groom s family boutonnieres $ $ Arch, candelabra, pews, chairs $ $ Other ceremony flowers $ $ Flowers for Reception Head table flowers $ $ Guest table flowers $ $ Cake table flowers $ $ Buffet table flowers $ $ Beverage table flowers $ $ Flowers for bar $ $ Flowers to go on cake $ $ Other reception flowers $ $ Delivery and set-up $ $ Flower Totals $ $
Budget Worksheet (4) Moxie Wedding Notebook 27 Item Person(s) Responsible Amount Designated Actual Amount Ceremony Ceremony site fee $ $ Officiant / Minister (gratuity optional) $ $ Ring bearer pillow $ $ Flower girl basket $ $ Décor $ $ Other $ $ Ceremony Totals $ $ Reception (excludes music and decorations) Reception site fee $ $ Hors d oeuvres $ $ Catering (food) $ $ Catering (beverage - non alcoholic) $ $ Bartending charges $ $ Bar fees $ $ Alcohol $ $ Corkage fee $ $ Staff / Server fees $ $ Gratuities $ $ Guest favors $ $ Grand exit materials (birdseed, sparklers) $ $ Parking / Valet fees $ $ Table centerpieces $ $ Wedding planner fee (gratuity optional) $ $ Other décor $ $ Other $ $ Reception Totals $ $ Transportation Limo or other transportation $ $ Taxis $ $ Gratuity / Tips $ $ Other $ $ Transportation Totals $ $ Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Budget Worksheet (5) Moxie Wedding Notebook 28 Item Person(s) Responsible Amount Designated Actual Amount Rental Items Dance floor $ $ Tents $ $ Tables $ $ Chairs $ $ Table linens, silverware, plates, glasses $ $ Heaters $ $ Lighting $ $ Décor items $ $ Other $ $ Rental Item Totals $ $ Gatherings / Honeymoon Engagement party $ $ Shower $ $ Bridesmaids luncheon $ $ Rehearsal dinner $ $ Post wedding brunch $ $ Honeymoon $ $ Other $ $ Gathering / Honeymoon Totals $ $ Miscellaneous Newspaper announcements $ $ Marriage license $ $ Prenuptial agreement $ $ Guest book $ $ Pen $ $ Toasting glasses $ $ Other $ $ Miscellaneous Totals $ $ Grand Totals $ $
Moxie Wedding Notebook 29 Guest Lists & Lodging Plan your wedding with a whole lotta Moxie! Hey, Let s Invite Everyone! That would be nice, but seriously, take the time to consider carefully who you would like to attend your wedding. Deciding on who is invited can be a bit overwhelming, and remember, the more guests you invite, the more costly your wedding will be. Take into consideration that if sending to a single person, they will more than likely bring a guest/date, thus you must estimate for 2 people. A good place to start is by asking parents for their list of the people they would like to invite. Combine it with your own and if you re over your budget limit, use the List 1/List 2 method. List 1 / List 2 You will make two lists. The first is Must Attend, for all guests that you absolutely couldn t do without. The second is a Would be Nice to Attend. Then each of you take turns picking from List 2 until you are both comfortable or at your budget limit. This section of your Shellé planner contains four copies of Your Guest List worksheets for you to keep track of your guests needs. Since every wedding has a different number of guests, you can photocopy the forms as your guest list requires.
