MINISTER FOR SPORT AND RECREATION

MINISTER FOR SPORT AND RECREATION Hon Norman Moore, MLC Minister for Sport and Recreation In accordance with Section 62 of the Financial Administration and Audit Act 1985, I hereby submit for your information and presentation to Parliament the annual report for the Ministry of Sport and Recreation for the period 1 July 1999 to 30 June 2000. R Alexander Chief Executive Officer August 2000 1

CONTENTS Report from the Chief Executive Officer 3 Sport and Recreation Portfolio 5 Corporate Overview 6 Strategic Intent 7 Highlights for the Year 8 The Year in Review Infrastructure 9 Organisational Development 18 Community Development and Leadership 25 Corporate Management 42 Corporate Legislation and Compliance 49 Sponsors 55 Regional Customer Service Delivery 57 Sports Lottery Account Approvals 61 Community Sporting and Recreation Facilities Fund Approvals 66 Financial Statements 68 Performance Indicators 93 Performance Measures 107 ISSN 1035-8366 This report is also available on the Minstry s web site at www.msr.wa.gov.au 2

REPORT FROM THE CHIEF EXECUTIVE OFFICER As a result of the strategic review of the Ministry, which the Minister for Sport and Recreation initiated in 1998, this year has been very much a year in transition. Responding to the recommendations in the review, as they relate to both the structural aspects of the portfolio and general functioning of the agency, has been a significant challenge. Consolidation has been effectively achieved within the portfolio with the functions of the several satellite agencies, for example the Coaching Foundation, Aboriginal Foundation for Sport and Recreation and the North West Academy of Sport, all now integrated into Ministry operations. Gender issues have assumed greater prominence across the Ministry s operations as a result of the establishment of the Active Women unit. Additionally, the Ministry is now providing executive support for the Western Australian Sport and Recreation Council. This allows for a more cohesive relationship with the Minister for Sport and Recreation s policy advisory body. The Ministry has embraced the six areas, identified in the Council s Strategic Directions (1999-2002) 1, in its operational and planning frameworks. Within the Ministry a significant restructure has been completed during the year. The new structure detailed in this report enables a more focused Statewide service delivery and supports an improved policy, planning and research capability. Despite the demands of this re-structure the Ministry has managed to maintain and enhance delivery of a range of services. The Community Sporting and Recreation Facilities Fund has again supported over $25 million in investment through the $8 million contribution of the State Government. $8.8 million was made available to sport and recreation organisations through the Sport Lottery Account. Program initiatives in the areas of coaching, indigenous sport, officials in sport, volunteers and drugs in sport are some of our excellent efforts to build a strong participation and achievement ethos across Western Australia. With the Sydney 2000 Olympics and Paralympics later this year I wish all Western Australians involved, whether as an athlete, coach, official or administrator, every success. The strong representation of Western Australians in the team is a great testament to the strength and vibrancy of our industry. Beyond working towards being more relevant to our target audiences, the Ministry s ultimate aim is to achieve more active communities. 1 West Australian Sport and Recreation Council: Strategic Directions for Western Australian Sport and Recreation (1999/2002), Perth, 1999 3

Inevitably the Games (and the Festival of Sport in WA in the lead up to the Olympics) will generate a heightened interest in sport and physical activity generally. This opportunity to encourage people to lead more active lifestyles should not be missed. An example of the strategic partnerships established during the year was a collaboration between the Ministry, the Health Department and the University of Western Australia to undertake the most comprehensive Statewide survey (3167 persons) of physical activity levels in Western Australia. The outcome of this survey will provide a strong platform from which to develop further physical activity strategies. The level of physical inactivity of Western Australians remains a major issue and challenge in our community. I am committed to partner other agencies and disciplines like health, transport, local government and education, to develop strategies to create a more physically active Western Australia. Ron Alexander Chief Executive Officer August 2000 4

