Rx Recon - Electronic Reconstitution Unit Users Guide HCL #10406 Health Care Logistics, Inc. 2001 HCL-INTL is a registered trademark of Health Care Logistics, Inc.
Table of Contents... Important Caution................................................3 Components.....................................................4 Installation......................................................5-8 Pre-setting.......................................................8-11 Clean Air Venting Filter........................................8 Installing Clean Air Vent Filter...................................9 Purging.....................................................10 Calibrating..................................................11 Manual Mode....................................................12 Scan Mode......................................................13 Entering a New Product........................................14 Modifying an Existing Product...................................15 Removing a Product...........................................15 Maintenance.....................................................16 To Clean....................................................16-17 Warranty and Specifications.........................................18 Maintenance Schedule.............................................19 Notes...........................................................20 2 Property of Health Care Logistics, Inc. This material cannot be copied without the prior written permission of Health Care Logistics, Inc. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Important The Rx Recon is a fully automated distilled water dispenser that serves to reconstitute antibiotics. To ensure that you will enjoy many years of trouble free operation, we have developed this Users Guide. It contains information on how to operate and maintain your dispenser properly and safely. Please read the entire manual carefully before attempting to use the Rx Recon for the first time. CAUTION Only use distilled water. The Rx Recon unit has been designed for distilled water exclusively. Always keep the cap on the reservoir and a clean air vent filter in the air vent opening to avoid water contamination and a malfunction of the delivery mechanism. The reservoir must be free of dust particles and fibers. Always empty and unplug the unit before attempting to move the Rx Recon. Always replenish the water reservoir with special care to avoid spilling distilled water within the unit. Failure to do so could result in damaging the unit components. Clean the unit reservoir and the flow-thru cylinder every month. HELP If you ever have a question concerning your Rx Recon or if you need service, feel free to call: P.O. Box 25, Circleville, OH 43113-0025 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 3
Components 4 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Installation Your Rx Recon unit was shipped with an installation kit that contains the following: wall bracket and screws for mounting the Rx Recon flow-thru cylinder small piece of cotton bar code scanner AC cord particulate filter 6-clean air venting filters graduated cylinder for calibration step cleaning hose for emptying the reservoir Choose the appropriate location to install the Rx Recon unit. Make sure that you keep enough room to easily fill and refill the reservoir and to comfortably prepare the prescription. Manipulate the unit carefully when proceeding. Installing the Rx Recon unit: The holder has to be affixed strongly to support the weight unit at its maximum capacity ( 4.0 liters of distilled water). 1. Once the mounting location is chosen, hold the wall bracket to the surface and mark the mounting holes with a pen or pencil. The unit needs mounted close to an electrical outlet. 2. Drill the marked holes with a 1 8 (3mm) drill bit. 3. Insert the plastic anchors into the drilled holes. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 5
Installation 4. Anchors may need to be gently tapped with a hammer. 5. At this point all six of the anchors should be flush with the wall. 6. Align the holes in the wall bracket with the anchors and attach the bracket using the screws provided. Use a drill gun with a phillips head or a phillips screwdriver to tighten.. st 7. Attach the barcode scanner holder to either side of the unit with the screws provided. The unit has pre-drilled holes for easy location and attachment. r Lip 8. Slide the lip on the back of the unit onto the wall bracket. The lip will slide over the top of the wall bracket. Once the unit is on the bracket slide it down until it cannot go any further. 9. Place a small level on the top of the machine to ensure it is level. Adjust accordingly. 