Castle Rehearsal Dinner Packages 2016-17 You have two options depending on your needs and budget for up to 100 guests. One is to rent our facility and have a D-I-Y Rehearsal Dinner. The other is to build your own custom Rehearsal Dinner by adding upgrades to our facility fees:. Saturdays and Holiday Weekends: $2500 Fridays & Sundays: $1000 All Other Days: $750 Discounts: 5% off facility rental for clients who are employed as Nurses, Teachers, Law Enforcement, Firefighters, and Military. (Up to 10% maximum discount.) Retainer: $500 required to book your Rehearsal Dinner All Rehearsal Dinners include: Exclusive use of Cavender Castle from 3:00 pm to Midnight. Additional hours are $200 each. Both indoor & outdoor dining areas for 100 guests. Catering Kitchen with prep counters, refrigerator, food warmer, hand washing sink, & coffee maker Twelve- 6' Round Tables (seats 10) & assorted rectangular tables & 100 chairs for your use Complimentary parking. 1 Page www.cavendercastle.com 404-983-0900 weddings@cavendercastle.com
Available Upgrades: We offer additional services as upgrades to our Facility Fees that allow you to customize your event to your exact needs. Here are just a few of the optional upgrades we offer: Catering: You are welcome to provide your own caterer. However, you owe it to yourself to also get a quote from our in-house culinary team. Food is prepared on site with menus starting at $25 per person, plus tax and gratuity. Fantastic food and less hassle for you! Ask to see our Menu! SPECIAL STAFFING BONUS: If you elect to use our in-house Catering you will also receive black & white table decor, set up and clean up free of charge! Custom Decor Upgrade: $500 If you are having us cater your Rehearsal Dinner you will receive white linens with black accents for your tables. If you are catering the event yourself, or if you want a custom decor scheme for your Rehearsal Dinner you can do so as a $500 upgrade. BYOB: We give you the option of providing your own adult beverages to your guests at no additional charge. However, we do require that you purchase a Liquor Liability Policy naming us as additional insured. Policies typically start at around $150. Ask for details. You can also hire a bartender for $100. Emcee & Sound & Audio Visual Upgrade: $300 Access to our house sound system for playing music during rehearsal dinner in addition to access to our screen & projector to play slideshows. includes emcee to make announcements and operate all the equipment. 2 Page www.cavendercastle.com 404-983-0900 weddings@cavendercastle.com
Ok, we really like this So, how do we book our Rehearsal Dinner? It s easy! The first step is to give us a call at 404-983-0900 and schedule a visit. We will set aside one hour to show you our estate and provide you with a complimentary consultation about your event. We will answer all your questions and help you select the package that best fits your vision. Even if you decide not to have your event with us you will pick up lots of valuable ideas from this FREE consultation. Next you would put down your $500 retainer and reserve your date. You will have 72 hours after you book your event to change your mind and get a full refund of your deposit. After this 72 hour waiting period your deposit becomes non-refundable should you cancel your wedding for any reason. Ninety days prior to your wedding an additional payment of at least 25% of your invoice will be due. For example, if your invoice is $2,000, a 2nd payment of $500 will be due 90 days prior to your event date. Your remaining balance is due three weeks prior to your event. We gladly accept Visa, MasterCard, American Express, Discover, Cash and Checks. 3 Page www.cavendercastle.com 404-983-0900 weddings@cavendercastle.com
Frequently Asked Questions Q: How many people can you accommodate? A: Our facility can easily handle 100 guests. Tables and chairs are included for up to 100 guests. You have the choice of either inside, or outside seating for your event. Q: Are outside Caterers allowed? A: Yes! You are welcome to use your own caterer. However, before you decide be sure to look into our house catering team. We offer custom menus, exceptional value, and ample quantities of food prepared fresh right on our premises. Also, one big advantage to using our catering team is that you will receive black and white table linens, set-up and clean-up free of charge! Q: How long is the facility rental for Rehearsal Dinners? A: You will have nine hours use of Cavender Castle starting at 3:00 pm and ending at Midnight. Additional hours rental are available at $200 each. Q: Is there a cut-off time for loud music? A: Out of respect for our neighbors, we ask that you stop any loud music on our decks at 11:00 pm. Q: What can I expect when I arrive the day if I do a D-I-Y event? A: Seven days prior to your event we ask that you provide us with a headcount on the number of people you expect, and the basic floor plan you intend to use for our event. The inside of the facility will be clean and all tables and chairs needed will be stacked in the area you requested. The actual set-up for your event will be your responsibility as a D-I-Y rental. Be sure to arrange helpers to set up the tables, chairs, and decor to your liking.. 4 Page www.cavendercastle.com 404-983-0900 weddings@cavendercastle.com
Q: Are table linens, decor, and items like chafing trays, cake stands, etc. included? A: These items are not included with your facility rental. However, we have these and many other items available for rental for your event. Ask for details! Bonus #1: If you have us cater your event you will receive black and white table linens, set-up and clean up free of charge! Bonus #2: You can also purchase a Custom Decor Upgrade for $500 where we provide a custom decor scheme with your colors and table decor for a $500 upgrade. Q: Is there anything that you do not allow at Cavender Castle? A: Here is the "NO" list: Birdseed, Rice, Streamers, Silk Flower Petals, Confetti, and Silly String. The "YES" list includes Bubbles, Sparklers, and real Flower Petals Candles should be enclosed in a manor to avoid the potential for fires. We suggest you consider battery operated candles as an alternative. And, please do not tape, nail, tack or attach any decor to walls and trim without written permission of Cavender Castle. Q: Will you have a staff member available in case there is a problem with the facility? A: Yes, we will have a staff member on the premises, or on-call to respond to any issues with the facility during your rental. Q: What supplies are available on-site with my rental? A: The Utility Room has ample amounts of basic cleaning supplies, dust pans, brooms and mops for your use. Bathrooms will be stocked with ample supplies of toilet paper and paper towels but you should bring extra, just in case. All garbage cans will have additional garbage bags inside., 5 Page www.cavendercastle.com 404-983-0900 weddings@cavendercastle.com
Q: What is your policy on serving alcohol? A: We allow you to BYOB your alcohol and no additional charge. We offer an outside bar with a refrigerator you are welcome to use. Be sure to bring your own coolers and ice if you are bringing warm beverages. All we ask is that you purchase Event Insurance listing us as additional insured. This is very inexpensive (premiums starting at around $150) coverage that protects all of us in the event that one of your guests is irresponsible or injured. These insurance companies also offer Cancellation Insurance in case the event does not happen due to a variety of reasons. We suggest you check with these carriers to learn more: WedSafe: https://www.wedsafe.com/ Travelers: https://www.travelers.com/personal-insurance/weddinginsurance/index.aspx Markel: www.markelinsurance.com/event/wedding-insurance Q: What will I have to do at the end of my event? A: We ask that you leave the facility and all rental items in the same shape they were when you arrived. Please remove all trash to the dumpster. All personal items should be removed before leaving the venue. We cannot hold items overnight without advanced approval. Please wipe down all countertops. If there have been excessive spills you can find brooms, mops and cleaning supplies in our utility room. Please make sure you have a clean-up crew identified before the event starts... especially if alcohol is being served! NOTE: We do offer set up and clean up free of charge when you hire our Catering Team and for your event. This is popular with clients who just want to show up enjoy their event without all the heavy lifting of set up/clean up. 6 Page www.cavendercastle.com 404-983-0900 weddings@cavendercastle.com