SPORT AND RECREATION PORTFOLIO MINISTER Ministry of Sport and Recreation Chief Executive Officer Ron Alexander Western Australian Sport and Recreation Council 1 WA Institute of Sport 2 WA Sport Centre Trust Boxing Commission 3 Recreation Camps and Reserve Board 4 Sport and Recreation Services Rob Clement Regions and Facilities Karen Caple Strategic Policy and Planning Graham Brimage Corporate and Business Services Peter Duffy Program and resource development Consultancy services to the sport and recreation industry Statewide service delivery: Central South, Gascoyne Goldfields, Great Southern Kimberley, Midlands Mid West, Peel Pilbara, South West Strategic Research, partnerships and planning Policy development for the industry Financial management and administration Human resource management Sports Lottery Account grants management Statewide facilities planning Communications Information management Community Sporting and Recreation Facilities Fund Executive support to the WA Sport and Recreation Council Executive Support State trails coordination Recreational camps: Bickley, Ern Halliday Noalimba, Pt Walter Tone River, Quaranup Woodman Point 1 The Council provides policy advice to the Hon. Minister for Sport and Recreation. 2 MSR has Contract for Service arrangements with WAIS. 3 MSR responsible implementation of legislation. 4 MSR CEO, President and accountable officer for operations of Recreation Camps and Reserves Board. 5

CORPORATE OVERVIEW The Ministry of Sport and Recreation is committed to developing a comprehensive, strong and diverse sport and recreation system in Western Australia that is easily accessible, encourages maximum participation and develops talent. Vision: To have: High quality INFRASTRUCTURE in which people enjoy sport and recreation Well managed ORGANISATIONS in the sport and recreation industry Skilled and informed PEOPLE delivering sport and recreation services in the community Mission: Enhance the lifestyle of Western Australians through their participation and achievement in sport and recreation 6

STRATEGIC INTENT The Ministry has embraced the Western Australian Sport and Recreation Council s document Strategic Directions (1999 2002) 2 as a basis for its new strategic intent. The major objectives are based on the following seven key areas: Industry development to provide leadership and advocacy for the sport and recreation industry Participation to support the Statewide provision of a diversity of participation opportunities High performance to support the development of a cohesive and coordinated high performance system in WA Developing organisations to support sport and recreation service providers to achieve governance standards and organisation effectiveness consistent with contemporary business standards Infrastructure to support Statewide sport and recreation facilities/ amenities provision, enabling diversity of participation opportunities Developing people to have skilled and informed people involved in sport and service delivery Internal management to have an organisation culture that is accountable, responsive and relevant to the sport and recreation industry whilst effectively implementing State Government policy. 2 West Australian Sport and Recreation Council: Strategic Directions for Western Australian Sport and Recreation (1999/2002), Perth, 1999 7

HIGHLIGHTS FOR THE YEAR Provision of $8.5 million for capital works projects through the Community Sporting and Recreation Facilities Fund $435,000 allocated in Sports Lottery Country Package grants to support the development of country sport Active 2000 sport and recreation industry conference Presentation of the inaugural sport and recreation industry awards Formation of Outdoors WA as the new peak body for outdoor recreation and education Establishment of a high performance program for talented athletes in the North West through the Academy of Sport program Extension of Sportsfun into ten regional high schools Promotion and integration of gender issues throughout the agency through the establishment of the Active Women unit Launch of an Officials breakfast club to promote the role of officials in sport Wildcats championship (three week) tour of regional communities as part of the Country Sport Enrichment Scheme Promotion of desert football through the Rio Tinto Cup match as part of the indigenous sports program Launch of Walk Friendly initiative Comprehensive survey on the physical activity of West Australians in partnership with UWA and the Health Department Transition to an IBM environment and establishment of a framework for the delivery of a Statewide technology and communications system Implementation of a GST education campaign for the industry. 8

Infrastructure Access to top quality sport and recreation facilities is one factor affecting participation rates. The Ministry works closely with community organisations, local governments and other key bodies throughout the State to improve the availability, standard and management of sporting and recreational facilities throughout the State. 9