6 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Installation jack outlet 10. Plug the AC cord into the socket on the bottom of the unit and into an electrical outlet to power the unit. 11. Plug the scanner jack into the jack connector outlet on the bottom of the unit. Snap the scanner into the scanner holder. 12. Remove the lid to the water reservoir. 13. Fill the reservoir with distilled water. 14. Loosely insert the small piece of cotton into the flow-thru cylinder air vent to prevent dust and foreign material from entering. 15. Remove the cap on the white outlet tube located on the bottom of the unit. 16. Attach the flow thru cylinder to the white outlet tube. 17. Turn the Rx Recon on by flipping the switch under the unit and turn the barcode scanner on by pressing the button on the scanner. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 7
Installation 18. (A) Follow the initial Rinse and Clean Instructions on pages 16-17 of this User s Guide. (B) After performing the initial Rinse and Clean follow pre-setting steps on page 8-11 of this User s Guide. Initial Rinse and Clean After unit installation, and as with any new electrical appliance utilizing fluids, before using the Rx Recon for the first time, it should be put through a cleaning cycle as explained on page 16-17 of this User s Guide. Follow the directions under To Clean. Also note that this procedure should be completed on a monthly basis once the unit is put into operation. Pre-setting Once the unit has been rinsed and cleaned it is ready to be put into functional operation. You must insert a clean air venting filter into the unit, fill the reservoir with distilled water, purge the supply line, and calibrate the unit. Clean Air Venting Filters Clean air venting filters are provided with the unit. They filter the air being drawn into the device, allowing only clean air to enter the system during use. A clean air venting filter should be inserted into the air vent opening prior to using the device. See page 9 for instructions. 8 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Installing a #10419 Clean Air Vent Filter: Pre-setting 1. With a gloved hand, remove the Air Vent Cap by turning it counterclockwise. 2. Insert a Clean Air Vent Filter into the Air Vent Opening. The tapered part of the filter should be at the bottom. 3. Replace the Air Vent Cap. 4. Turn the Air Vent Cap clockwise to tighten. The filter should be changed during the normal recommended maintenance schedule of once a month. (See Maintenance - To Clean on page 16 of this User s Guide. You are provided with six clean air venting filters with the machine. Additional filters can be purchased in quantities of 6 from Health Care Logistics - HCL Catalog #10419. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 9
Pre-setting Purging: To remove the air from the unit and assure delivery accuracy, connect the flow thru cylinder and activate the unit as follow: Command from the main screen display LCD display shows 1 press <MENU> {1 = New 2 = Change} 2 press <+> {Any Key to Empty} 3 press any key, let the unit run for 20 seconds. {Any Key to Stop} While the water is running, squeeze the hose between the outlet and the flow-thru cylinder to remove the bubbles. 4 press any key to stop 5 press <CLR> to return to the main screen!!!important!!! This step must be done At step 3, press any key to start the water running. While the water is flowing into the flow-thru cylinder, squeeze the hose between the outlet and flow-thru cylinder to remove the bubbles. 10 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Calibrating: Pre-setting IMPORTANT** Fill the reservoir full of distilled water before calibrating and make sure the flow-thru cylinder is empty. The Rx Recon unit must be calibrated after installation, servicing, cleaning or when its reservoir becomes completely empty. Command from the main screen display LCD display shows 1 press <TEST> {TAKE SAMPLE 1 = OK} 2 press <1> {SAMPLING...} 3 when delivery is completed, pour the {Entr TST ML...} water into the graduated cylinder 4 enter the precise quantity as measured by {. decimal point} the graduated cylinder (example: 79.8 ml Enter the fractional amount even if it is 0). Unit will beep if the decimal point is not added. Perform the following test using the manual mode to ensure the calibration is precise. Request 100 ml in one portion and verify volume with your graduated cylinder. Note: Follow Manual Mode Instructions 1 to 4 on page 12 - press <1> in instruction 4. If the reading is not accurate, start the calibration over and make sure that you enter the precise quantity shown by your graduated cylinder. Note: Imprecise delivery by the Rx Recon occurs by imprecise data entry during the calibration step. Follow steps 1 and 2. At step 2 press the test key to start water sampling. The water sample will accumulate in the flow-thru cylinder. Place the graduated cylinder under the outlet tube on the flow thru cylinder and drain the water into the graduated cylinder. Measure the quantity of water in the graduated cylinder and input the quantity into the Rx Recon keypad. Note: The stand in these photos is for photography use only. It is not sold with the Rx Recon. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 11