Your Guest List (1) Moxie Wedding Notebook 30 Guest List & Lodging Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number
Your Guest List (2) Moxie Wedding Notebook Guest List & Lodging 31 Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Your Guest List (3) Moxie Wedding Notebook 32 Guest List & Lodging Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number
Your Guest List (4) Moxie Wedding Notebook Guest List & Lodging 33 Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Guest Menu selection Partner s name Menu selection Kid s name(s) Menu selection Save-the-date card sent Adults Invitation sent Kids Wedding gift Thank-you note sent Total Comments Table number Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Bridal Suite and Guest Hotel Aommodations Bridal Suite Aommodations Contact Room rate $ number Property address Check in date / Time Amenities If property is the same as reception facility, does it come with a bridal suite for bride and groom? Cell or other Web address Check out date / Time Moxie Wedding Notebook 34 Guest List & Lodging Designated Guest Aommodations Contact Room rate $ number Property address Check in date / Time Amenities Does property give group discounts? How many blocks of rooms will it reserve? Number of rooms reserved, sizes, descriptions: (2 queens, 1 King, non-smoking, etc) Designated Guest Aommodations Cell or other Web address Check out date / Time Contact Room rate $ number Property address Check in date / Time Amenities Does property give group discounts? How many blocks of rooms will it reserve? Number of rooms reserved, sizes, descriptions: (2 queens, 1 King, non-smoking, etc) Designated Guest Aommodations Cell or other Web address Check out date / Time Contact Room rate $ number Property address Check in date / Time Amenities Does property give group discounts? How many blocks of rooms will it reserve? Number of rooms reserved, sizes, descriptions: (2 queens, 1 King, non-smoking, etc) Cell or other Web address Check out date / Time
Moxie Wedding Notebook 35 Attire: Formal, Casual or Both? Plan your wedding with a whole lotta Moxie! There They are, That Beautiful Group! There is nothing like the sight of your wedding party, all decked out and in place at your ceremony. Whether utra-chic or laid back, your sense of personal style should come through. As always, planning and attention to detail will help it all come together. This section will help you do that, with an assortment of worksheets. But first, some tips: Bridal Gown The centerpiece of course is your bridal gown. It does not have to cost a fortune if you re creative and a good shopper. Attend bridal shows to view dresses on models or look through bridal magazines to figure out what styles and designs you like. Collect samples in an idea book. Visit some bridal shops in your area. Bridesmaids You can have them dressed in all the same design, color, etc. or you can mix and match designs and colors. It s completely up to you. Groom and Groomsmen Make an appointment at a formal wear shop to take a look at the different design, style, and color options. It is recommended that you have the attire rented approximately 6-9 months ahead of time and fitted again approximately 6 weeks prior to the wedding. Request your out-of-town groomsmen be fitted in a formal wear shop in their hometowns. The Bride s Mother and Father The bride s father is generally dressed similar to the groomsmen. The bride s mother can choose her own dress.
Bride s Attire Moxie Wedding Notebook 36 Attire Dress Shop /Boutique Contact name Website Date ordered Deposit paid $ Balance due $ Bride s Sizes Dress Shoe Head Height Weight Bust Waist Hips Item Manufacturer / Description Pick-up Date Pick-up Time Price Dress $ Veil / Headpiece $ Jewelry $ Lingerie $ Shoes $ Garter $ Undergarments $ Panty hose $ Gloves $ Other $ Other $ Tailor s name Alterations / Fittings Date Time Price First fitting $ First alteration $ Second alteration $ Final alteration $ Pressing Pick-up or Delivery Date Time Price Pick-up $ Delivery $ Cleaning / Preservation Notes
Groom s Formal Wear Moxie Wedding Notebook Attire 37 Formal Wear Shop Contact name Website Date ordered Deposit paid $ Balance due $ Groom s Sizes Neck Sleeve Waist Inseam / Outseam Shoe Coat Shirt Pant Item Description / Style Pick-up Date Pick-up Time Price Tuxedo/Jacket $ Shirt $ Vest $ Cummerbund $ Tie $ Shoes $ Socks $ Suspenders $ Cufflinks $ Other $ Other $ Fittings / Pickup Date Time Price Person Responsible Fitting $ Pick-up info $ Return info $ Notes $ Notes Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Maid of Honor / Bridesmaids / Flower Girl Attire Moxie Wedding Notebook 38 Attire Dress Shop / Boutique Contact name Website Date ordered Deposit paid $ Balance due $ Maid of Honor, Bridesmaids, and Flower Girl Sizes Dress Height Shoe Weight Bust Hips Item Description / Style Pick-up Date Pick-up Time Price Dress $ Jewelry $ Shoe $ Slip $ Panty hose $ Gloves $ Other $ Other $ Alterations Alterations / Fittings Date Time Price First fitting $ First alteration $ Final alteration $ Pressing Pick-up or Delivery Date Time Price Pick-up $ Delivery $ Notes