Infrastructure COMMUNITY SPORTING AND RECREATION FACILITIES FUND (CSRFF) The CSRFF program provides financial assistance to community organisations and local governments to develop well-planned infrastructure for sport and recreation. Through the provision of infrastructure the program aims to increase participation in sport and recreation. Each year, approximately $8 million is committed to capital projects over a three-year period, with grants of up to one third of the total project cost made available. In the 1999/2000 financial year, more than 200 grants totalling $9,394,526 were approved for projects expected to be completed prior to 30 June 2003. Of these, grants totalling $6,127,230 were allocated to projects in regional Western Australia, representing 65.1% of the total funds available. Approvals per region Region Total of approved % of total funds grants $ allocated Kimberley 1,600,214 17.0 Pilbara 645,655 6.8 Gascoyne 38,000 0.4 Mid West 222,067 2.4 Midlands 1,288,528 13.7 Central South 242,257 2.6 South West 583,933 6.2 Great Southern 748,981 7.9 Goldfields 108,938 1.2 Peel 648,657 6.9 Metropolitan 3,267,296 34.9 Total 9,394,526 100.0 NOTE: Total Approvals exceed the allocations referred to in the 1999/2000 Budget Statements because they relate to projects which may span several years. The difference is also generated by the reallocation of funds where projects have not proceeded or have not required the full amount of the grant allocated. In the 1999/2000 financial year the Ministry made payments for committed grants to 197 community projects through the CSRFF program. This represents payments to community organisations and local governments totalling in excess of $10 million. 10

Financial support from CSRFF, a treasury trust fund administered by the Ministry of Sport and Recreation, has enabled the completion of a number of outstanding leisure facilities in the 1999/2000 financial year. Some examples include: The Newdegate Indoor Recreation Centre, Shire of Lake Grace Redevelopment of the Geraldton Aquatic Centre Bay of Isles Leisure Centre, Shire of Esperance Gnowangerup Indoor Recreation Centre Altone Water Playground, City of Swan Ballajura Aquatic Centre, City of Swan Northam Country Club, Town of Northam Emergency Relief Funding In the wake of tropical cyclones Vance and Rosita, emergency relief funding totalling $190,477 was allocated to 29 projects to assist with repairs to damaged sport and recreational facilities. Emergency relief funding for the 1999/2000 financial year LGA Number of projects Funds allocated Shire of Moora 5 36,700 Shire of Ashburton 2 3,666 Shire of Exmouth 14 98,647 Shire of Broome 8 51,464 In addition to the provision of emergency relief to the local governments outlined above, an emergency relief reserve fund of $80,000 has been established to enable the immediate provision of emergency funding in the future. 11

Infrastructure LOCAL AND REGIONAL PLANNING The Ministry continues to promote strategic recreation planning as the first step in facility planning. Consultancy work continued with local governments across the State to encourage and facilitate the preparation of local recreation plans. The publication of a sample study brief in the revised Recreation Planning Guide in December 1999 provided impetus in this area. In addition, in 1999/2000 the following local governments were funded through CSRFF to undertake strategic planning projects: 1. City of Fremantle local recreation plan 7,800 2. Shire of Boddington local recreation plan 5,000 3. Shire of Chittering local and regional facilities plan 4,000 4. Shire of Esperance local leisure plan 4,000 5. Shire of Halls Creek local sport and recreation plan 5,000 6. Shire of Kulin local and district recreation plan 8,783 7. Town of Northam Avon regional recreation plan 10,000 $ In December 1999, the Ministry of Sport and Recreation compiled an inventory of local and regional recreation plans that indicated substantial achievement in local and regional planning over the past 12 months. Further to the completion of regional plans in the south eastern, south western and northern corridors of the metropolitan area, these regional recreation groups have commenced the implementation phase. Summary documents were published for the north metropolitan region sport and recreation facilities strategy plan and the south east regional sport and recreation strategy plan. STATE PLANNING In December 1999 the Ministry, in consultation with key stakeholders, updated its report of September 1998, on the profile of Western Australia s current and potential major sporting facility needs. It had been prepared to assist with the strategic planning of major sporting facilities in Western Australia. An emphasis has been placed on national and international facilities given the considerable number of projects and limited financial resources available. This report complements local and regional plans being prepared by local governments throughout the State in association with the Ministry of Sport and Recreation and the Ministry for Planning. Over the next 12 months the Ministry plans to develop a comprehensive State facilities plan to recommend a program of development over future years. 12

