Policy/Strategy/Project/Procedure/Service/Function Title: Transitional Funding SHERMAN CYMRU New / Existing / Updating / Amending: New Who is responsible for developing and implementing the Policy/Strategy/Project/Procedure/Service/Function? Name: Roger Hopwood Job Title: Arts & Theatres Manager Service Team: Service Area: Arts & Theatres, Culture, Venues & Events Sport, Leisure & Culture Assessment Date: 20/8/2014 1. What are the objectives of the Policy/Strategy/Project/ Procedure/ Service/Function? FUNDING & TURNOVER Cardiff Council funding of 80,000 for 2014/15 is awarded on the basis that it is a one-off transitional award and payment is solely to smooth over the loss of revenue grant from the Council in 2014/15, due to the council moving towards a commissioning model from 1 April 2014. It is offered on the strict understanding that Sherman Cymru will not receive core funding in the future but may apply to the Council for an award under the arts commissioning process beyond 2014/15, subject to confirmation of budget. Council funding specifically supports: 1. The Education & Outreach programme in the broadest sense, including the Youth Theatre. 2. Sherman Cymru to identify new methods of operation within the Education & Outreach programme to ensure its continuity and sustainability beyond 2014/15. 2014/15 One-off transitional funding 80,000 Council funding of 80,000 represents 3.76% of company turnover of 2,125,657 for 2012/13 (accounts not yet available for 2013/14) Other funding: - Arts Council of Wales Revenue 1,145,600 for 2014/15 with a specific remit for new writing and writer development. Receipt of 212k of funding from The BIG Lottery over 2 years to enhance Creative Learning Activity. Plus other smaller grants that increase Sherman s ability to realise Creative Learning potential. GENERAL INFORMATION Sherman Cymru is one of Cardiff s leading cultural organisations and reopened in February 2012 following a 6m redevelopment project to refurbish and enhance its facilities, in particular to improve accessibility both Front of House and Back-stage. The Sherman Theatre has two auditoria, a 452 seat main stage and a flexible studio space that seats up to 150. The company produces and presents an eclectic performing arts programme, including theatre in both Welsh and English and tours within Wales and further afield. Their programme provides a platform for high quality mid-scale leading dance and theatre companies from the UK and internationally, of a size and accessibility not possible for bigger arts organisations in Cardiff. THE EDUCATION & OUTREACH PROGRAMME Council transitional one-off funding of 80,000 for 2014/15 supports Sherman Cymru s Education & 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 1
Outreach programme of activity generated by their Creative Learning Department which includes but is not limited to:- Continuation and development of Sherman Youth Theatre activity o Sherman Sherbets: Aged 4-9 o Group 1: Aged 10-12 o Group 2: Aged 13-15 o Group 3: Aged 16-17 o Sherman Players: o INC. Youth Theatre: Aged 18+ (intergenerational) A theatre group for young people with and without learning disabilities/difficulties The first stages of development towards a new community play production to be performed at the Sherman in Easter 2016. Working Title: Love, Cardiff Further information on the above is reported under the specific protected characteristics. The ethos of Sherman Cymru s Education and Outreach Programme is to widen access and participation to the arts, being FULLY INCLUSIVE and removing ANY barriers to attendance. Please provide background information on the Policy/Strategy/Project/Procedure/Service/Function and any research done [e.g. service users data against demographic statistics, similar EIAs done etc.] EFFECTS Funding & Turnover Cardiff Council funding of 80,000 for 2014/15 is awarded on the basis that it is a one-off transitional award and payment is solely to smooth over the loss of revenue grant from the Council in 2014/15, due to the council moving towards a commissioning model from 1 April 2014. It is offered on the strict understanding that Sherman Cymru will not receive core funding in the future but may apply to the Council for an award under the arts commissioning process beyond 2014/15, subject to confirmation of budget. Council funding specifically supports: The Education & Outreach programme in the broadest sense, including the Youth Theatre. Sherman Cymru to identify new methods of operation within the Education & Outreach programme to ensure its continuity and sustainability beyond 2014/15. 2014/15 One-off transitional funding 80,000 Council funding of 80,000 represents 3.76% of company turnover of 2,125,657 for 2012/13 (accounts not yet available for 2013/14) Other funding: - Arts Council of Wales Revenue 1,145,600 for 2014/15 with a specific remit for new writing and writer development. Receipt of 212k of funding from The BIG Lottery over 2 years to enhance Creative Learning Activity. Plus other smaller grants that increase Sherman s ability to realise Creative Learning potential. 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 2