Manual Mode In the manual mode, you must manually enter the required information to deliver the distilled water quantity needed for your prescription. Command from the main screen display LCD display shows 1 press <1> {Enter ML} 2 enter the ML required by the product label {XXX ML? ENT/CLR} (if less than 100 ml press <ENTER> when done) 3 press <ENTER> if your ML entry is correct {Portion? 1 or 2} (or <CLEAR> if incorrect and enter the correct amount) 4 enter into how many portions you would like {DELIVERING} the delivery, 1 or 2 press <1> to supply 100% of the portion press <2> to supply the first portion at 80% and the second portion at 20%. shows what you have entered 5 if 2 portions were asked for and the first portion {For 2nd - > ENTER} has been delivered press <ENTER> to deliver the remaining 20% {XXX ML X PORTION} 6 press <CLR> to return to main screen O an alarm can be activated to remind that a P second portion needs to be delivered T - press <MENU> twice {Prtn Beep 1 = Y, 2 = N} I - press <1> to unable the alarm O - press <2> to disable N 12 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Scan Mode RX Recon is shipped pre-programmed with a product database loaded in it. In the Scan Mode, the Rx Recon recognizes the product through use of the product specific NDC barcode and delivers the corresponding volume of diluent required in either one or two portions as indicated on the product label. In the scan mode the user has the ability to: - enter new products - modify an existing product - remove a product Command from the main screen display LCD display shows 1 press <2> {SCAN PRODUCT...} 2 scan the product NDC until you hear a beep {DELIVERING} *if the scan is not activated in 8 seconds the LCD display will return to the main menu 3 if the data in the database suggests 2 portions {For 2nd ENTER } for this product, 80% of the required ML will be delivered 4 press <ENTER> to deliver the remaining 20% {XXX ML X PORTION} O an alarm can be activated to remind that a P second portion needs to be delivered T - press <MENU> twice I - press <1> to unable the alarm {Prtn Beep 1 = 2, 2 = N O - press <2> to disable N 5 press <CLR> to return to the main screen 6 if the scanned product is not in the database {NOT IN DATABASE} 7 to enter the product press <MENU> {SCAN PRODUCT} 8 scan the product NDC until you hear a beep {Enter new ML} 9 enter the ML required by the product label just {Portion? 1 or 2} scanned (if less than 100 ml press <ENTER> when done) 10 enter how many portions you would like for {DONE} delivery, 1 or 2 press <1> to supply 100% of the portion and then press <2> to supply the first portion at 80% and the second portion at 20% Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 13
Entering a New Product Command from the main screen display LCD display shows 1 press <MENU> {1=NEW 2=CHANGE} 2 press <1> {SCAN PRODUCT...} 3 scan the product NDC barcode until you hear {Enter new ML} a beep 4 enter the ML required by the product label {Portion? 1 or 2} just scanned (if less than 100 ml press <ENTER> when done 5 enter how many portions you would like for delivery, 1 or 2 press <1> to supply 100% of the portion press <2> to supply the first portion at 80% and the second portion at 20%. {...DONE...} and then 6 if the product is already in the database {PRODUCT EXISTS} 7 press <CLR> to return to the main screen NOTE: The maximum number of different products that can be entered into the database is (256). Entering more than the amount will produce a {Database is full} message on the LCD display. Press <CLR> to return to the main screen display. 14 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Modifying and Removing an Existing Product Modifying an Existing Product Command from the main screen display LCD display shows 1 press <MENU> {1=NEW 2=CHANGE} 2 press <2> {SCAN PRODUCT...} 3 scan the product NDC barcode until you hear {XXX ML X PORTION} a beep This is the ML and Portion found in the database 4 press <MENU> {Enter new ML} 5 enter the new ML required by the product {Portion? 1 or 2} label just scanned (if less than 100ml press <ENTER> when done 6 enter how many portions you would like for {...DONE...