Combined, these plans will comprise a framework for sport and recreation facility provision, as recommended by the Western Australian Sport and Recreation Council in the Strategic directions for Western Australian sport and recreation (1999 2002) 3. Baseball facility feasibility study In April 2000, the Ministry of Sport and Recreation commissioned a study to assess the feasibility of developing a home base facility for baseball in Western Australia to accommodate both the short and long-term needs of the sport. The feasibility study evaluated six location options. The TAB account made $10,000 available to cover the cost of the feasibility study. A final report is due to be presented to the Minister in August 2000. South West Sports Centre In January 2000 an agreement between the State of Western Australia and the City of Bunbury was signed to construct a regional recreation and aquatic centre at Hay Park the South West Sports Centre (SWSC). The centre will provide infrastructure to accommodate both local sport and recreation needs and develop high performance sport in the South West region. The project is estimated to cost $10 million and is due for completion in September 2001. The State Government will contribute $5 million; $2 million from CSRFF and $3 million from capital works funding. The remaining $5 million will be provided by the City of Bunbury. The SWSC project includes both new works and renovations/improvements to the existing Bunbury Recreation and Aquatic Centre. Motor sport complex A new $16 million motor sport complex is currently being constructed in Kwinana to accommodate the sports of speedway and drag racing. Various management options for the complex are being assessed and will consider the interests of the WA Sports Centre Trust, the WA Speedway Commission and the private sector. Perth hockey stadium redevelopment The Perth hockey stadium has been given approval of funding for a major extension and upgrade to the hockey stadium at Curtin University to enable it to comply with standards required by the Federation Internationale de Hockey to host the world women s hockey championships in October 2002. The project is estimated to cost approximately $4 million. 3 West Australian Sport and Recreation Council: Strategic Directions for Western Australian Sport and Recreation (1999/2002), Perth, 1999 13

Infrastructure Perth Convention and Exhibition Centre (PCEC) The Ministry was invited onto the PCEC Taskforce and associated Project Team Group late in 1999, as a result of a Stadium component being added to the project. The rectangular stadium component will accommodate a range of sport and community activities upon completion. JOINT PROVISION AND SHARED USE OF SPORT AND RECREATION FACILITIES REVIEW On behalf of the Western Australian Sport and Recreation Council, the Ministry managed a review of the planning and management issues that impact on joint provision or shared use of sport and recreation facilities by schools and local government. Chaired by the Honourable Barry House MLC, Parliamentary Secretary to the Minister for Education, the review group comprised stakeholders from key State Government agencies, local government and community organisations. The review group is expected to finalise its report to the Council in August/ September 2000. PUBLICATIONS Planning together for joint development and shared use of school and community facilities (October 1999) This issues paper raises awareness of local planning processes undertaken by local government and the Education Department of WA, and highlights the benefits of integrated planning. Focus on Service Specifications (November 1999) This paper examines how to develop a specification for sport and recreation services and explores the extent to which specifications can benefit purchasers and providers. Recreation Planning Guide revised version (December 1999) The Ministry of Sport and Recreation originally published and distributed this guide in 1997 to assist local government in undertaking recreation planning studies. The revised version includes some minor text updates and a sample study brief. 14

Focus on alternative options for facility enclosure (February 2000) This paper looks at air (inflatable) structures, tension membrane structures, inflated roof structures and fixed and retractable structures as fast, effective and durable options for enclosing sport and recreation facilities. Case study series (March 2000) The case study series provides examples of best practice in facility planning, management and design. These succinct papers highlight a range of innovative approaches to strategic planning, joint provision and cost effective construction. The first seven in the series include: 1. Rocko Skate Park 2. Altone Park Recreation Centre 3. Waroona Indoor Aquatic Centre 4. Leeming Recreation Centre 5. Altone Park Sports Pavilion 6. Dalwallinu Aquatic Centre 7. Shire of Swan Leisure Plan INDUSTRY SEMINARS Planning Local Recreation Provision, Rugby Union Headquarters (Perry Lakes), Friday 23 July 1999 This forum, attended by 40 industry personnel, examined a number of different approaches that have been adopted for recreation planning. Six case studies of current and recently completed plans were presented. Facilitation Skills Training Seminar, Australian Institute of Management, Tuesday 29 February 2000 The aim of this seminar was to up-skill industry personnel in facilitating focus groups and other community meetings within the context of service planning, facility planning, organisational planning and community development. 51 people attended. CERM Seminar, Australian Institute of Management, Friday 30 June 2000 The Centre for Environmental and Recreation Management (CERM), based at the University of South Australia in conjunction with the Ministry presented a free industry seminar titled Living and Learning With Comparisons. The seminar, attended by 20 industry personnel, looked at how Western Australia s recreation and aquatic centres compared to the Australian and UK benchmarking figures for operational management and customer service. 15