POTENTIAL IMPACT on the supported activity, i.e., Sherman Cymru s Education & Outreach Department This will enable the company to deliver year one of the new Youth Theatre structure, the first phase of the Community Play, Love, Cardiff which, without this support, these activities would have to be dropped from the Sherman Cymru programme of work for the year. By making this transitional award Cardiff Council is showing further support to Sherman Cyrmu which enables us to leverage continued financial support from other funding sources, specifically, currently, BIG Lottery and the Paul Hamlyn Foundation. 3 Assess Impact on the Protected Characteristics 3.1 Age Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative/] on younger/older people? Yes No N/A Up to 18 years 18-65 years Over 65 years As the estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc., potentially presents a representative build-up of all the protected characteristics there is a corresponding potential differential effect on each specific age category as follows: 1. Sherman Cymru runs a significant outreach and participation programme which is supported by the Council s transitional one-off funding of 80,000 for 2014/15 and includes, but is not limited to, the following activity: YOUTH THEATRE Sherman Sherbets: Aged 4-9 years A Saturday morning workshop in Welsh and in English for very young children. Workshops 150 Attendances 2117 End of Term / Showbacks to immediate families 9 Number of performances Attendances 270 Sherman Youth Theatre - Group 1: Aged 10 12 years This group focuses on personal and performance skills development. Workshops are taken by tutors trained in theatre, and include team building exercises, voice and movement work, and some work on text. This work is geared towards building interpersonal as well as stage skills. 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 3
This group has a yearly skills showcase, to which friends and family are invited. This takes place in the rehearsal room. The Group also have the opportunity to take part in the Group 3 production, playing ensemble/small parts, gaining invaluable experience and developing their stagecraft. They also gain, through this experience, a respect for the art of theatre making and the skills that go into making the show happen; invaluable for working on their own project in Group 3 and also for developing empathy and discipline. Workshops 30 Attendances 420 End of Term / Year Productions number of performances Tbc due to Attendances changes in group structure Sherman Youth Theatre - Group 2: Aged 13-15 years Building on the skills gained during their time in Group 1, this group continue to work on voice, movement and team building and also start to learn basic stage combat. This group works more closely on text, in smaller groups and with more individual focus. They have a yearly performance opportunity in the studio theatre, performing selected scenes from established texts. Sherman Youth Theatre Group 1 attends as part of their learning experience. At this stage, members of Group 2 are able to choose to attend workshops on the technical aspects of theatre, given by Sherman Cymru s in house production team. Workshops 30 Attendances 600 End of Term / Year Productions number of performances 1 Attendances 100 Sherman Youth Theatre - Group 3: Aged 16-17 years This group continue to develop stagecraft and performance skills, building on and developing the specialised skills learned in preceding years. The group also work for the full year on a single text, including research and thematic exploration, culminating in a full production on the main stage. This production will be directed by a member of Sherman Cymru s artistic team, and will have set and costume design by an RWCMD graduate. Youth Theatre members who do not wish to perform will shadow other roles such as directing, design, stage management and technical work. The performances will be open to the public. Due to restructure of Youth Theatres, this group would have increased numbers for Workshops 30 Attendances 450 End of Term / Year Productions number of performances 4 Attendances 400 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 4
Sherman Players: Aged 18+ years (intergenerational) A performance group open to people of all ages, with all levels of experience. On a weekly basis, the group work with various tutors, some of whom have special skills such as clowning, combat, mask work etc. Once a year, they have the opportunity to present a full production directed by a professional director. The performance will be open to the public. This group is for a variety of people, e.g. they can be those for whom drama is a hobby, older people, out of work actors, any local citizen with a passion for theatre. The Sherman Players will be fun as well as skills focused, with a warm and inviting ecology. The players are encouraged to attend Sherman Theatre s produced work at a discounted ticket price. Workshops 30 Attendances 600 End of Term / Year Productions number of performances 4 Attendances 400 INC. Youth Theatre: A Theatre group for young people with and without learning disabilities/difficulties This project relies