} delivery, 1 or 2 press <1> to supply 100% of the portion and then press <2> to supply the first portion at 80% and the second portion at 20% Removing a Product Command LCD display shows from the main screen display 1 press <MENU> {1=NEW 2=CHANGE} 2 press <2> {SCAN PRODUCT...} 3 scan the product NDC barcode until you hear {XXX ML X PORTION} a beep This is the ML and Portion found in the database 4 press <MENU> {Enter new ML} 5 enter <0> for NEW ML and press <ENTER> {Portion? 1 or 2} 6 enter <0> for NEW PORTION {...DONE...} and then ERROR - If an error has been made, you will be notified by a two BEEPS and/or the LCD will show {input error xxx} for 2 seconds. The display will then go back to where the error occurred to allow you to re-enter data. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 15
Maintenance - To Clean UNIT REFILL INDICATOR - If the reservoir becomes low on liquid the LCD display will FLASH {!!Water low!!} until the reservoir is filled. No other functions can be performed until the reservoir is replenished. Your new Rx Recon is designed to give you many years of dependable service. However, there are a few things you are expected to do to maintain the units efficiency: Use only distilled water in unit Always keep the cap on the reservoir. To avoid water contamination and a malfunction of the delivery mechanism, the reservoir must be free of dust particles and fibers. Always replenish the reservoir with special care to avoid spilling distilled water within the unit. Failure to do so could result in damaging the unit components. Clean the unit reservoir and the flow-thru cylinder every month as follows: TO CLEAN: The reservoir should be cleaned monthly with a dilute bleach solution mixed in the following ratio: 1 teaspoonful (5mL) per 1500mL of distilled water or 3 teaspoonfuls (15mL) per gallon of distilled water. Note: The stand in these photos is for photography use only. It is not sold with the Rx Recon. 1. Turn the power to the unit off. 2. Fill the reservoir with a one gallon mixture of the dilute bleach solution. To Empty the Reservoir Command 3. Let the solution set in the reservoir for 15 minutes. 4. Turn the unit back on, connect the cleaning hose at the outlet of the flow thru cylinder and open the clip. LCD display shows from the main screen display 5. Empty the reservoir by performing the steps on the right. See page 17 for steps 6-10. 16 1 press <MENU> {1=NEW 2=CHANGE} 2 press <+> {Any key to EMPTY} 3 press ANY KEY {Any key to STOP} let it run until it is empty 4 press <CLR> to return to main screen!!!important!!! this step must be done Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
To Clean 6. Rinse the unit with an additional two gallons of distilled water by filling and emptying the reservoir as shown on the bottom of page 16. 7A. DURING INITIAL INSTALLATION: After rinsing, the unit is now ready to be put into use. Fill the reservoir with distilled water and follow the Pre-setting Instructions on pages 4 & 5 for air filtration, purging, and calibration. 7B. DURING MONTHLY MAINTENANCE: After rinsing, the unit is now ready to be put back into use. Refill the reservoir with distilled water. (Note: the unit needs to be re-purged and recalibrated). 8. Purge the system following the steps on page 10. 9. Calibrate the system by following steps on page 11. 10. The unit is now to be used again for reconstitution. Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 17
Warranty and Specifications Warranty Length Health Care Logistics Health Care Logistics Warranty Will Cover Will Not Cover One Year Full Replacement parts Any damage resulting from Warranty on and repair labor costs Rx Recon unit: to correct defects in A. Improper installation From date of materials B. Inadequate use of unit purchase C. using other liquid than distilled water in the reservoir D. dust or fibers within the reservoir E. accident, alteration, abuse One Year Full Replacement parts F. repairs to parts or systems caused Warranty on and repair labor costs by unauthorized modifications Barcode scanner: to correct defects in made to the unit From date of materials purchase Specifications Dimensions Height Length Width Without the graduated cylinder 15 1 4 (387mm) 10 1 4 (260mm) 5 5 8 (143mm) With graduated cylinder 30 3 4 (781mm) 10 1 4 (260mm) 5 5 8 (143mm) Reservoir capacity 4.0 liters (1 gallon) Operating voltage 115V AC 60 HZ 500 M.A. Delivery capacity 8ml/ sec 80ml/10 sec Weight of unit empty 6 pounds (2.7kg) full 16 pounds (7.2kg) 18 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923
Maintenance Schedule Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923 19
Notes 20 Call Free: 1 800 848 1633 or 1 888 HCL INTL (425 4685) Fax Free: 1 800 447 2923