Infrastructure TRAILSWEST Trailswest, an initiative of the Ministry, oversees trail development in Western Australia. Trailswest has fostered the development of regional trail groups that bring together community members and peak user groups. Trails groups have been formed in the Great Southern, South West, Mid West and Peel regions and have all been successful in obtaining funding for the development of regional trail master plans. New friends of the trail groups have been formed in Margaret River, Meelup, Nannup, Manjimup, Greenough, Gosnells, Jarrahdale and Perth. The peak user groups with whom Trailswest has a strong working relationship are the WA Bushwalking Federation, the WA Mountain Bike Association and the Equestrian Landcare Association. Highlights of the year have included: State trails conference The sixth annual State Trails Conference was held at the Challenge Stadium, Wembley in October 1999. The conference was opened by Arthur Marshall, MLA and attended by 100 delegates, including interstate and overseas representatives. The conference theme was Building the Dream and focused on issues related to the planning, construction, management and promotion of recreation trails. Regional trail group seminar This popular annual seminar is conducted by Trailswest at the Tone River recreation camp and is targeted at committee members of regional and local trail groups, friends of the trail groups and peak user groups (walk/bike/ride). The seminar provided information and training to community groups to enhance their effectiveness and the May 2000 seminar focused on volunteer management, successful grant applications and trails classification. State trails inventory The second edition of the State Trails Inventory, listing over 600 trails, was released in February 2000. This inventory provides basic details, and a point of contact for further information for all non-motorised recreation trails throughout the State. The inventory is updated annually and it is intended that the next edition will also be available electronically via the Ministry s web site. Trails funding program The Trailswest trails funding program, sponsored by the Lotteries Commission of WA, has been developed to provide financial assistance to trail groups and other organisations to pursue the planning and development of recreation trails. The assistance can be up to $50,000 per project. 16

Total funds approved for trails funding for the financial year 1999/2000 amounted to $501,003 spread over 29 grants. The majority of the applications were from local governments and the remainder from other sources including regional trail groups, bike/walk/ride user groups and local/regional tourist bureaux. Funding was provided for the purposes of construction of trails (74%), upgrade of existing trails (22%) and promotion (4%). Most funding went to regional areas, as follows: $ Great Southern 45,760 South West 57,990 Central South 35,700 Midwest 4,750 Goldfields 5,000 Gascoyne 26,900 Peel 23,223 Midlands 90,000 Kimberley 50,000 Pilbara 25,000 Metro (including Bibbulmun Track) 136,680 TOTAL $501,003 A total of $1.5 million has now been allocated to trail development across the State. These grants are matched on a dollar for dollar basis by the applicant which means that effectively, three million dollars has now been invested in the State trails network. The regional development benefits of this investment, together with the user and tourism benefits, will become apparent as the trails are completed and become operational. CAMPS The Minister for Sport and Recreation has responsibility for, through the Recreation Camps and Reserves Board (RCRB), the administration of seven camps and two reserves throughout the State. A separate annual report outlines this area of our operation but it is of relevance to note here a summary of activities. The camps continue to provide a range of low cost accommodation for sport and recreation, community, and family groups. Increasingly the camps also deliver programs that maximise opportunities for the public to participate in physical activity. Programs offered include abseiling, canoeing, bushwalking, archery, beach activity, and orienteering. Replacement of facilities and equipment remains a high priority at all camps with the new climbing tower at Ern Halliday Camp (Hillarys) being the highlight for 1999/2000. 17