upon external funding which if ceased, would mean Sherman Cymru would be unable to sustain this group financially. Workshops 60 Attendances 750 End of Term / Year Productions number of performances 4 Note this group is not pushed to perform but may undertake a showback for parents/carers/friends Attendances 400 YOUTH THEATRE PRODUCTION SUMMARY Overall number of workshops 330 Workshop Attendances 4937 End of Term / Year Productions number of performances 22 Attendances 1570 COMMUNITY PLAY 2016 LOVE, CARDIFF (working title) Sherman Cymru will develop and devise a Cardiff Community Play Love, Cardiff, a large scale, Cardiff centred outreach project, culminating in performances at the Sherman Theatre in March/April 2016. This will be a new piece of theatre, with a specially created text, based on Cardiff people, performed on the Sherman Cymru main stage with full technical and artistic support. The project will be in two phases. The first will involve the writer/devisor working with the Sherman Cymru Creative Learning team and Sherman Cymru Paul Hamlyn Club Coordinator to create access 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 5
and connection with the local community. CARDIFF COUNCIL The second phase of the project includes taking the newly created text into rehearsal and the community participants/performers working towards a full production. The production will be directed by someone with experience of this kind of work, selected by Sherman Cymru s Artistic Director. The draft time-plan is: July August 2014 Call out to the public to help create the play October December 2014 Open Taster sessions: 5 x Sessions - 2 in October, 2 in November, 1 early December Attendances: c30 per session Target: 150 February 2015 First draft of script. Shape story and theatrical elements, rough dialogue March 2015 Read-through/sharing weekend. Target - Approx 50 people June 2015 2nd draft - to inform design. Full script Read through/sharing weekend. Rehearsal draft deadline 30 June 2015. Target - Approx 50 people September 2015 Weekend of sharing Target - Approx 60 people September December 2015 Intensive rehearsals January 2016 onwards March 2016 Performances Target - Approx 70 people x 30 rehearsal sessions target The Project will aim to reach and involve participants from all areas of Cardiff City both in initial research and development workshops, then in rehearsals and performances. The performances will be at Sherman Cymru during March 2016 and will aim to target 1200 audiences over 4 performances. Legacy and Community benefit will be part of further discussion to be built in to the project as the work proceeds. 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 6
Participants 200 Attendances 350 2015-16 Performances 0 4 Attendances 0 1200 POTENTIAL IMPACT As per preceding information Young people between the ages of 4 to 16 years through the Sherman re-structured youth theatre provision, Adults of all ages will be catered for through the establishment of Sherman Players, and the Community Play, Love, Cardiff intended for anyone aged 16 years and older. 3.2 Disability Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on disabled people? Hearing Impairment Physical Impairment Visual Impairment Learning Disability Long-Standing Illness or Health Condition Mental Health Substance Misuse Other Yes No The Transitional funding provided by Cardiff Council enables the company to provide the support necessary for people with varying disabilities to take part fully in Youth Theatre and Outreach activities and to foster good relations across all people The fully accessible Sherman Cymru building enables the company to accommodate people with varying disabilities in all activities related to the participatory opportunities offered through Youth 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 7
Theatre and Love, Cardiff. Youth Theatre INC: A Theatre group for young people with and without learning disabilities/difficulties This project relies upon external funding which if ceased, would mean Sherman Cymru would be unable to sustain this group financially. Workshops 60 Attendances 750 End of Term / Year Productions number of performances 4 Note this group is not pushed to perform but may undertake a showback for parents/carers/friends Attendances 400 In addition to the above, there is the potential for the Youth Theatres and Outreach activity associated with Love, Cardiff, to touch on important themes included within protected characteristics; raise awareness of issues and promote equality and foster good relations across all people. Community Play: Love, Cardiff Sherman Cymru will widen access through integrating disabled and non-disabled people working together in the Love, Cardiff Community Play. Recruitment to the play will be communicated to disabled members of the community through developing strong relationships with disability groups across the city. 3.3 Gender Reassignment Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on transgender people? Transgender People (People who are proposing to undergo, are undergoing, or have undergone a process [or part of a process] to reassign their sex by changing physiological or other attributes of sex) Yes No N/A Through another Sherman project the Sherman have recently engaged on a one-off project with 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 8