Best Man / Groomsmen / Ring Bearer Formal Wear Formal Wear Shop Contact name Website Date ordered Deposit paid $ Balance due $ Moxie Wedding Notebook Attire 39 Best Man, Groomsmen, and Ring Bearer Sizes Neck Sleeve Waist Inseam / Outseam Shoe Coat Shirt Pant Item Description / Style Pick-up Date Pick-up Time Price Tuxedo/Jacket $ Shirt $ Vest $ Cummerbund $ Tie $ Shoes $ Socks $ Suspenders $ Cufflinks Other Other Fittings / Pickup Date Time Price Person Responsible Fitting $ Pick-up info $ Return info $ Notes $ Notes Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Beauty and Salon Services Moxie Wedding Notebook 40 Attire Hair Salon Hair Item Date Time Stylist Price Hair cut Practice style Style (wedding day) Hair color Wax treatments Tanning Nail Salon Nail Item Date Time Manicurist Price Manicure Pedicure Acrylic nails Make-up Artist Make-up Item Date Time Make-up Artist Price Practice make-up Wedding day Spa/Massage Spa Item Date Time Massage Therapist Price Facial Massage Waxing Wraps / other
Moxie Wedding Notebook 41 Wedding Party & Events / Gatherings Plan your wedding with a whole lotta Moxie! Enjoy the Process! Your wedding party members are of course more than just props on your stage. They are an emotional part of the journey that you and your fianceé are taking toward marriage. Wedding party gatherings range from all fun to a bit more serious, but they all become an important aspect of your engagement experience. You and your fianceé will have many opportunities to play, plan, and celebrate with your group, including all the traditional events: Engagement party Wedding shower Bachelor party Bachelorette party Rehearsal dinner Post wedding brunch This section will assist you as you gather and get everyone on the same page in preparation for your big day. The many worksheets contained within this section will help you share your group member s responsibilities with them. The Wedding Events At-a-Glance worksheets will help you determine what additional gatherings you may want to attend or host. Each gathering has a guest list included.
Wedding Party at a Glance - Bride s Attendants Moxie Wedding Notebook 42 Wedding Party and Gatherings Maid of Honor Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Flower Girl Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Junior Wedding Party Appreciation gift Bride s Attendant Cell Bridesmaid Appreciation gift Bride s Attendant Cell Junior Wedding Party Appreciation gift Bride s Attendant Cell
Wedding Party at a Glance - Groom s Attendants Moxie Wedding Notebook Wedding Party and Gatherings 43 Best Man Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Ring Bearer Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Junior Wedding Party Appreciation gift Groom s Attendant Cell Groomsman Appreciation gift Groom s Attendant Cell Junior Wedding Party Appreciation gift Groom s Attendant Cell Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.
Wedding Party at a Glance Moxie Wedding Notebook 44 Wedding Party and Gatherings Family Bride s Mother Appreciation gift Cell Guest Appreciation gift Cell Bride s Father Appreciation gift Cell Guest Appreciation gift Cell Groom s Mother Appreciation gift Cell Guest Appreciation gift Cell Groom s Father Appreciation gift Cell Guest Appreciation gift Cell Honored Guests Guest Appreciation gift Cell Guest Appreciation gift Cell Guest Appreciation gift Cell Guest Appreciation gift Cell
Wedding Party at a Glance Wedding Attendants Moxie Wedding Notebook Wedding Party and Gatherings 45 Usher / Greeter Appreciation gift Cell Musical Guest Appreciation gift Cell Usher / Greeter Appreciation gift Cell Musical Guest Appreciation gift Cell Usher / Greeter Appreciation gift Cell Ceremony Services CeremonQy Decorator Appreciation gift Cell Usher / Greeter Appreciation gift Cell Set-up Assistant Appreciation gift Cell Ceremony Preformers Reader Appreciation gift Cell Reception Services Reception Decorator Appreciation gift Cell Reader Appreciation gift Cell Clean-up Assistant Appreciation gift Cell Copyright 2007 to 2012. Moxie Events. All rights reserved. Unauthorized duplication in any form is prohibited without consent.