Organisational Development By working with its partners in the sport and recreation industry, the Ministry is helping to improve the management standards, financial viability and operational efficiency of those organisations involved in delivering sport and recreation. The Ministry is leading the industry to help shape new opportunities for participation and achievement. 18

Organisational Development The Ministry recognises the importance of sound organisational development for sport and recreation organisations by providing education through publications, seminars and consultancy support to organisations at various levels. It maintained a consultancy staff of ten officers who worked with the peak sporting and recreational agencies. The aim of the consultancy was to develop policy and procedures to facilitate better decision-making within these agencies. The key areas involved in this process were: Management areas included strategic planning, business planning, finance, resource and risk management Governance areas included board performance, constitution/incorporation matters and organisational structure Change management including research, evaluation and review Policy development and implementation including establishing best practice and compliance systems. FUNDING Term Business Agreements A total of $1,081,191 was allocated in funding to eight sporting organisations on the basis of three year term business agreements. Three of these underwent final evaluation since the term of the agreement was finalised before July 2000. These evaluations were positive and agreements were renewed. Consultants worked with these organisations and negotiated the agreements. Business Plans A total of $1,883,660 was allocated to 47 sporting organisations through the business plan process. Consultants, working with these organisations, assisted in the development and implementation of the plans. SPORT MANAGEMENT 2000 Partnerships were developed with the WA Sports Federation, the WA branch of Australian and New Zealand Sports Law Association (ANZSLA) and various sport foundations to develop education and training opportunities for the industry. This included a series entitled Sport and the Law conducted with ANZSLA and the WA Sport Federation; coaching female athletes with the Coaching Foundation as well as the promotion and implementation of the Active Australia provider model. 19

Organisational Development A Better Safer Clubs resource was distributed widely and used by many clubs and associations to implement a simple risk assessment audit of their operations. This form of self-assessment encourages and supports best practice and continuous improvement models, and helps lead the industry to better management. Sport Development Forum The Sport Development Forum held nine forums over the last year with an average attendance of fifteen members. The Forum targets development officers within sports providing them with opportunities for information sharing and networking along with professional development sessions held during the year. The forum also provides the Ministry s consultants with the opportunity to meet with sport representatives from the State associations. Three professional development sessions were held for members dealing with the media, the impact of current research on development officers and cultural awareness in sport. A review of the role of the Sport Development Forum has commenced and will be finalised in the next financial year. Drugs in Sport The objective of the State Government is to minimise the incidence of doping practices in Western Australian sport. It is doing this through a comprehensive strategy that includes: legislative base policy development and implementation education programs. The State Government has prepared draft legislation to allow for drug testing of competitors at or near State open selection. In conjunction with the legislation a Western Australian Drugs in Sport Policy has been formulated. This policy outlines the various roles and responsibilities of the State Government and of State sporting organisations. A comprehensive $300,000 three year education program for the sporting community has been established by Sports Medicine Australia (WA Branch) supported by the Ministry of Sport and Recreation, Healthway, Australian Sports Drug Agency and the WA Drug Abuse Strategy Office. 20

Underwater Recreational Diving Inquiry Following extensive growth in this increasingly popular leisure activity in WA, the Minister for Sport and Recreation appointed a taskforce to: Develop recommendations on practices and overall management of the recreational diving industry Examine coordination and communication amongst industry stakeholders Develop recommendations on information and data for industry monitoring Consider related matters contributing to improved safety and sustainability/ viability of the recreational diving industry A comprehensive review, including a draft report seeking public comment, has been completed with a final report to be presented to the Minister in August 2000. Goods and Services Tax To support sport and recreation organisations across the State, the Ministry was proactive in scheduling more than 100 information and education briefings to encourage preparations for introduction of the Goods and Services Tax (GST). A close working relationship was forged with Sport Australia, the Western Australian Sports Federation and local governments to assist in a smooth transition to the introduction of the GST. Child Protection A key emerging risk management issue for sport and recreation organisations is child protection. It is incumbent on service providers to provide a safe environment for players, coaches, referees and spectators to meet duty of care obligations, particularly as that relates to the risk of child abuse. With extensive industry input a resource has been developed for distribution throughout the sport and recreation industry. The resource has a step-by-step guide for organisations to develop policy and procedures for child protection. 21