young people who are transgender. The opportunities offered through the Youth Theatre and Love, Cardiff would give these young people further opportunities to get involved in participatory activity in a safe environment, thereby raising awareness of issues and promoting equality and fostering good relations across all people. Recruitment to the play will be communicated to transgender members of the community through developing strong relationships with transgender groups across the city building on the work the company has already undertaken with Youth Cymru. The estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc potentially presents a representative build-up of all the protected characteristics, however, without specific data available in relation to the protected characteristics, no differential impact can be identified. 3.4. Marriage and Civil Partnership Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on marriage and civil partnership? Marriage Civil Partnership Yes No N/A The Sherman does not discriminate in this area of protected characteristic. No adverse impact identified in this protected characteristic none 3.5 Pregnancy and Maternity Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on pregnancy and maternity? Yes No N/A 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 9
Pregnancy Maternity The fully accessible Sherman Cymru building enables the company to accommodate women at any stage of pregnancy or maternity and will not discriminate anyone from taking part in Youth theatre or the community Play activities, thereby raising awareness of issues and promoting equality and fostering good relations across all people. The estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc potentially presents a representative build-up of all the protected characteristics, however, without specific data available in relation to the protected characteristics, no differential impact can be identified. 3.6 Race Will this Policy/Strategy/Project//Procedure/Service/Function have a differential impact [positive/negative] on the following groups? White Mixed / Multiple Ethnic Groups Asian / Asian British Black / African / Caribbean / Black British Other Ethnic Groups Yes No N/A There is the potential for the Youth Theatres and Outreach activity associated with Love, Cardiff, to touch on important themes included within protected characteristics; raise awareness of issues and promote equality and foster good relations across all people. Sherman Cymru will widen participation by ensuring that participants for the Community Play are recruited from all communities within Cardiff. Recruitment to the play will be communicated through Diverse Cymru and other appropriate organisations. 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 10
The estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc potentially presents a representative build-up of all the protected characteristics, however, without specific data available in relation to the protected characteristics, no differential impact can be identified. 3.7 Religion, Belief or Non-Belief Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on people with different religions, beliefs or non-beliefs? Buddhist Christian Hindu Humanist Jewish Muslim Sikh Other Yes No N/A There is the potential for the Youth Theatres and Outreach activity associated with Love, Cardiff, to touch on important themes included within protected characteristics; raise awareness of issues and promote equality and foster good relations across all people. Sherman Cymru will widen participation by ensuring that participants for the Community Play are recruited from all communities within Cardiff, providing opportunities for all citizens of Cardiff around a common theme. The estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc potentially presents a representative build-up of all the protected characteristics, however, without specific data available in relation to the protected characteristics, no differential impact can be identified. 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 11
3.8 Sex Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on men and/or women? Men Women Yes No N/A There is the potential for the Youth Theatres and Outreach activity associated with Love, Cardiff, to touch on important themes included within protected characteristics; raise awareness of issues and promote equality and foster good relations across all people. Sherman Cymru will widen participation by ensuring that participants for the Community Play are recruited from all communities within Cardiff, providing opportunities for all citizens of Cardiff around a common theme. The estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc potentially presents a representative build-up of all the protected characteristics, however, without specific data available in relation to the protected characteristics, no differential impact can be identified. 3.9 Sexual Orientation Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on the following groups? Bisexual Gay Men Gay Women/Lesbians Heterosexual/Straight Yes No N/A 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 12
