K2 FOR SHAREPOINT AND SHAREPOINT 2013 PRESENTED BY: ASHLEY EVANS
LOCATION: NEENAH, WI INDUSTRY: MANUFACTURING Kimberly-Clark is a global company that manufactures well-known consumer products, healthcare products and professional products. Its brands include Huggies, Depends, Pull-ups and Kleenex. MORE THAN 150 APPS DEPLOYED ON K2 Integration with SAP, SharePoint and other structured and unstructured information throughout the enterprise
K2 Customers in DACH WWW.
What are K2 used for? SharePoint Worfklow Application Document / List routing based workflow solutions in SharePoint Combined workflow for SharePoint 2010 & 2013 Workflow for Cloud or hybrid solutions in Office 365 Case Management Solutions Multi-document, -form centric Case Management embedded in SharePoint Standalone Case Management apps, integrated to 3 rd party DMS, SAP and other LOB systems Business Applications Standalone process based solutions integrated SAP other LOB Mobile solutions eforms centric solutions based on SAP data BPM platform SharePoint BPM Solutions BPM apps outside SharePoint WWW.
EXAMPLE OF A K2 SIMPLE APP User initiated Schedule initiated Rules configure Rule? WEB SERVICE MI Escalate Manual User Task Business Rules Process interaction Update SharePoint SharePoint Send notification SAP Update SAP Exchange
FORMS WWW.
WORKFLOW WWW.
REPORTS WWW.
WORKFLOW APPLICATIONS SharePoint: ECM, WCM, Portal, Search, BI Item-centric Forms-centric Business Critical Document routing Item routing Simple forms Approvals Simple LOB information Audit Business Data Focused Data bound forms Actionable Decisions Moderate LOB information Some integration Integrated reporting Core processes Data bound forms Decision Management Extensive LOB information Rich integration needs Visibility & audit Business insight
EXPENSE CLAIM SCENARIO?We need additional information to make an informed decision! Employee s department? Employee s manager? Current state of budget for department? Estimated deal size? Dollars spent on this opportunity?
BUILDING APPS WITH INFORMATION K2 SharePoint 2013 K2 SMARTOBJECTS REPORTS HR HR FORMS SECURITY CRM WEB SERVICE CRM WORKFLOWS FINANCIAL FINANCIAL Configuration instead of code to access information Connect to information real-time, at the source Information is best protected by native system Use information in workflow, forms and reports Create once, reusable across many apps External Lists not supported in 2013 Workflow Custom code required to develop Web Services Call Web Services limited to workflow Copy unprotected info into the workflow or list Making decisions on outdated information
CREATING FORMS FOR APPS K2 SharePoint 2013 K2 SMARTOBJECTS Connect to information real-time, at the source Transform information into user-friendly UI Create full featured forms with no code Show info that drives informed decisions K2 smartforms - 8x faster than ASP.NET Create once, reuse across many apps InfoPath not supported 2013 Style workflow Limited code only editor in SPD 2013 Multiple forms to review a single task Auto-generated forms are basic Custom development required for full featured workflow forms
SHAREPOINT 2013 CHANGES WHAT S NEW/CHANGED Two SharePoint workflow platforms Workflow Manager V1.0 SharePoint 2010 Workflow platform A visual workflow development experience that uses a Visio 2013 Pro add-in A new action that enables no-code web service calls from within a workflow New coordination actions that let you start a workflow built on the SharePoint 2010 Workflow platform from a workflow built on the SharePoint 2013 Workflow platform New workflow building blocks such as Stage and Loop Considerations Two workflow platforms, both needed due to features that are no longer available in 2013 Workflow Workflow forms creation limited to ASP.NET, no support for InfoPath 2013 Workflow Visualization with Visio no longer available for 2013 style workflows Support for External Lists (BCS), Records Management and Document Sets no longer available in 2013 workflows No improvements made to Management and Reporting, this will remain a challenge in SharePoint 2013
APPS IN AND OUT OF SHAREPOINT SHAREPOINT 2007/2010/2013 & OFFICE 365 BUSINESS APPS ERP Lists Docs Content Types CRM
WHAT VERSIONS OF SHAREPOINT WILL BE SUPPORTED? K2 for SharePoint Full K2 feature set available Build K2 applications on SharePoint 2010 today, and be confident that the migration of these apps to SharePoint 2013 will be seamless
LICENCING MODELS Bundles 100, 250, 500, 1000 users Enterprise Server + CAL Individual server components as per your requirements Component Counted per Component used, e.g. Forms, SmartObject, Process Priced per month Unlimited users