There is the potential for the Youth Theatres and Outreach activity associated with Love, Cardiff, to touch on important themes included within protected characteristics; raise awareness of issues and promote equality and foster good relations across all people. Sherman Cymru will widen participation by ensuring that participants for the Community Play are recruited from all communities within Cardiff, providing opportunities for all citizens of Cardiff around a common theme. Recruitment to the play will be communicated to LGBT members of the community through developing strong relationships with LGBT groups across the city The estimated 13,674 attendees at Sherman Cymru Education & Outreach Programme of workshops and performances etc potentially presents a representative build-up of all the protected characteristics, however, without specific data available in relation to the protected characteristics, no differential impact can be identified. 3.10 Welsh Language Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on Welsh Language? Welsh Language Yes No N/A There is the potential for the Youth Theatres and Outreach activity associated with Love, Cardiff, to touch on important themes included within protected characteristics; raise awareness of issues and promote equality and foster good relations across all people. Specific Activity Sherman Sherbets: Aged 4-9 years A Saturday morning workshop in Welsh for very young children. Workshops 37 Attendances 500 End of Term / Showbacks to immediate families 3 Number of performances Attendances 60 Sherman Cymru will widen participation by ensuring that participants for the Community Play are recruited from all communities within Cardiff, providing opportunities for all citizens of Cardiff around a common theme. 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 13
Recruitment to the play will be communicated to Welsh Language members of the community through developing strong relationships with Welsh Language groups across the city. 4. Consultation and Engagement What arrangements have been made to consult/engage with the various Equalities Groups? Sherman Cymru has engaged fully with the Arts Development Department in completing the EIA and is aware that Cardiff Council funding of 80,000 for 2014/15 is awarded on the basis that it is a one-off transitional award and payment is solely to smooth over the loss of revenue grant from the Council in 2014/15, due to the council moving towards a commissioning model from 1 April 2014. It is offered on the strict understanding that Sherman Cymru will not receive core funding in the future but may apply to the Council for an award under the arts commissioning process beyond 2014/15, subject to confirmation of budget. Council funding in 2014/15 specifically supports: The Education & Outreach programme in the broadest sense, including the Youth Theatre. Sherman Cymru to identify new methods of operation within the Education & Outreach programme to ensure its continuity and sustainability beyond 2014/15. 5. Summary of Actions [Listed in the Sections above] Where impact has been identified - name is e.g. Age: Under 25 s over 60 s Groups Actions Age Disability By making this transitional award Cardiff Gender Reassignment Council is showing further support to Sherman Cymru which enables the company to Marriage & Civil Partnership leverage continued financial support from Pregnancy & Maternity other funding sources, specifically, currently, Race BIG Lottery and the Paul Hamlyn Foundation. Religion/Belief Sherman Cymru have the capability to fundraise however the Council is able to offer a Sex Sexual Orientation sign-posting service to alternative funding Welsh Language schemes if required. Generic Over-Arching [applicable to all the above groups] 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 14
6. Further Action Any recommendations for action that you plan to take as a result of this Equality Impact Assessment (listed in Summary of Actions) should be included as part of your Service Area s Business Plan to be monitored on a regular basis. 7. Authorisation The Template should be completed by the Lead Officer of the identified Policy/Strategy/Project/Function and approved by the appropriate Manager in each Service Area. Completed By : Glender Charles Date: 26 09 14 Designation: Arts Development Manager Approved By: Roger Hopwood 30.9.14 Designation: Arts & Theatres Manager Approved By: Kathryn Richards 6.10.14 Designation: Head of Culture, Venues & Events Service Area: Sport, Leisure & Culture 7.1 On completion of this Assessment, please ensure that the Form is posted on your Directorate s Page on CIS - Council Wide/Management Systems/Equality Impact Assessments - so that there is a record of all assessments undertaken in the Council. For further information or assistance, please contact the Citizen Focus Team on 029 2087 3059 or email citizenfocus@cardiff.gov.uk 4.C.400 Issue 1 Nov 11 Process Owner: Rachel Jones Authorised: Rachel Jones Page 15